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Solicitation # RFQ-NIAID-2106852 Posted Date: 03/02/2022 Response Date: 02/11/2022 Set Aside: No NAICS Code: 811219 Classification Code: J066 Contracting Office Address: Department of Health and Human... Solicitation # RFQ-NIAID-2106852 Posted Date: 03/02/2022 Response Date: 02/11/2022 Set Aside: No NAICS Code: 811219 Classification Code: J066 Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 903 S 4th Street, Hamilton, MT 59840 Description: One year Helios Premium Service Plan for Helios mass cytometer This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-2106852 and the solicitation is issued as a Request for Quotes (RFQ). This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC)2022-04 January 30, 2022. The North American Industry Classification System (NAICS) code for this procurement is 811219, Other Electronic and Precession Equipment Repair and Maintenance, with a small business size standard of $22,000,000.00. The requirement is being competed full and open competition, un-restricted and without a small business set-aside. The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for an annual Maintenance agreement on the following Fluidigm Corporation instrument listed below: The minimum service requirements for the following instruments manufactured by Fluidigm Corporation: Period of Performance Dates: 03/27/2022 to 03/26/2023 Helios CyTOF S/N D16-0189 Place of Performance: NIH/NIAID, 10 Center Drive, Bethesda, MD, 20895 United States. FOB: Destination • This equipment is located in a Biosafety Level 2 laboratory, and Personal Protective Equipment will need to be worn for all services visits. The Contractor shall: Submit a full inspection report during the annual preventive maintenance to include any changes to the performance of the instrument and Pre- and Post- PM results of the following parameters: Tuning Solution Lot no. - Instrument response - Mass Resolution - Oxide Ratio - Abundance – Sensitivity – Stability - EQ4 Element Calibration beads counts and sensitivity - X and Y position of torch. Service engineers are required to pass through security screening when accessing the NIH Bethesda main campus. The vendor will need to contact lab personnel to be escorted onsite to the equipment. The Helios is located in a BSL 2 laboratory, and the engineer should be trained to work in this type of laboratory setting. Minimum Requirements: Unlimited no charge on-site emergency repair service visits Full coverage for OEM replacement parts, labor, and travel. Only OEM parts and service will be accepted for all repairs and services. (Including all parts required to maintain proper preventative maintenance service schedule of the instrument) A minimum of one (1) preventative maintenance (PM) visits: include parts, one Essentials consumable parts kit, labor, and travel. (Equipment is located in Bethesda, Maryland) indicate all exclusions. Update installations of software and hardware as needed and at the time of scheduled preventive maintenance visits Target response time of 72 hours or better Preventative Maintenance visit must be performed once per year during normal business hours Provide the required parts, labor, and travel to maintain and repair the Fluidigm Helios system Up to two (2) replacement of the instrument’s detector with OEM detectors due to normal wear must be included in the price of the service contract. Unlimited remote technical support and troubleshooting Software updates as released by Fluidigm. This includes updates to the: CyTOF acquisition software and normalization packages, and the Debar coder program. Priority onsite scheduling equal to a manufacturers direct contract, to ensure minimal down time of instrumentation. Quote Instructions Vendor is invited to include past performance references of similar services, including the description of the service, the period of performance, and a client contact name and phone number for that award. Quote must indicate to all minimum service requirements and address all quote instructions for the offer to be accepted as responsive. Vendor must include DUNS number The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. By submitting a quotation, offerors are accepting all the Governments terms and conditions listed in this RFQ. The purchase order award will be based on the lowest price technically acceptable. The following FAR provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (NOV 2021) FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (NOV 2021) FAR 52.204-7 System for Award Management (OCT 2018) (Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017) 52.204–26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26 The following FAR contract clauses apply to this acquisition: FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2021) FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2022) *The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting. FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015) 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database at the time of quote submission, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov). Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, by email. Submission shall be received not later than Friday, March 11th, 2022 @ 1:00 PM MST Offers may be e-mailed to Jesse Weidow (E-Mail/ jesse.weidow@nih.gov). Offers shall include RFQ number in the subject line (RFQ-NIAID-2106852). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) All responsible sources may submit an offer that will be considered by this Agency. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Jesse Weidow @ jesse.weidow@nih.gov.