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Beta.sam.gov Synopsis/Solicitation Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 903 S 4... Beta.sam.gov Synopsis/Solicitation Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 903 S 4th Street, Hamilton, MT 59840 Description: This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-2099963-1 and the solicitation is issued as a Request for Quotes (RFQ). This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-01, December 06, 2021. The North American Industry Classification System (NAICS) code for this procurement is 811219, Other Electronic and Precession Equipment Repair and Maintenance, with a small business size standard of $22,000,000.00. The requirement is being competed full and open competition, un-restricted and without a small business set-aside. The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for an annual Maintenance agreement on the following BD Biosciences instruments listed below: The following equipment is used in a BSL2 laboratory and has not been exposed to radioactive materials. 1 year Service Contract for the following instrument and equipment: Period of Performance: 02/01/2022 – 01/31/2023 LSR Fortessa X-20 SORP - Serial#: R656385165 High Throughput Sampler - Serial#: U64770161190 FACS Flow Supply System - Serial#: N3492775086 SAPPHIRE 561-100 Y/G Laser - Serial#: NO-SERIAL-11653 Cohr OBIS 355-15 LG SORP Laser - Serial#: NO-SERIAL-11649 Cohr OBIS 355-15 LG SORP Laser - Serial#: NO-SERIAL-11652 OBIS 640-100 LX Red Laser - Serial#: NO-SERIAL-11650 OBIS 405-100 LX Violet Laser - Serial#: NO-SERIAL-11651 FACSAria Fusion SORP (No Lsr) S/N R65828200066 OBIS 405-100 LX Violet Lsr - Serial# NO-SERIAL-11462 OBIS 637-140 LX Red Lsr - Serial# NO-SERIAL-11461 OBIS 488-100 LS Blue Lsr - Serial# NO-SERIAL-11460 OBIS Laser Yellow Green 561/50 - Serial# NO-SERIAL-11463 The minimum service requirements for the following instruments: LSR Fortessa X-20 SORP - Serial#: R656385165 FACS Flow Supply System - Serial#: N3492775086 SAPPHIRE 561-100 Y/G Laser - Serial#: NO-SERIAL-11653 Cohr OBIS 355-15 LG SORP Laser - Serial#: NO-SERIAL-11649 Cohr OBIS 355-15 LG SORP Laser - Serial#: NO-SERIAL-11652 OBIS 640-100 LX Red Laser - Serial#: NO-SERIAL-11650 OBIS 405-100 LX Violet Laser - Serial#: NO-SERIAL-11651 FACSAria Fusion SORP (No Lsr) S/N R65828200066 OBIS 405-100 LX Violet Lsr - Serial# NO-SERIAL-11462 OBIS 637-140 LX Red Lsr - Serial# NO-SERIAL-11461 OBIS 488-100 LS Blue Lsr - Serial# NO-SERIAL-11460 OBIS Laser Yellow Green 561/50 - Serial# NO-SERIAL-11463 Full coverage for OEM replacement parts, labor, and travel. Two (2) Preventive Maintenance Inspections to be performed during a twelve-month period including two (2) PM kits Remote Technical Support (Monday 8:00 AM to Friday 6:00 PM Eastern time) 72-hour response time for onsite applications support (troubleshooting and repairs) 72-hour response time for all emergency repairs and all on site visits Instrument control software (controls the instrument for sequencing runs) and hardware proprietary updates (can occur during scheduled preventative maintenance visits, unless critical for operation of instrument) software and firmware updates upon request, and in conjunction with a scheduled Preventive Maintenance or Corrective Maintenance visit, including software revisions. Unlimited service visits, Monday-Friday, excluding Federal holidays Unlimited telephone support for instruments and applications Required reagents for use in the preventative maintenance and emergency repairs: BD FACSDiva CS&T Research Beads Kit 150T, Catalog number 655051 Priority onsite scheduling equal to a manufacturers direct contract, to ensure minimal down time of instrumentation. The minimum service requirements for the High Throughput Sampler - Serial#: 64770161190: Full coverage for OEM replacement parts and labor. DEPOT ONE-WAY SWAP/PREVENTIVE MAINTENANCE AGREEMENT for the High Throughput Sampler - Serial#: U64770161190 One (1) Preventive Maintenance Inspection to be performed during a twelve-month period in conjunction with the equipment's Preventive Maintenance Inspection. One (1) PM Kit will be provided Remote Technical Support (Monday 8:00 AM to Friday 6:00 PM Eastern time) An emergency replacement will be provided within two (2) business days The malfunctioning High Throughput Sampler will be returned within 5 business days of receipt of replacement High Throughput Sampler Unlimited telephone support for instruments, reagents, and applications Instrument control software (controls the instrument for sequencing runs) and hardware proprietary updates (can occur during scheduled preventative maintenance visits, unless critical for operation of instrument) software and firmware updates upon request, and in conjunction with a scheduled Preventive Maintenance or Corrective Maintenance visit, including software revisions. Required reagents for use in the preventative maintenance: BD FACSDiva CS&T Research Beads Kit 150T, Catalog number 655051 Quote Instructions Indicate the order of priority in which repairs will be scheduled. (For example, if the vendor serves multiple clients, which clients, if any, take precedence over others. If there is a tier-based system that prioritizes certain clients or certain types of repairs over others, indicate at what tier or priority of service that is being quoted.) Indicate the nature of software updates/revisions during the service period. Include when they will be implemented (for example, will revisions/updates be provided and released to NIAID, during PM visits only, upon immediate release, or on another schedule) Provide End User License Agreement (EULA) if applicable Quote must include all service terms, conditions and exclusions as a part of, or as an attachment to the quotation. Referenced or linked terms and conditions will not be considered nor included in award. Vendor is invited to include past performance references of similar services, including the description of the service, the period of performance, and a client contact name and phone number for that award. Quote must include response to all minimum service requirements, and all instructions for the quote, for the offer to be accepted as responsive. Place of Performance: NIH/NIAID, 12441 PARKLAWN DRIVE, Rockville, MD United States. FOB: Destination *Include your DUNS number *Include response to FAR 52.204-26 October 2020 attachment and return with quote. *include all additional documents in the quote instructions. The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. By submitting a quotation, offerors are accepting all the Governments terms and conditions listed in this RFQ. The purchase order award will be based on the lowest price technically acceptable. The following FAR provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (NOV 2021) FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (NOV 2021) FAR 52.204-7 System for Award Management (OCT 2018) (Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017) 52.204–26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26 FAR 52-212-4 Contract Terms and Conditions Commercial Items (OCT 2018) FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (SEPT 2021) *The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting. FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015) 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov). Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax. Submission shall be received not later than 2:00 p.m. EST on Wednesday, December 29, 2021. Offers may be e-mailed to Jesse Weidow (E-Mail/ Jesse.Weidow@nih.gov). Offers shall include RFQ number in the subject line (RFQ-NIAID-2099963-1). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) All responsible sources may submit an offer that will be considered by this Agency. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Jesse Weidow @ jesse.weidow@nih.gov.