Inactive Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)

Amendment 4 The purpose of this amendment is to change Scope of Work (SOW) and Price Schedule. 1. Change to SOW, see attachment. 1.a SOW changes is under Deliverables, Implement, Voice Gateway, see at... Amendment 4 The purpose of this amendment is to change Scope of Work (SOW) and Price Schedule. 1. Change to SOW, see attachment. 1.a SOW changes is under Deliverables, Implement, Voice Gateway, see attachment. Configure 4-port FSX card for fax. 1.b SOW changes is under Deliverables, Implement, Cisco Unified Communications Manager (CUCM), Cisco Unity Connection (CUC) and IP Phones. Configure location site criteria in CUCM and CUC (partitions, calling search space, Survivable Remote Site Telephony (SRST), etc.) on existing 10.5 CUCM and CUC system across WAN. Existing licensing will be used, no new licenses needed. 2. Changes to Price Schedule, See attachment. 2.a Add Mfg. Part No. NIM-4FXSP. 2.b Remove CUSM Licensing. Part No. LIC-CUCM-10X-ENH-Z and Part No. CON-ECMU-LICOENHA 3. Change due date from June 4, 2021 to June 11, 2021 5PM PDT. Amendment 3 The purpose of this amendment is to extend due to June 4, 2021 5:00PM PDT. All other provisions shall remain unchanged. Amendment 2 The purpose of amendment is to answer questions. 1. Does this Satellite location currently have IP Phones deployed? No 2. Is there a VPN tunnel set-up to be able to reach to the centralized CUCM/CUC to be able to do remote configuration for the proposed project? No 3. Is the new Wireless AP managed from some controller at the head-end? Or is it localized configuration? Central controller 4. For the Voice gateway, is it using local dial-peers? Or is it being pushed by the centralized CUCM? 1 local dial peer 5. As stated in the earlier Q and A, the CUCM 10.5 licenses (item # 24/25 on price sheet) are not available and End of Sale (EOS). With the current Flex 3 licensing 5 year platform that is available from Cisco, can you tell me if CUCM v 12.x will be sufficient for this requirement? As long as compatible with CUCM 10.5 6. If CUCM 12.x licenses are not an option, can you tell me what version that is currently available (other than 10.5) would be acceptable? Has to be compatible with CUCM 10.5 7.One option to support the CUCM 10.5 requirement would be to see if the Central PHX Office or PIMC has the 25 available licenses for this Satellite site to use. We have no additional licenses to spare 8. Due date has changed from 04/26/2021 to 04/28/2021 at 5:00 PDT. 9. All other provisions shall remain unchanged. Amendment 1 The purpose of amendment is to answer questions, revise Scope of Work and revise Price Schedule. A. Questions: 1. Would the Government please tell me who did the last upgrade or who the incumbent was for this? This is a new system at this Lakeside location, it will tie into a central system on Phoenix setup by World Wide Technologies 2. Would the Government please tell me who does the maintenance currently? Current system has no current maintenance. 3. Would the Government please provide the previous award number? 79H71219C00008 4. Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number RFQ21PHX021 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement? This is a new requirement. 5. Can you please clarify the Attachment A and or the SOW. 5.a Attachment A calls for a 9200 switch but SOW says 3650. Attachment A is correct, Line 17 switch model should be 9200L, we refreshed the spec, just missed it in the SOW. 5.b Also, Attachment A calls for and 9115AX wireless AP but SOW says 3802. Can you please clarify which one is correct? The same goes for the Line 21 wireless AP, the 9115AX is correct on Price Schedule. 5.c Also in attachment A, Cisco does not offer the licensing for CUCM on lines 34-35. Can we substitute the proper skus to match that requirement? Attachment A line 34-35 or line item 24-25. Substitution can be had, just need to be compatible with CUCM 10.5. 5.d You ask for BASE + Option years in Attachment A. Three of the items you already have spec’ed out for 60months of support. Can you also clarify duration of support you want for line items 14-23 and ? If 60 months also then there wouldn’t be any base + option years. Option years should not be needed as we purchase with 60 months as a warranty, for the Phones, quote them with 60 months as well. 6. Are they currently running CUCM (Cisco Unified Communications Manager) in the environment, or will this be an all new setup? CUCM is running at central site, this is a satellite location that will tie in to existing CUCM 7. Will they provide the lift to hang the Access Point? This is office building, ceiling high will be under 12 feet, contractor to provide ladder to mount AP. 8. Will we hang the rack in the closet? Contractor to mount the rack in the closet and mount the UPS to the wall below the rack B. We have attachment Amendment 1 Attachment A Price Schedule and Amendment 1 Attachment B Scope of Work. C. Time changed from 4:00 PM EDT to 4:00 PDT. D. All other provisions shall remain unchanged. VOIP Cisco Network Upgrade and Installation Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) Place of Performance: Eastern Arizona District Office (EADO), Lakeside, AZ (i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR Subpart 12.6 and FAR 13.1 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. In accordance with FAR 13.106-2(b)(3) Simplified Acquisition Procedures, the Government will award a Brand Name Firm-Fixed Price Purchase Order from this solicitation to the responsible quoter on a comparative evaluation basis whose quote conforms to the solicitation and represent the government by meeting or exceeding the minimum requirement. Quoters are advised that quotation may exceed the requirements but the government is not requesting or accepting alternate quotes, each response must respond to the solicitation requirement, stated in the RFQ. (ii) Solicitation number is #RFQ-21-PHX-021 and is issued as a Request for Quotation (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05, Effective 03/10/2021. (iv) This requirement is restricted to Native American Owned Small Business and the associated NAICS Code is 334111 (Electronic Computing Manufacturing. (v) The Contract Line Items (CLINs) are listed on the Price Schedule. Offers shall enter all prices for all the CLINS on the Price Schedule. Contractor shall provide a detail Price Schedule to including item number, part number, description, quantity, unit price, amount, total award amount and any shipping or freight charges. See Attachment A - Price Schedule. (vi) The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) intends to procure for a new Brand Name Cisco Voice Over IP, Network Upgrade and Installation for the Eastern Arizona District Office (EADO) located in Lakeside, AZ. (vii) Delivery and acceptance terms for this contract award is FOB Destination. Delivery Addresses: IHS, Eastern Arizona District Office, 5448 S White Mountain Blvd, Suite 220, Lakeside, AZ 85929 Delivery of supplies and installation are 60 days or sooner After Receipt of Order. (viii) Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018). Submissions of Offers 1. Adherence to Instructions: Offers, including all required documents, must be submitted to the Contact Specialist, Donovan Conley, to Donovan Conley@ihs.gov. Please reference section “ADDENDUM to FAR 52.212-2 - Evaluations - Commercial Items” for additional information about Evaluation factors for this solicitation. Documents must be properly executed and submitted not later than the close of business of the offer due date which is May 26, 2021 at 5:00 PM PST. No questions will be taken after May 26, 2021 12:00 PM PST. Only electronic offers will be accepted and emailed to Donovan.Conley@ihs.gov. Any submission of offers after the closing date of the May 26, 2021 at 5:01 PM PST will not be accepted for consideration. 2. Exceptions to Terms and Conditions: Offerors must clearly identify any exception to solicitation terms and conditions and provide accompanying rationale. 3. Registration in System For Award Management (SAM): In order to be eligible for contract award offerors must be registered in SAM at https://www.sam.gov. Contractor shall submit a full complete PDF copy from SAM.gov showing registration. 4. Quotation Preparations Instructions for Evaluation Factors: Offeror shall provide information as instructed in section (ix) Addendum to FAR 15.212-2, Evaluation – Commercial Items. (ix) Addendum to FAR 52.212-2, Evaluation – Commercial Item (Oct 2014). a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation as follows: A comparative evaluation will be performed in accordance with FAR 13.106-2 (b)(3). Factor 1 – Technical Factor 2 – Past Performance Factor 3 – Price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Basis for Award: (a) In accordance with FAR 13.106-2(b)(3) Simplified Acquisition Procedures, the Government will award a Firm-Fixed Price Purchase Order from this solicitation to the responsible quoter on a comparative evaluation basis whose quote conforms to the solicitation and represent the government by meeting or exceeding the minimum requirement. Quoters are advised that quotation may exceed the requirements but the government is not requesting or accepting alternate quotes, each response must respond to the solicitation requirement, stated in the RFQ. (b) The government will apply the following comparative evaluation process as the basis for award: Assess the direct comparison of one quote with another using a uniform and fair approach to determine which quote provides the government what it needs, where and when in accordance with the SOW and RFQ. Once one quotation is found acceptable, it is compared to the remaining ones, and the "best" one is chosen for the best value to the government. Information not contained in a vendor's quote will not be considered during the evaluation. The Government intends to make award selection without clarification, but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b) for evaluation procedures are necessary, and conduct them as appropriate. The Government reserves the right to make award if no quotes meet the requirements of this solicitation. Evaluation Factors Instructions: Factor 1 – Technical: Offeror shall provide their technical specification and installation process in accordance with the Scope of Work. Factor 2 – Past Performance: Offerors are required to furnish one to three current, or recently completed Federal, State, local government, or private contracts under which you have provided the same or similar services required in this solicitation within the last five (5) years. Provide contact name, date of performance, and point of contact, telephone number, fax number and e-mail address. Past performance will be reviewed to assure that the offeror has relevant and successful performance history. Contractor shall notify all references that have been provided to the IHS for their solicitation and respond within 1 business day of email or telephone contact by the Service Unit. Past Performance reference format: Company Name:___________________________________ Address:__________________________________________ Contact Name:_____________________________________ Contact Telephone No:_______________________________ E-mail Address:_____________________________________ Supplies Provided:___________________________________ Award Date:______________________________________ Award Amount: Base Year/Year 1:_________, Option Year 1/Year 2: ____________ Option Year 2/Year 3: $__________, Option Year 3/Year 4: $______________ Option Year 4/Year 5: $__________, Total Award Amount: $______________ The Government may rely on internal documentation including the Federal Awardee Performance and Integrity Information System (FAPIIS) Past Performance Information Retrieval System (PPIRS) and contracting officer's knowledge of and previous experience with supply or service being acquired for determining Past Performance, if no record of past performance is found in FAPIIS or PPIRS, the contractor shall not receive a favorable or unfavorable rating, but shall receive a rating of neutral. Factor 2 – Price: Contractor shall provide a detail Price Schedule to including item number, part number, description, quantity, unit price, amount, total award amount and any shipping or freight charges. The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3. Offer must be good for 120 calendar days after submission. FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award. If you have any questions concerning the Price Schedule you can email me at Donovan.Conley@ihs.gov. (x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2018), with its offer. (xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR 52.212-4 (g) Invoices. 1. Invoices: Invoices shall be submitted in ARREARS: a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] After shipment of all items. 2. Government Invoice Address: All invoices from the contractor shall be submitted electronically. Invoicing/Billing: Contractor shall establish a recordkeeping system of contractor services provided. Contractor may only bill for purchase of equipment provided to the IHS. At the end of all item shipped, the contractor will submit an invoice for payment. Invoice Requirements and Supporting Documentation: Supporting documentation and invoices must be submitted after product has been shipped out. Changes or corrections shall be submitted by separate invoice. In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g) all invoices must include: Name and address of Contractor Invoice Date Contract Number Date of Supply Order CLIN-Number: Provide Part Number, Description, Unit of Issue, Unit Price, and Total Price FOB Destination, Shipping Cost Included in Price of Product Grand Total Price Electronic Invoicing: All invoices are to be submitted by email to PHXAOAP-Team@ihs.gov. Phoenix Area Office Indian Health Service 40 N. Central Ave., 2 Renaissance Square Suite 512, Financial Management Branch Phoenix, AZ 85044-4424 The contractor shall accept payment for lease or purchase and services rendered under this contract as payment in full. The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than the IHS for lease or purchase and services provided pursuant to this contract. It shall be considered fraudulent for the Contractor to bill other third parties for services rendered under this contract. This provision shall survive the termination or ending of the contract. (xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (JAN 2021), see attachment Clauses and Administrative Data. (xiii) Additional solicitation provisions used for Acquisition of Commercial Items and attachments used for this Combined Synopsis-Solicitation. Provisions: FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.216-1 Type of Contract (APR 1984), The Government contemplates award of a Firm-Fixed Price award resulting from this solicitation. Attachments: 1. Combined Synopsis-Solicitation RFQ-21-PHX-021 2. Attachment A – Price Schedule 3. Attachment B – Scope of Work 4. Attachment C – Clauses and Administration Data 5. Attachment D – 2021 Tax Exemption Letter (xiv) n/a (xv) RFQs are due by 4:00 PM PST on May 26, 2021. Email the proposal volumes to Donovan.Conley@ihs.gov. Questions are due before May 26, 2021at 12:00 PM PST. Offeror must confirm IHS receipt of their proposal. You are reminded that representatives from your company SHALL NOT contact any EADO employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer or Contract Administrator. (xvi) Contract Administrator is Donovan Conley, Contracting Specialist, Donovan.Conley@ihs.gov, 602-364-5174