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Audiology Equipment, Accessories, Software and Installation Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) Place of Performance: Fort Yuma Service Uni... Audiology Equipment, Accessories, Software and Installation Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) Place of Performance: Fort Yuma Service Unit (FYSU), Winterhaven, CA (i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR Subpart 12.6 and FAR 13.1 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. The Government will award one Firm-Fixed Price contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer is conforming to the Brand Name or Equal to GSI AudioStar Pro, GSI Tympstar Pro, Conditioned Play Inovations Trio System VRA Pro 2, Audioscan Verifit 2 and Audioscan NOAH Modular. Lowest price technically acceptable (LPTA) source selection will be used where best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. (ii) Solicitation number is #RFQ-20-PHX-036 and is issued as a Request for Quotation (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07, Effective 07/02/2020. (iv) This requirement is restricted to unrestricted and the associated NAICS Code is 334510 with size standard of 1,250 employees. (v) The Contract Line Items (CLINs) are listed on the Price Schedule. Offers shall enter all prices for all the CLINS on the Price Schedule. Not providing prices for all CLINS items shall make your offer non-responsive to the solicitation. See Attachment A - Price Schedule. (vi) The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) intends to procure for new audiology equipment, accessories, software and installation. (vii) Delivery and acceptance terms for this contract award is FOB Destination. Delivery Addresses: Fort Yuma Service Unit, 401 Picacho Road, Winterhaven, CA 92283 Delivery of supplies are 60 days or sooner After Receipt of Order. (viii) Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018). Submissions of Offers 1. Offers, shall include all required documents and must be submitted to the Contact Specialist Donovan Conley at email address Donovan Conley@ihs.gov. Documents must be properly executed and submitted no later than the offer due date of August 14, 2020 at 4:00 PM MST (AZ Time). No questions will be accepted after August 14, 2020 at 12:00 PM MST (AZ Time). Only electronic offers will be accepted and must be emailed to Donovan.Conley@ihs.gov. Any submission of offers after the closing date of the August 14, 2020 at 4:00 PM MST (AZ Time) will not be accepted for consideration. 2. Exceptions to Terms and Conditions: Offerors must clearly identify any exception to solicitation terms and conditions and provide accompanying rationale. 3. Registration in System for Award Management (SAM): In order to be eligible for contract award offerors must be registered in SAM at https://www.sam.gov. 4. Evaluation Instructions: a. Technical: Sub-Factor 1: Product Information/Specification: Offerors shall provide brief description of alike salient characteristics of the items stated in the Price Schedule, to include technical documentation to support products being offered as equal items. Sub-Factor 2: Certification of Personnel: Offerors shall provide valid documentation of Grason-Stadler (GSI), Audioscan, and Hearing Instrument Manufacturers' Software Association certification and current manufacturer’s authorization to perform technical support, installation, and maintenance on items listed on Price Schedule. b. Price: The price shall be specific, complete in every detail, and separate from the technical submission. Submit pricing for all items on the Price Schedule and not submitting pricing for all items will make your RFQ non-responsive to the solicitation. Contractor shall state in their RFQ that the quote shall remain effective for 120 calendar days after close of solicitation. 5. Offeror shall provide the following information: DUNS #:___________________ TIN#:_____________________ 6. Basis of Award: This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures were best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” in any non-price factor will not be further evaluated. Ratings for Technical: Acceptable – Proposal clearly meets the minimum requirements of the solicitation. Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation. For the purpose of award, the government shall evaluate offers based on the evaluation factors described below: Factor 1 – Technical: Sub-Factor 1: Product Information/Specification: Offerors shall provide brief description of alike salient characteristics of the items stated in the Price Schedule, to include technical documentation to support products being offered as equal items. Sub-Factor 2: Certification of Personnel: Offerors shall provide valid documentation of Grason-Stadler (GSI), Audioscan, and Hearing Instrument Manufacturers' Software Association certification and current manufacturer’s authorization to perform technical support, installation, and maintenance on items listed on Price Schedule. Factor 2 – Price: The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3(a). Offer must be good for 120 calendar days after submission. FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award. (ix) Addendum to FAR 52.212-2, Evaluation – Commercial Item (Oct 2014). a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation as follows: Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. (Lowest Price Technically Acceptable, FAR 15.101-2) The following factors shall be used to evaluate offers: Factor 1 – Technical Sub-Factor: Product Information/Specification Sub-Factor: Certification of Personnel Factor 2 – Price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2018), with its offer. (xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR 52.212-4 (g) Invoices. 1. Invoices: Invoices shall be submitted in ARREARS: a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] After shipment of all items. 2. Government Invoice Address: All invoices from the contractor shall be submitted electronically. Invoicing/Billing: Contractor shall establish a recordkeeping system of contractor services provided. Contractor may only bill for purchase of equipment provided to the IHS. At the end of all item shipped, the contractor will submit an invoice for payment. Invoice Requirements and Supporting Documentation: Supporting documentation and invoices must be submitted after product has been shipped out. Changes or corrections shall be submitted by separate invoice. In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g) all invoices must include: Name and address of Contractor Invoice Date Contract Number Date of Supply Order CLIN-Number: Provide Part Number, Description, Unit of Issue, Unit Price, and Total Price FOB Destination, Shipping Cost Included in Price of Product Grand Total Price Electronic Invoicing: All invoices are to be submitted by email to PHXAOAP-Team@ihs.gov. Phoenix Area Office Indian Health Service 40 N. Central Ave., 2 Renaissance Square Suite 512, Financial Management Branch Phoenix, AZ 85044-4424 The contractor shall accept payment for lease or purchase and services rendered under this contract as payment in full. The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than the IHS for lease or purchase and services provided pursuant to this contract. It shall be considered fraudulent for the Contractor to bill other third parties for services rendered under this contract. This provision shall survive the termination or ending of the contract. (xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (Oct 2019), see attachment Clauses and Administrative Data. (xiii) Additional solicitation provisions used for Acquisition of Commercial Items and attachments used for this Combined Synopsis-Solicitation. Provisions: FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.211-6 Brand Name or Equal (Aug 1999) FAR 52.216-1 Type of Contract (Apr 1984), The Government contemplates award of a Firm-Fixed Price award resulting from this solicitation. Attachments: Combined Synopsis-Solicitation RFQ-036 Attachment A – Price Schedule Attachment B – Statement of Work Attachment C – Salient Characteristics Attachment D – Clauses and Administration Data Attachment E – 2020 Tax Exemption Letter (xiv)n/a (xv) RFQs are due by 4:00 PM MST on August 14, 2020. Email the proposal volumes to Donovan.Conley@ihs.gov. Questions are due before August 14, 2020 at 12:00 PM MST. Offeror must confirm IHS receipt of their proposal. You are reminded that representatives from your company SHALL NOT contact any PIMC employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer or Contract Administrator. (xvi) Contract Administrator is Donovan Conley, Contracting Specialist, Donvan.Conley@ihs.gov