Inactive Total Small Business Set-Aside (FAR 19.5)

Request for Quotation No. NIMH-21-001258 Title: Data Collection of Magnetic Resonance Imaging (MRI) Data Issued by: Michelle Cecilia, Contract Specialist NIMH Contracts Section 1, CMB Red National Ins... Request for Quotation No. NIMH-21-001258 Title: Data Collection of Magnetic Resonance Imaging (MRI) Data Issued by: Michelle Cecilia, Contract Specialist NIMH Contracts Section 1, CMB Red National Institute of Mental Health, NIH C/o 3WFN MSC 6012 301 North Stonestreet Avenue Bethesda, MD 20892 Point of Contact: Michelle Cecilia, Contract Specialist Email: michelle.cecilia@nih.gov Phone: 301.827.7199 (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. (ii) The solicitation number is NIMH-21-001258 and the solicitation is issued as a Request for Quotation (RFQ). A fixed price per labor hour contract type is contemplated for this requirement. This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; FAR Subpart 13.5—Test Program for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items, and is NOT expected to exceed the simplified acquisition threshold. A fixed price per labor hour type of contract is contemplated for this requirement. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-03/ 02-16-2021. (iv) The North American Industry Classification System (NAICS) code for this procurement is 541990-All Other Professional, Scientific and Technical Services with a small business standard size of $16.5 million. This requirement is full and open with no set-aside restrictions. Offers from qualified individuals are also welcome. (v) Refer to the attached Statement of Work for Project requirements Background: The overall goal of this contract is to obtain support services to assist in the collection of behavioral, psychological and MRI brain imaging data for the NIMH Emotion and Development Branch (EDB). The solicitation is open to both organizations and qualified individuals. Period of Performance: The period of performance shall be twelve (12) months from the date of award. The award will include one Option Period to extend the period of performance for one additional 12-month period. Level of Effort: During the period of performance of one year from the date of award in addition to a one-year option, the contractor shall provide up to 280 hours of effort during the first year period of performance of the contract in addition to two additional options of 60 hours. The offeror shall also include one option period not to exceed 280 hours with two additional options of 60 hours. Contracting Officer’s Representative: The Contracting Officer’s Representative (COR) will represent the Government for the purpose of this contract and will be specified at time of award. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Government may unilaterally change the COR designation at any time throughout the performance period of this contract. (vi) Refer to attached Statement of Work and Evaluation Criteria documents for additional details. (vii) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition. (viii) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, applies to this acquisition (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Factor 1: Technical Approach, Past Performance, Cost/Price. Refer to Evaluation Criteria document for details. Technical Approach and Past Performance when combined, are significantly more important than cost or price. (b) Options: One (1) 12-month Option Period with one additional Optional Quantity for 60 additional hours, that can be exercised up to two times per contract year (base and option year). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (ix) The provision at FAR Clause 52.212-3, Offeror Representations and Certifications Commercial Items, (Nov 2020) (x) The provision at FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition. (xi) The provision of FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. (xii) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. (xiii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. (xv) FAR 52.217-5, Evaluation of Options (Jul 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (xvi) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor prior to the expiration of the contract provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years. (xvii) FAR 52.217-7, Option for Increased Quantity -- Separately Priced Line Item (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor any time prior to the expiration of the contract. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. (xvii) Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount. (xviii) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020). Return a signed copy with proposal. (xix) FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (NOV 2020) - Return a signed copy with proposal. (xx) FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020). (xx) HHSR 352.237-75, (Dec 2015) (xxi) HHSR 352-239-73, Electronic Information Technology Accessibility Notice (xxii) HSHR 352 239-74, Electronic and Information Technology Accessibility In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.” All questions must be received by 3:00 p.m. EST on March 9, 2021. All responses must be received no later than the date and time specified in this announcement. Late responses will not be accepted. All responses must reference solicitation number NIMH-21-001258. Responses must be submitted electronically to michelle.cecilia@nih.gov. Facsimile responses will not be accepted. For information regarding this solicitation, please contact Michelle Cecilia by email at michelle.cecilia@nih.gov or by phone at 301-827-7199.