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SOURCES SOUGHT NOTICE AGENCY: The National Institutes of Health, National Institutes of Diabetes and Digestive and Kidney Diseases (NIDDK) TITLE: Acquisition of NIDDK Conference Room Maintenance and S... SOURCES SOUGHT NOTICE AGENCY: The National Institutes of Health, National Institutes of Diabetes and Digestive and Kidney Diseases (NIDDK) TITLE: Acquisition of NIDDK Conference Room Maintenance and Support Services PROPOSED SOLICITATION NUMBER: NICHD-20-195 PROJECT SERVICE CODE: 541990 – All Other Professional, Scientific and Technical Services This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. There is no solicitation available at this time. The purpose of this notice is to obtain information regarding: (1) the availability and capability of all qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification according to the North American Industry Classification System, (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set- aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. BACKGROUND: The NIDDK Staff use conference rooms located throughout the NIDDK community to hold in-person and virtual meetings with other NIDDK and NIH staff, as well as with individuals and groups who collaborate with NIDDK. CTB provides daily support for the rooms helping with virtual and in-person meeting setups, leveraging various equipment types in conference rooms. Additionally, CTB often provides recommendations for audiovisual technology that can be used to support the NIDDK mission. To that end NIDDK requires audiovisual technology systems support and maintenance services. All qualified small businesses, whether they are small businesses; HUBZone small businesses; service-disabled, veteran owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; interested in submitting a corporate capability statement should demonstrate their capability to provide equipment that meets the characteristics below. SCOPE OF WORK Location of Conference Rooms and Offices The maintenance and repair services described in this statement of work will occur within two primary locations: NIH Main Campus at 9000 Rockville Pike, Bethesda, Maryland 20892 Offsite leased building located at 6707 Democracy Blvd. Bethesda, MD, 20817. Conference Rooms and Offices Each conference room and office have a unique set of capabilities. Nearly all rooms, while not identical from a hardware perspective, have Crestron Touch Panels with a standard user interface to provide those using the conference rooms with a consistent experience. Large Divisible Space Building 10, Room 9S233 2 Array Microphones, 3 Monitors (1 Front, 2 Side), 3 HD Cameras Overhead Speakers 1 Handheld and 1 Lapel Microphones 2 Touch Panel Controls Video Teleconferencing (VTC) Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC or Mac-Mini Telephone Conferencing Local Presentation by Room PC, Mac-Mini, or BYOD Cable Television Apple AirPlay Barco Clickshare Portable White Board Podium w/Microphone and Monitor Table or Theatre Style Seating Approximate Room Capacity: 50 Large Conference Rooms Building 31, Room 9A22 Multiple Teardrop Microphones, Projector, 2 HD Cameras Overhead Speakers 1 Handheld and 1 Lapel Microphone 2 Touch Panel Controls Video Teleconferencing (VTC) Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Telephone Conferencing Local Presentation by Room PC or BYOD Apple AirPlay Digital Smart Board Podium w/Microphone and Monitor Powered Table Seating Approximate Room Capacity: 30 Building 10 CRC, Room 6-3961 1 Array Microphone, 1 Teardrop Microphone, 2 Front Monitors, 2 HD Cameras Overhead Speakers 1 Handheld and 1 Lapel Microphone 2 Touch Panel Controls Video Teleconferencing (VTC) Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Telephone Conferencing Local Presentation by Room PC or BYOD Apple AirPlay Podium w/Microphone and Monitor Table or Theatre Style Seating Approximate Room Capacity: 40 Building 8, Room 123 2 Teardrop Microphones, Projector, 2 Front Monitors, 1 HD Camera Touch Panel Control Overhead Speakers Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Local Presentation by Room PC or BYOD Large Wall Mounted White Board Theatre Style Seating Approximate Room Capacity: 30 Building 5, Room 127 3 Array Microphones, Projector, 2 Front Monitors, 2 HD Cameras Overhead Speakers 1 Handheld and 1 Lapel Microphone 2 Touch Panel Controls Video Teleconferencing (VTC) Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Telephone Conferencing Local Presentation by Room PC or BYOD Apple AirPlay Podium w/Microphone and Monitor Theatre Style Seating Approximate Room Capacity: 50 Building 3, Room 2E04 Overhead Microphone Array, Front Speaker, 2 Front Monitors, 2 HD Cameras Touch Panel Control Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Telephone Conferencing Local Presentation by Room PC or BYOD Apple AirPlay Table or Theatre Style Seating Podium w/Microphone Approximate Room Capacity: 15 Democracy 2, Room 6092 Overhead Mic Array, Overhead Speakers, Projector, 3 Monitors (2 Front, 1 Rear), 2 HD Cameras Handheld and Lapel Microphone Touch Panel Control Video Teleconferencing (VTC) (VTC) Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Telephone Conferencing Local Presentation by Room PC or BYOD Cable Television Apple AirPlay Powered Table Approximate Room Capacity: 30 Democracy 2, Room 7050 Multiple Teardrop Microphones, Projector, 5 Monitors (2 Front, 1 Rear, 2 Side), 3 HD Cameras Overhead Speakers 2 Handheld and 2 Lapel Microphones 2 Touch Panel Controls Video Teleconferencing (VTC) Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Telephone Conferencing Local Presentation by Room PC or BYOD Apple AirPlay Podium w/Microphone and Monitor Powered Table or Theatre Style Seating Approximate Room Capacity: 40 Standard Conference Rooms / Offices Building 31, Room 9A52 (Director’s Office) Table Mic, Monitor, HD Camera Web Conferencing (Zoom, WebEx, Skype, etc.) by Mac-Mini Local Presentation by Mac-Mini or BYOD Cable Television Approximate Room Capacity: 5 Building 31, Room 9A52 (Deputy Director’s Office) Table Mic, Monitor, HD Camera Overhead Speakers Video Conferencing Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Local Presentation by Room PC or BYOD Approximate Room Capacity: 5 Building 10, Room 10N252 Mic Array, Monitor, HD Camera Touch Panel Control Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC Local Presentation by Room PC or BYOD Approximate Room Capacity: 8 Democracy 2, Room 6118 3 Teardrop Microphones, Overhead Speakers, Front Monitor, HD Camera Touch Panel Control Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC or BYOD Telephone Conferencing Local Presentation by Room PC or BYOD Powered Table Approximate Room Capacity: 10 Democracy 2, Room 7042 2 Teardrop Microphones, Overhead Speakers, Front Monitor, HD Camera Touch Panel Control Web Conferencing (Zoom, WebEx, Skype, etc.) by Room PC or BYOD Telephone Conferencing Local Presentation by Room PC or BYOD AirMedia Powered Table Approximate Room Capacity: 20 Hardware Manufacturers NIDDK’s conference rooms are setup with a broad range of hardware by different manufacturers. The contractor should be familiar with setting up, configuring, integrating, and troubleshooting a diverse set of hardware. Below is a non-exhaustive list of the hardware manufacturers in use at NIDDK. The contractor shall be expected to support all the hardware currently in use in NIDDK conference rooms. AJA; Apple; Audio; Technica; Aurora; AVER; Barco; BELKIN; Biamp; BTX; Chief Mfg.; Cisco; ClearOne; Crestron; Data Video; Dell; Digital Projection; D-Link; EXTRON; FSR; Furman; GeChic; Icron; Innovox; INTEL; IO Gear; JBL Lab; Gruppen; LG; Logitech; MFR; Middle Atlantic; Netgear; Pakedge; Planar; RDL; Samsung; Sharp; Shure; Sony; TANDBERG; Tannoy and Vaddio TASKS AREAS Independently, and not as an agent of the Government, the contractor shall perform all the detailed Task Areas listed below: Task Area 1 – On-Call Service and Support Task Area 2 – Preventive Maintenance Program Task Area 3 - Consumables and Renewals Task Area 4 – Delivery and Installation of Repair Parts PERIOD OF PERFORMANCE The period of performance shall be for the base period and four option periods. The following are the dates: Base Period TBD Option Period One TBD Option Period Two TBD Option Period Three TBD Option Period Four TBD The resulting purchase order award type for this requirement being firm-fixed price, the payment for the services will be made in full upon invoice submittal from the Vendor. SPECIAL INSTRUCTIONS: If you or your firm/business has an interest and possess the required expertise we invite you to submit a corporate capability statement to assist the Government in determining in accordance with Federal Acquisition Regulation (FAR) 19.502-2(b) whether or not this procurement will be set-aside for any of the programs described above. The associated NAICS code is 541990 – All Other Professional, Scientific and Technical Services—and the small business size standard is 1,000. All respondents are requested to identify their firm's size and type of business. Interested firms responding to this Sources Sought Notice should adhere to the following: (a) Provide a capability statement demonstrating relevant experience, skills and ability to fulfill the Government's requirements for the above. The capability statement should contain sufficient detail for the Government to make an informed decision regarding your capabilities. The capability statement should not exceed 15 pages using a font size 10 or larger. (b) Small business concerns that possess the capabilities necessary to undertake the efforts should submit complete documentation of their capabilities to the Contracting Officer. This capability statement should include: 1) the total number of employees, 2) the professional qualifications of scientists, medical experts, and technical personnel as they relate to the requirements, 3) a description of general and specific facilities and equipment available, including computer equipment and software, and 4) any other specific and relevant information that would improve the Government's consideration and evaluation of the information presented. (c) All capability statements sent in response to this Small Business Sources Sought notice must be submitted electronically (via email) to the Point of Contact below in MS Word or Adobe Portable Document Format (PDF). Capability statement must be received at the email address identified in this synopsis by 10:00 A.M. local time on July 31, 2020. Any questions regarding this announcement must be sent via email to verne.griffin@nih.gov and must include solicitation NICHD-20-195 in the subject line of email. CAPABILITY STATEMENTS RECEIVED AFTER THIS DATE AND TIME WILL NOT BE CONSIDERED Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provided feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate response to a solicitation. Confidentiality - No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).” PLEASE NOTE: In order to receive an award, contractor must be registered and have valid certification in the System for Award Management (SAM) http://www.sam.gov