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COMBINED SYNOPSIS/SOLICITATION TEMPLATE IAW FAR 12.603 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additi... COMBINED SYNOPSIS/SOLICITATION TEMPLATE IAW FAR 12.603 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included I this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation no. IHS1506319_01 is issued as an request for quotation (RFQ). The solicitation document incorporates provisions and clauses that are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective January 17, 2025. The solicitation is a small business set-aside under North American Industry Classification System (NAICS) code 541330 with an associated small business size standard of $16.5. SCHEDULE OF ITEMS 1.) Short Circuit/ Arc Flash Study – Device Coordination Study – Arc Flash Label Installation TOTAL SOW will be included as an attachment. The period of performance (or delivery) is 05/01/2025-12/31/2025. The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. Addenda are included. 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021). All offers must include information and submitted at or before the date and time specified in this solicitation. 52.212-1(b) Submission of Offers. Email offer directly to the Contracting Officer for this action is: Whitney Shorty, Contract Specialist, 928-725-9806, whitney.shorty@ihs.gov. Limit offer size to 6MB. All questions shall be submitted in writing 5 days prior to closing/response date. To be considered for award, your offer shall include the following documents or it will be non-responsive and removed from award consideration: Pricing: Complete and sign Fee Schedule (attached). The Government will consider competitive rates upon negotiation. Provide your Quotation. Experience: Provide a list of at least (3) past projects of similar scope; include detailed project description, location, dollar amount, and period of performance. Past Performance: Provide a letter of reference from a past customer. Qualifications: Provide evidence that you are qualified to do the work. Logistics: Provide a plan of action describing the logistics of how you will be providing services. The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. The following factors shall be used to evaluate quotes: The Government reserves the right to issue a single award or multiple awards to contractor(s) whose quote represents the best value as defined by FAR 2.101. In determining best value, tradeoffs, Price and other Evaluation Factors will be considered: Past Performance, Experience, Qualifications, and Logistics. The Evaluation Factors and significant sub factors when combined are significantly more important than cost or price. The socio-economic status of an offer may also be considered, should one or more quotes represent the best value. Quoters must include with its quote a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024) [DEVIATION FEB 2025]. The following Federal Acquisition Regulation provisions also apply: 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT OCT 2020 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998 The following Department of Health and Human Services Acquisition Regulation provisions also apply: 352.239-73 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY NOTICE DEC 2015 The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (MAY 2024), applies to this acquisition. Addenda are not included. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2025)[DEVIATION FEB 2025], applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition: Clause No. Clause Name Clause Date 52.203-15 Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 Jun 2010 52.204-14 Service Contract Reporting Requirements Oct 2016 52.204-27 Prohibition on a ByteDance Covered Application Jun 2023 52.219-28 Post Award Small Business Program Representation Feb 2024 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222.50 Combating Trafficking in Persons Nov 2021 52.223-23 Sustainable Products and Services May 2024 52.224-3 Privacy Training Jun 2017 52.225-1 Buy American Supplies Oct 2022 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Nov 2023 52.226-8 Encouraging Contractor Policies to ban Text Messaging While Driving May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct 2018 52.239-1 Privacy or Security Safeguards Aug 1996 52.222-41 Service Contract Labor Standards Aug 2018 The following Federal Acquisition Regulation clauses also apply: 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020 52.237-2 PROTECTION OF GOVERNMENT BUILDING, EQUIPMENT, AND VEGETATION APR 1984 52.252-2 CLAUSES INCORPORATED BY REFERENCE www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998 The following Department of Health and Human Services Acquisition Regulation clauses incorporated by reference also apply: 352.223-70 SAFETY AND HEALTH DEC 2015 352.224-70 PRIVACY ACT DEC 2015 352.224-71 CONFIDENTIAL INFORMATION DEC 2015 352.226-1 INDIAN PREFERENCE DEC 2015 352.237-75 KEY PERSONNEL DEC 2015 352.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS FEB 2022 (a) Definitions. As used in this clause – Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. (d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request. (End of Clause) NAIHS-ACQ-08 CONTRACTING OFFICER’S REPRESENTATIVE AUG 2022 (a) Definition. “Contracting Officer’s Representative (COR)” means an individual designated in by the Contracting Officer as authorized personnel responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract. (b) Per FAR Subpart 1.602-2(d): The Contracting Officer (CO) determines that this contract requires a Contracting Officer Representative (COR). The Contracting Officer Representative (COR) is: TBD at time of award (c) Upon award, the COR will receive a copy of the written designation, specifying the extent of the COR’s authority on behalf of the CO. (d) Limitations. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. Any contractor request for changes shall be referred to the CO directly or through the COR. No such changes shall be made without the express written prior authorization of the CO. (End of Clause) NAIHS-ACQ-09 UNAUTHORIZED COMMITMENTS SEP 2023 (a) Definitions. Contracting Officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings. Ratification means the act of approving an unauthorized commitment by an official who has the authority to do so. Unauthorized Commitment (UAC) means an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the Government. (b) Policy. The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer (see FAR 1.602-1) Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter. (c) Procedure. Any agreement, modification, or change to a contractual agreement made by a government personnel who lack authority will be deemed an unauthorized commitment. The Government is not liable to the Contractor or under the terms of the contract, financially or otherwise – unless the unauthorized commitment successfully passes the ratification process. The ratification process does not have any lead time, nor does the Government make any promise that an unauthorized commitment will be ratified and, therefore, the Contractor would be paid. The Contractor proceeds at its own risk if any of the terms of the contract are altered, changed, or modified without the written concurrence by a Contracting Officer. (End of Clause) Offers are due: April 09, 2025 at 5:00 PM MST For additional information or questions about the solicitation, contact Whitney Shorty, Contract Specialist at 928-725-9806 or whitney.shorty@ihs.gov.