Inactive Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information i... This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) #IHS1488133. Submit only written quotes for this RFQ. This solicitation is 100% Buy Indian Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06. The associated NAICS code is 811210. This RFQ contains three (3) Line Items: CLIN DESCRIPTION QTY UNIT Unit Price TOTAL 0001 Base year - Full annual service and preventative maintenance for Carestream DRX-Revolution mobile x-ray system per Statement of Work. Base year of 4-year service agreement POP 03/15/2024-03/14/2025 12 each 0002 Year 2 of a 4 year agreement - Full annual service and preventative maintenance for Carestream DRX-Revolution mobile x-ray system per Statement of Work. POP 03/15/2025-03/14/2026 12 each 0003 Year 3 of a 4 year agreement - Full annual service and preventative maintenance for Carestream DRX-Revolution mobile x-ray system per Statement of Work. POP 03/15/2026-03/14/2027 12 each 0004 Year 4 of a 4 year agreement - Full annual service and preventative maintenance for Carestream DRX-Revolution mobile x-ray system per Statement of Work. POP 03/15/2027-03/14/2028 12 each 0005 Year 4 of a 4 year agreement - Full annual service and preventative maintenance for Carestream DRX-Revolution mobile x-ray system per Statement of Work. POP 03/15/2027-03/14/2028 12 each PERIOD OF PERFORMANCE: (Base Period); 03/15/24-03/14/2025 Year 2 of a 4 year agreement 03/15/2025-03/14/2026 Year 3 of a 4 year agreement 03/15/26-03/14/27 Year 4 of a 4 year agreement 03/15/27-03/14/28 Year 5 of a 5 year agreement 03/15/28-03/14/28 Vendor Requirements: VENDOR MUST BE REGISTERED THROUGH SAM.GOV. Carestream DRX-Revolution X-Ray System Service Agreement PURPOSE OF THE PROJECT The Claremore Indian Hospital, Indian Health Services has a requirement for preventative maintenance inspection in accordance with manufacturer requirements, specifications, guidelines, checklists, revisions and addendum modifications that includes labor on the Carestream DRX-Revolution (K#5800-8437) mobile x-ray system. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS The contractor shall provide the following: Smartcare Complete coverage plan to include accident protection, tube and cart battery coverage. Preventative maintenance inspection coverage for the identified x-ray system and their locations that will include all travel, labor and parts, peripherals and workstation Dicom gateway associated PM calibrations. Provide a 98% or greater percentile of guaranteed equipment up-time status operating according to manufacturer design specifications, based upon an average 6-month period. Contractor shall provide a minimum of one in-service training to user(s) on manufacturer’s recommended operator level PM and operational procedures during the contract PM calibration services. The contractor’s FE shall contact the radiology supervisor at least 10 calendar days prior to FE desired in-service (PM calibration) date, for approval and coordination of scheduled PM with the facility equipment users. Provide local FE technical phone support for radiology department at no charge during daytime hours. System software applications shall be license patented. PERIOD OF PERFORMANCE Base Year: 03/15/2024 to 03/14/2025 Year One: 03/15/2025 to 03/14/2026 Year Two: 03/15/2026 to 03/14/2027 Year Three: 03/15/2027 to 03/14/2028 LEVEL OF EFFORT The contractor shall provide preventative maintenance and services compatible with the Claremore Indian Hospital Radiology department schedule and availability. The contractor shall provide a 2-hour phone response time and a 24-hour on-site response time if needed. SPECIAL REQUIREMENTS In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures. The contractor shall not disclose or cause to disseminate any information concerning operations of Claremore Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor. DELIVERABLES AND REPORTING REQUIREMENTS Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The government requires a minimum of 24-hour notice of the contractor’s need to deliver parts and/or remove parts or deliver replacement parts. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 5:00 pm, Monday through Friday. Personnel Qualifications: Only Authorized Service Providers should service or repair Carestream DRX-Revolution mobile x-ray medical systems. Reporting: The contractor shall provide the Radiology Supervisor and biomedical technicians, with electronic PM service on the mobile x-ray system covered by this contract within 30 days of service or PM. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES The Government shall not supply any equipment. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract. 9. CHANGES TO THE STATEMENT OF WORK (SOW) Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. 10. DELIVERABLES/PERFORMANCE METRIX Service/Support- Contractor provided services and PM in accordance with Statement of Work. Delivery- Contractor provided services in timely manner and provided a a 98% or greater percentile of guaranteed equipment up-time status operating according to manufacturer design specifications, based upon an average 6 month period. Submit Quotes no later than: January 24, 2024 at 4:30pm CST to the Following Point of Contact: Misti Bussell at Email: misti.bussell@ihs.gov Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows): (a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable - Offers shall be an authorized Carestream representative or reseller. Vendor shall only use Carestream manufactured parts for maintenance and servicing. VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED. This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive. PROVISIONS: The following FAR provisions apply to this solicitation: FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote). CLAUSES: The following FAR clauses apply to this solicitation: FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.217-8, Option to Extend Services, FAR 52.217-9, Option to Extend the Term of the Contract, FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41, Service Contract Act of 1965; FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. Miscellaneous: NO FAX QUOTATIONS ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (misti.bussell@ihs.gov) Mail quotations to Claremore Indian Hospital, Attn: Misti Bussell, 101 S Moore Ave, Claremore, OK 74017 All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote. For additional information, please contact the Purchasing Agent, Misti Bussell, misti.bussell@ihs.gov or (918) 342-6235.