Inactive

Sources Sought: Indian Health Service (IHS) Indian Self-Determination and Education Assistance Act (ISDEAA) All Federal Staff Meeting Sources Sought Notice Number: IHS-SS-23-1471533 This Sources Sough... Sources Sought: Indian Health Service (IHS) Indian Self-Determination and Education Assistance Act (ISDEAA) All Federal Staff Meeting Sources Sought Notice Number: IHS-SS-23-1471533 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service. This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 721110, Hotels (except Casino Hotels) and Motels- other relevant NAICS codes will be considered based on responses received (such as conference centers, etc.) A. Background/Purpose Objectives: The purpose of this notice is to identify all potential native owned or small business sources capable of providing meeting space to facilitate a forum for discussion among staff that influence agency policy on issues affecting health care delivery to Tribes and Tribal organizations. The focus topics are issues related to ISDEAA Title I and Title V. B. Contractor Requirements: To be considered as a potentially capable to make a set-aside determination respondents to this notice shall have the following capabilities: Shall be located in Downtown Denver, CO; additionally capable host facilities shall be walking distance (.5mile) to local amenities and public transportation. Shall have meeting space available June 6th through June 8th, 2023 for approximately 200 participants. Shall have the capability (vacancy) to lodge 200 participants; with a check in of Monday June 5th, 2023 and check out of Friday June 9th, 2023. Please note, lodging is not anticipated to be included as a part of any award made in response to this notice and will be made independently by event attendees. Venues are encourage to partner with nearby properties to fill room block if necessary. Lodging rates shall be within the Government per diem rate or lower for the area. Additionally, the capable host facility shall be able to furnish the following [inclusive of all described (or equivalent) equipment]: Tuesday: ISDEAA All Federal Staff Meeting Day 1 One (1) conference room: 200 participants, classroom set-up with power strips. Time: 8:00 am to 5:00 pm a) Space must be able to accommodate the following: 1) One (1) podium with microphone 2) One (1) small AV table at front of room 3) One (1) power package (power strip and 40 ft. extension cord) 4) One (1) 4 channel mixer 5) Head table on riser (raised platform) with six chairs for panelists 6) Six (6) wired microphones at head table 7) Two (2) wireless microphones on microphone stands for placement in audience area for questions and answers 8) Two (2) 10’x10’ AV screen or appropriate for room size 9) Two hi-powered video projector with computer interface (approximately 4,000 lumens or greater), projector stand with draping 10) One Windows based PC using Windows XP operating system, or current version, with the capability to accept CD, DVD, Internet and USB data sources. PC to be setup at podium, attached to house audio. 11) Internet access or equal to podium on riser for presenters 12) Onsite technician to support and operate AV equipment during conference 2) Four (4) breakout rooms: 50 participants each, classroom set-up with chairs around the perimeter or in the back of the room and power strips. Time: 8:00 am to 5:00 pm a) Space must include the following in each room: 1) One (1) podium with microphone 2) Two (2) wireless microphones on microphone stands for placement in audience area for questions and answers 3) One (1) small AV table at front of room 4) One (1) power package (power strip and 20 ft. extension cord) 5) One (1) 8’X8’ AV screen 6) One (1) projector, attached to house audio 7) Wi-Fi internet access or equal One (1) Conference Board Room. Time: 8:00 am to 5:00 pm a) Space must be able to accommodate the following: Boardroom style seating for 10-12, near the session and/or registration area Capability for zoom calls One (1) conference speaker phone and phone line Wednesday: ISDEAA All Federal Staff Meeting Day 2 One (1) conference room: 200 participants, classroom set-up with power strips. Time: 8:00 am to 5:00 pm a) Space must be able to accommodate the following: 1) One (1) podium with microphone 2) One (1) small AV table at front of room 3) One (1) power package (power strip and 40 ft. extension cord) 4) One (1) 4 channel mixer 5) Head table on riser (raised platform) with six chairs for panelists 6) Six (6) wired microphones at head table 7) Two (2) wireless microphones on microphone stands for placement in audience area for questions and answers 8) Two (2) 10’x10’ AV screen or appropriate for room size 9) Two hi-powered video projector with computer interface (approximately 4,000 lumens or greater), projector stand with draping 10) One Windows based PC using Windows XP operating system, or current version, with the capability to accept CD, DVD, Internet and USB data sources. PC to be setup at podium, attached to house audio. 11) Internet access or equal to podium on riser for presenters 12) Onsite technician to support and operate AV equipment during conference 2) Four (4) breakout rooms: 50 participants each, classroom set-up with chairs around the perimeter or in the back of the room and power strips. Time: 8:00 am to 5:00 pm a) Space must include the following in each room: 1) One (1) podium with microphone 2) Two (2) wireless microphones on microphone stands for placement in audience area for questions and answers 3) One (1) small AV table at front of room 4) One (1) power package (power strip and 20 ft. extension cord) 5) One (1) 8’X8’ AV screen 6) One (1) projector, attached to house audio 7) Wi-Fi internet access or equal One (1) Conference Board Room. Time: 8:00 am to 5:00 pm a) Space must be able to accommodate the following: Boardroom style seating for 10-12, near the session and/or registration area Capability for zoom calls One (1) conference speaker phone and phone line Thursday: ISDEAA All Federal Staff Meeting Day 3 One (1) conference room: 200 participants, classroom set-up with power strips. Time: 8:00 am to 5:00 pm a) Space must be able to accommodate the following: 1) One (1) podium with microphone 2) One (1) small AV table at front of room 3) One (1) power package (power strip and 40 ft. extension cord) 4) One (1) 4 channel mixer 5) Head table on riser (raised platform) with six chairs for panelists 6) Six (6) wired microphones at head table 7) Two (2) wireless microphones on microphone stands for placement in audience area for questions and answers 8) Two (2) 10’x10’ AV screen or appropriate for room size 9) Two hi-powered video projector with computer interface (approximately 4,000 lumens or greater), projector stand with draping 10) One Windows based PC using Windows XP operating system, or current version, with the capability to accept CD, DVD, Internet and USB data sources. PC to be setup at podium, attached to house audio. 11) Internet access or equal to podium on riser for presenters 12) Onsite technician to support and operate AV equipment during conference 2) Four (4) breakout rooms: 50 participants each, classroom set-up with chairs around the perimeter or in the back of the room and power strips. Time: 8:00 am to 5:00 pm a) Space must include the following in each room: 1) One (1) podium with microphone 2) Two (2) wireless microphones on microphone stands for placement in audience area for questions and answers 3) One (1) small AV table at front of room 4) One (1) power package (power strip and 20 ft. extension cord) 5) One (1) 8’X8’ AV screen 6) One (1) projector, attached to house audio 7) Wi-Fi internet access or equal One (1) Conference Board Room. Time: 8:00 am to 5:00 pm a) Space must be able to accommodate the following: Boardroom style seating for 10-12, near the session and/or registration area Capability for zoom calls One (1) conference speaker phone and phone line E) OTHER: All days 1) Three (3) registration tables, skirted, 6 chairs, wastebasket, Tues thru Thurs, 6:00 am to 5:00 pm. 2) Free airport transportation/shuttle (preferred) 3) Free or reduced rate for hotel parking 4) Free wireless and/or internet connectivity in facility and guest rooms (preferred) 5) One (1) lockable storage room for equipment and supplies 6) Ability to receive and store conference items one week prior to arrival 7) Photocopy services for incidental executive correspondence for up to 50 copy jobs at an average of 20 pages per request 8) Hotel site will identify and coordinate any overflow sleeping rooms if needed at nearby (within walking distance of .25 miles preferably) hotels C. Anticipated Period of Performance: Period of Performance: 06/06/2023 through 06/08/2023. D. Capability Statement/Information: Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement: 1. A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts. 2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information. 3. Documentation on the floorplans available, photographs of the event space, room descriptions, equipment available, etc. To be considered capable of fulfilling this requirement evidence of an Offerors ability to fully satisfy the requirements described above must be provided. 4. The respondents’ DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 721110, Hotels (except Casino Hotels) and Motels, or comparable NAICS 5. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition. 6. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins. 7. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner. E. Closing Statement Point of Contact: Christopher McGucken Contracting Officer, at Christopher.Mcgucken@ihs.gov Submission Instructions: Interested parties shall submit capability via email to Christopher McGucken Contracting Officer, at Christopher.McGucken@ihs.gov . Must include Sources Sought Number IHS-SS-23-1471533 in the Subject line. The due date for receipt of statements is April 27th, 2023, 3:00 p.m. Eastern Time. All responses must be received by the specified due date and time in order to be considered. This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS. IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.