Inactive

The Department of Health and Human Services intends to negotiate on a sole source basis with the Data Federal Corporation. Description: SAMHSA requires a fully compliant ERM system that can allow the ... The Department of Health and Human Services intends to negotiate on a sole source basis with the Data Federal Corporation. Description: SAMHSA requires a fully compliant ERM system that can allow the agency to manage to NARA Universal ERM (UERM) guidelines. UERM guidelines specify that ERM systems should be able to accomplish the following functions relating to electronic records: Capture; Maintenance and Use; Disposal; Transfer; Metadata; and Reporting. These high-level categories are further defined by specific functional requirements which govern more detailed requirements such as access rights, permissions, legal holds and searching to name a few. SAMSHA seeks to continue utilizing the FREEDOM solution as an integral part of the agency records management process. To minimize costs associated with the implementation of a new ERM system, the SaaS licensing model offers SAMHSA a solution that is available on a per user basis with no additional overhead or infrastructure costs. The FREEDOM licensing model allows the agency to purchase only those user licenses it needs while continuing to develop, refine and implement SAMHSA’s records management program across the entire agency. Because FREEDOM is fully functional without any detailed customization upon purchase, the SaaS model allows SAMHSA to be operational immediately once the files have been uploaded into the system. SAMHSA currently utilizes the FREEDOM solution. Responses The proposed acquisition action is for items and services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1 (b). If you believe you can provide the items or services requested, all responsible sources may submit a capability statement, which shall be considered by the agency, to the Contracting Officer, Anne Mineweaser, at anne.mineweaser@psc.hhs.gov referencing notice number HHS-OAMS-NOI-22-75P00122Q00035 by 4:00P.M. on March 10, 2022. A determination by the Government not to compete this proposed contract acquisition based upon responses to the notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Any solicitation resulting from the analysis of information obtained will be announced to the public in Federal Business Opportunities in accordance with the FAR Part 5. However, responses to this notice will not be considered adequate responses to a solicitation. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).