Inactive

Title: Service Contract Bruker Biospec 70 30 USR MRI Cryocooler System (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as suppl... Title: Service Contract Bruker Biospec 70 30 USR MRI Cryocooler System (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is HHS-NIH-NIDA-CSS-20-006558 and the solicitation is issued as a request for quotation (RFQ). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold. THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) COMBINED SYNOPSIS SOLICITATION TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Institute on Drug Abuse (NIDA), Office of Acquisition (OA), on behalf of the National Institute on Aging (NIA), intends to negotiate and award a purchase order without providing for full and open competition (including brand-name) to Bruker Biospin Corp for a Service Contract Bruker Biospec 70 30 USR MRI Cryocooler System. This acquisition is conducted as non-competitive for a commercial item or service and is conducted pursuant to FAR 13.106-(b)(1). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2020-05, with effective date March 30, 2020. (iv) The associated NAICS code is 811219 and the small business size standard is $20,500,000.00. This requirement has no set-aside restrictions. (v) This requirement is for the following services: Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the requirements below: (vi) Specific Requirements: The Contractor shall provide telephone and E-mail support for troubleshooting the cryocooler system that supports the NIH National Institute on Aging’s Biospec 70/30 USR magnet. The Contractor shall maintain an inventory of cryocooler system parts and replacement or loaner units compatible with the Biospec 70/30 USR MRI scanner’s magnet and console. In those situations where the cryocooler system is not operational, the Contractor shall use overnight carrier services to ship repair parts and service equipment to NIA’s preclinical MRI facility at the NIH Biomedical Research Center (BRC), 251 Bayview Blvd., Baltimore, MD 21224 (“Government facility”). After repairs are complete, the Contractor shall pay for the return of service equipment and defective components to Contractor’s facility. The Contractor shall provide factory-trained technicians as needed to perform on-site service to the cryocooler system, including scheduled maintenance and repairs. Travel to and from the Government facility shall be paid by the Contractor. The Contractor shall provide the following services to maintain the cryocooler system in the Biospec 70/30 USR magnet: Monitor the cryogen levels. Refill the cryostat with liquid helium at intervals defined by the manufacturer’s recommendations. Supply the necessary refill cryogens. Maintain the compressor helium transfer lines. This shall include leak checking and, if required to restore cryocooler system performance to manufacturer’s standards, replacement of transfer lines and/or waveguide at filter plate. Maintain the cold head. This shall include periodic replacement with new or refurbished equipment according the manufacturer’s schedule based on runtime hours, diagnosis of poor cooling performance and replacement with new or refurbished equipment as needed to maintain manufacturers’ specified magnet and compressor helium gas pressures, magnet heater current and liquid helium boiloff rate. Maintain the cryocooler system’s helium compressor and service as required. This shall include periodic replacement with new or refurbished equipment according to the manufacturer’s schedule based on runtime hours, diagnosis of poor cooling performance and replacement with new or refurbished equipment as needed to maintain manufacturers’ specified magnet and compressor helium gas pressures, magnet heater current and liquid helium boiloff rate. Maintain the secondary water-cooling system and service as required. This shall include monitoring the performance of the heat exchanger providing chilled water to the helium compressor, diagnosing performance problems with this heat exchanger, and providing on-site repairs and/or replacement equipment to restore the heat exchanger to manufacturer’s specifications. Replace the secondary cooling system filters as required based on flow rate, pressure differential or age to maintain manufacturer’s specifications. Refill cooling water as needed to maintain manufacturer’s recommended levels (maximum once per year). Repair leakage of chilled water as required. Repair and replace components related to the water-cooling system, including leaking hoses, fittings and clamps. Generate regular reports of service activity. LEVEL OF EFFORT: The Contractor shall provide unlimited technical support via phone and E-mail. Based on troubleshooting and diagnosis over phone or by E-mail, Contractor shall provide replacement parts from inventory in exchange for defective parts and shall pay associated shipping costs. When covered equipment must be returned to Contractor for repair, Contractor shall perform needed repairs at Contractor’s facility and shall ship repaired or replacement equipment to Government facility at Contractor’s expense. The Contractor shall monitor the performance of the cryocooler components supporting the Biospec 70/30 USR magnet and shall provide on-site service as needed to keep this equipment performing to manufacturer’s specifications. Shipment of required service equipment to and from the Government facility shall be at the Contractor’s expense. The Contractor shall refurbish or replace the cold head and helium compressor based on the number of hours of operation of each unit and the manufacturer’s recommendations. All liquid helium, ultra-pure helium gas and service equipment necessary to provide this service shall be supplied by the Contractor. GOVERNMENT RESPONSIBILITIES: Government shall provide access to Biospec 70/30 USR MRI magnet, cold head, helium compressor, heat exchanger and transfer lines. Government shall communicate with Contractor to diagnose problems via phone and/or E-mail. Government shall communicate with Contractor to provide weekly updates on cryocooler system performance and to diagnose problems via phone and/or E-mail. Government shall coordinate shipment of service equipment, replacement parts and replacement or loaner modules between Government facility and Contractor’s facility at Contractor’s expense. DELIVERY OR DELIVERABLES: Contractor shall provide and install replacement parts from Contractor’s inventory for the Biospec 70/30 USR magnet’s cryocooler system as needed based on the number of hours of operation of the cold head and helium compressor and in response to troubleshooting and diagnosis of cryocooler system malfunctions. REPORTING REQUIREMENTS: Contractor shall provide a written report on any service performed by Contractor on the Biospec 70/30 USR magnet’s cryocooler system components, whether on-site or at the Contractor’s facility. (vii) The Government anticipates award of a firm fixed-price purchase order for this acquisition, and the anticipated period of performance is May 1, 2020 through April 30, 2021. (viii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html (End of provision) The following provisions apply to this acquisition and are incorporated by reference: FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (JUL 2016) FAR 52.212-1, Instructions to Offerors--Commercial Items (MAR 2020) FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (MAR 2020) FAR 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification (MAY 2014) HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015) The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html (End of clause) The following clauses apply to this acquisition and are incorporated by reference: FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.212-4 Contract Terms and Conditions Commercial Items (OCT 2018) HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (MAR 2020) The following clauses within 52.212-5 apply to this acquisition: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2018) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (2020) 52.222-3 Convict Labor (JUNE 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2020) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (JAN 2019) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) The following provisions and clauses apply to this acquisition and is attached in full text: Standard NIH Invoice and Payment Provisions (FEB 2014) Interim NIH Invoice and Payment Provisions (APR 2020) (ix) The provision at FAR clause 52.212-2, Evaluation-Commercial Items, applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical capability of the item offered to meet the Government requirement; and (ii) price. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (x) Offerors shall include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. (xi) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. (xii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. (xiii) Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount. The Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. All quotations must be received by Friday, April 17th, 2020 at 3:00 pm Eastern Daylight/Standard Time and must reference solicitation number HHS-NIH-NIDA-CSS-20-006556. Responses must be submitted electronically to Rashiid Cummins, Contract Specialist, at rashiid.cummins@nih.gov Fax responses will not be accepted. (xiv) The name and of the individual to contact for information regarding the solicitation: Rashiid Cummins Contract Specialist rashiid.cummins@nih.gov