Inactive

INTRODUCTION This is a Sources Sought notice. This is NOT a solicitation for competitive proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the... INTRODUCTION This is a Sources Sought notice. This is NOT a solicitation for competitive proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. RESPONSE INSTRUCTIONS This notice is not a request for competitive quotations. However, if any interested party, especially a small business, believes it can meet the below requirement, it may submit a proposal or quote for the Government to consider. The response and any other information furnished must be in writing and must contain material in enough detail to allow NCI to determine if the party can perform the requirement. All responses and questions must be submitted via email to John Turner, Contracting Officer at john.turner@nih.gov. Responses are due no later than 5:00 P.M. ET Tuesday, October 11, 2022 (10/11/2022). Information received will be considered solely for determining whether to conduct a competitive procurement. To receive an award, Contractors must be registered and have valid certification in the System for Award Management (SAM) through SAM.gov, and have Representations and Certifications filled out. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). 1.0 TITLE Parking for the National Cancer Institute (NCI) Shady Grove Campus 2.0 BACKGROUND NCI’s Office of Space and Facility Management (OSFM) is responsible for coordinating and managing the space and facilities allocated to the Institute to ensure it is fully utilized and suited for the needs of the occupants. The NCI Shady Grove campus includes 9609 Medical Center Drive which supports approximately 2,500 NCI employees and the recently constructed Consolidated Research Laboratory (CRL) building at 9615 Medical Center Drive which supports an additional 125 NCI employees. On June 18, 2010, OSFM awarded a contract (No. HHSP233201000122A) to rent the 1,963 garage parking spaces and 10 motorcycle spaces, as well as maintenance services for the parking structure at 9613 Medical Center Drive. The garage which is adjacent to the NCI Shady Grove Campus was built specifically for NCI, thereby allowing ample parking for employees and visitors. In addition, the garage provides parking spaces for the NCI Shuttle Buses when not in use. The original contract was awarded to JGB/Rockville NCI Campus LLC, the proprietor of the garage for the required parking garage services. In 2017, JGB/Rockville NCI Campus LLC sold the parking garage structure to USGBF NCI, LLC who became the sole proprietor and lessor of the garage and inherited the original contract with NCI. On February 1, 2021, a new contract (No. 75N91021P00194) was issued to USGBF NCI, LLC with a base period of February 7, 2021 through February 6, 2022, and one option period through February 6, 2023. The intent of this acquisition is to continue these parking services for a 12-month base period beginning February 7, 2023, with four (4) optional years to continue services through February 6, 2028. 3.0 SCOPE OSFM requires the rental and maintenance of 1963 parking spaces and 10 motorcycle spaces in a parking garage structure located at the NCI Shady Grove Campus for the exclusive use of NCI employees and approved NCI visitors. The Contractor shall ensure that the parking facility has space to safely pick-up and discharge passengers in motor vehicles, vanpools, and shuttles. Included within the 1963 parking spaces, the Contractor shall provide standard, handicap, electric/hybrid, and oversized spaces according to the specifications found in Section 4.0 below. The Contractor shall provide the necessary labor, supervision, materials, supplies, and equipment to provide parking operation services, including, monitoring parking areas and garage maintenance. There shall be no Satellite Parking within the garage (non-NCI employees shall not utilize the parking garage to commute to their final duty station). Visitors shall be allowed to park in any unassigned parking space. 4.0 PURCHASE ORDER REQUIREMENTS 4.1 PARKING SPACE SPECIFICATIONS 4.1.1 STANDARD SIZE SPACES Each standard size perpendicular parking space shall be rectangular, having minimum dimensions of 8.5 feet by 18 feet. A perpendicular parking space is defined as one in which the long side of the space is a straight line that intersects the travel lane and curb at a right angle per Montgomery County code standard 59-E-2.23 (https://www.montgomerycountymd.gov/DOT-Parking/Resources/Files/Article59-E.pdf). 4.1.2 HANDICAP SPACES The Contractor shall provide 20 handicapped spaces as required per Montgomery County code standard 59-E-2.23 (https://www.montgomerycountymd.gov/DOT-Parking/Resources/Files/Article59-E.pdf). These spaces are part of the 1963 vehicle parking spaces that will be provided to NCI. 4.1.3 OVERSIZED SPACES 100 spaces shall be provided with a minimum height clearance of 7’-0” at a standard minimum size of 9x18, 20 of which shall be 12x20 to accommodate oversized vehicles. These spaces are part of the 1963 vehicle parking spaces that will be provided to NCI. 4.2. GARAGE MANAGEMENT AND OPERATIONS The Contractor shall be responsible for the management of the NCI parking facility and shall provide the necessary labor, supervision, materials, supplies, and equipment to provide parking operation services, including, monitoring parking areas and garage maintenance on all levels of the facility. The Contractor shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work. 4.2.1 HOURS OF OPERATION The Contractor shall provide the Government the right to use the entire parking garage including all 1963 vehicle parking spaces and 10 motorcycle spaces 24 hours daily, 365 days per year. The Contractor shall provide coverage for the Parking Garage from the “Business Hours” of 7:00 a.m. to 6:00 p.m. ET, Monday through Friday, excluding legal Federal holidays, as necessary. If NCI requires additional hours of coverage, the costs of said coverage shall be borne by NCI. Outside of Business Hours, Government Security Guards will permit access to authorized vehicles, monitor, and provide surveillance to the Garage. Access to the parking facility before or after Business Hours shall be made available with a valid access Personal Identification Verification (PIV) card and/or parking permit. 4.2.2 FEDERAL HOLIDAYS All Government offices will be closed, except for minimum essential personnel required for in-house operations, during the ten standard Federal holidays and other days as announced by the Federal Government. Except as otherwise specified, the Contractor shall not schedule routine work on Federal holidays. When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday. No services or deliveries shall be performed on Saturdays, Sundays or Federal holidays listed below: Holiday Day Observed New Year’s Day First day of January Martin Luther King Jr. Birthday Third Monday of January Presidents Day Third Monday of February Memorial Day Last Monday of May Juneteenth Third Monday of June Independence Day Fourth day of July Labor Day First Monday of September Columbus Day Monday of October Veterans Day Eveleth day of November Thanksgiving Day Fourth Thursday of November Christmas Day 25th day of December 4.2.3 EMREGENCY WORK CLOSURES When any unforeseen emergency arises resulting in closure of the facility or curtailment of routine work activities occurs on a regularly scheduled workday and affects the Contactor’s scheduled operations, the Government will make announcements of closures in the following manner: during normal duty hours, the Government will provide notification; during non-duty hours, notification will be made through local radio, television channels and online at www. OPM.gov. 4.2.4 MAINTENANCE The Contractor shall provide daily cleaning of all levels of the parking facility. The Contractor shall provide re-paving, steam-cleaning, leaf removal, damage removal (i.e., broken pavement), pot-hole repair, structural repair, damaged lighting, restriping, surface repairs, and water leaks as needed. The Contractor shall properly maintain ingress and egress to the parking garage and the parking spaces, the interior parking garage and parking spaces, and to keep said parking garage and parking spaces and any related ramps and sidewalks free of snow, ice and other debris. Snow, ice, and other debris shall be cleared within a reasonable period and kept clear during Business Hours. The Contractor shall ensure that parking spaces have visibly painted lines and shall paint over with black paint, any painted lines which are occasionally relocated. The Contractor shall ensure that the parking facility has proper lighting and maintenance in accordance with Life Safety Code. The Contractor shall provide and maintain electrical power to the Governments Access Control System and Video Surveillance System installed within the facility. 4.2.5 SIGNAGE The Contractor shall provide applicable signage required by local zoning for proper operation of the parking garage. The Contractor shall provide stop signs, yield signs, or any other directional signs necessary for clear and understandable navigation of the parking garage. The Government at its sole cost, may install additional signs, after receiving written approved by the Contractor. These signs will be the sole responsibility of the Government. 4.3 PERSONNEL QUALIFICATIONS The Contractor must always provide adequate staff to perform the essential duties inherent to a successful parking service operation, during the days/hours of operation specified in section 4.2 above. The Contractor’s personnel shall be fully trained and shall meet the physical requirements to perform the function(s) and task(s) to which they are assigned. The Contractor’s personnel shall be sober and drug free, conscientious, and neat. The Contractor’s personnel shall exhibit a neat clean appearance; a well-spoken manner; ability to work as a member of a team; and interact with parking patrons in a professional and courteous manner consistent with generally accepted commercial standards of performance. The Contractor’s personnel shall be in uniform to identify parking staff to NCI employees. If required, all Contractor employees shall provide to the Government a completed Standard Form 85P, Questionnaire for Public Trust Positions, electronically as directed by the Government; prior to the employees start date. The Contractor employee shall report to the Government to be fingerprinted. The Government will review all information submitted, perform a preliminary security check, and issue a Government badge (to be displayed at all times) to each employee after favorable adjudication of the results of the fingerprint check and a review of all information submitted. At the Government’s election, a completed background investigation and a favorable suitability determination by the Government may be a requirement of employment. Foreign Nationals as Contractor Employees, Each employee of the Contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card form I-151, or who presents other evidence from the U.S. Citizenship and Immigration Services that employment will not affect his/her immigration status. 4.4. GOVERNMENT FURNISHED EQUIPTMENT The Government may make available to the Contractor, certain Government Furnished Equipment (GFE) for use in performing work specified in this contract. The Contractor shall not use GFE for any other work unless prior authorization is received from the Government. The Government will provide the Contractor certain “office-related” equipment. The equipment shall be returned to the Government in the same working order and condition, less normal wear, and tear, as issued. GFE includes the necessary equipment and furnishings the Government deems necessary to perform the tasks shown in the SOW. The Government will maintain the GFE and will provide access to all equipment manuals for provided equipment. Any anticipated use of Government furnished telecommunications and/or information systems and or access to Government telecommunications rooms or closets must be identified and agreed to in writing by the Government. If specific use of such equipment is not identified in this agreement it is assumed that the contractor can perform the services provided under this agreement without use of equipment. Any approved use of Government furnished telecommunications and information systems and equipment (including telephones, fax machines, computers, modems, networks, Internet, and other installed software) shall be used for transaction of Government official business only. Government telecommunications and information systems are always subject to security monitoring. Use of these systems constitutes consent to security monitoring. 4.5 INSURANCE The Contractor shall maintain proper insurance and ensure that its license to operate a parking management company complies with state and federal regulations. The Contractor shall be responsible for considering and resolving claims resulting from the performance of this contract. 5.0 TYPE OF ORDER This is a firm fixed price purchase order for severable services. Funds are only available for use for the line item to which they are obligated. Unused funds from one period (line item) may not rollover for use in other periods. 6.0 PERIOD OF PERFORMANCE The period of performance shall be for one 12-month base period plus one 12-month option period as follows: Base Period: 02/07/2023-02/08/2024 Option Period One: 02/08/2024-02/07/2025 Option Period Two: 02/07/2025-02/08/2026 Option Period Three: 02/08/2026-02/07/2027 Option Period Four: 02/07/2027-09/08/2028 7.0 PLACE OF PERFORMANCE NCI Shady Grove Campus 9613 Medical Center Dr Rockville, MD 20850 8.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR) All services delivered to the COR will be deemed to have been accepted 30 business days after date of delivery, except as otherwise specified in this task order if written approval or disapproval has not been given within such period. The following individual shall be the COR for this purchase order: COR: Gehmelle Johnson Email: gjohnson@nih.gov Phone: 240-276-5542 (a) Performance of work under this task order must be subject to the technical direction of the Contracting Officer's Representative identified above. The term "technical direction" includes direction to the Contractor that fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily. (b) Technical direction must be within the scope of the statement of work. The Contracting Officer's Representative does not have authority to issue technical direction that: (1) Constitutes a change of assignment or additional work outside the statement of work; (2) Constitutes a change as defined in the clause entitled "Changes"; (3) In any manner causes an increase or decrease in the task order price, or the time required for performance; (4) Changes any of the terms, conditions, or requirements of the task order; (5) Interferes with the Contractor's right to perform under the terms and conditions of the task order; or (6) Directs, supervises or otherwise controls the actions of the Contractor's employees. (c) Technical direction may be oral or in writing. The Contracting Officer's Representative shall confirm oral direction in writing within five business days, with a copy to the Contracting Officer. (d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers Representative. If, in the opinion of the Contractor, any direction of the Contracting Officers, Representative, or his/her designee, falls within the limitations in (b), above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government business day. (e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes." 9.0 PAYMENT Payment shall be made monthly in arrears. Payment authorization requires submission and approval of invoices to the COR and NIH OFM, in accordance with the attached payment provisions listed below: The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow: Invoice Requirements An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact). Remit-to address (Name and complete mailing address to send payment). Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice. Invoice date. Unique invoice #s for all invoices per vendor regardless of site. NBS document number formats must be included for awards created in the NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document. Identify that payment is to be made using a three-way match. Description of supplies/services that match the description on the award, by line billed.* Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.* NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid. Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt. NIH is using a phased transition approach from the NIH Office of Financial Management (OFM) Electronic Invoice Submission instructions to the Department of Treasury’s Invoice Processing Platform (IPP). The Contractor shall submit invoices to the National Institutes of Health (NIH)/Office of Financial Management (OFM) via email at invoicing@nih.gov with a copy to the approving official, as directed below until the Contractor has been notified of its transition to IPP. The Contractor must follow step-by-step instructions as stated in the NIH/OFM Electronic Invoicing Instructions for NIH Contractors/Vendors, which is included as an attachment on the website at https://oamp.od.nih.gov/DGS/DGS-workform- information/attachment-files. The invoice shall be transmitted as an attachment via email to the address listed above in one of the following formats: Word, or Adobe Portable Document Format (PDF). The Contractor must submit only one invoice per email. Do not submit supporting documentation (e.g., receipts, time sheets, vendor invoices, etc.) with your invoice unless specified elsewhere in the contract or requested by the Contracting Officer. The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Contracting Officer) and Contracting Officer’s Representative: Approving Official: Contracting Officer Name- Email Address- Contracting Officer’s Representative Name- Email Address- For inquiries regarding the status of invoices, contact OFM Customer Service via email at ofm_customer_service@incontactemail.com or via phone at 301-496-6088. To send your inquiries via other available communication methods refer to the OFM Customer Service website at https://ofm.od.nih.gov/Pages/Customer-Service.aspx. Note: The OFM Customer Service is open Eastern Standard Time Monday – Friday from 8:30 a.m. to 5:00 p.m. and is closed between 12:00 p.m. to 1:00 p.m. Invoice Payment Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events: The 30th day after the designated billing office has received a proper invoice. The 30th day after Government acceptance of supplies delivered or services performed. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended. Interest Penalties An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable. A proper invoice was received by the designated billing office. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget. IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR 52.232-40 (November 2021) (a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services. (End of Clause) HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. (d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request. (End of Clause)