Inactive Total Small Business Set-Aside (FAR 19.5)

NON-COMPETITIVE COMBINED SYNOPSIS / SOLICITATION Title: Web Programming and Database Maintenance for the Healthy Aging in Neighborhoods of Diversity across the Life Span (HANDLS) study. (i) This is a ... NON-COMPETITIVE COMBINED SYNOPSIS / SOLICITATION Title: Web Programming and Database Maintenance for the Healthy Aging in Neighborhoods of Diversity across the Life Span (HANDLS) study. (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 75N95021Q00045 and the solicitation is issued as a request for quotation (RFQ). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold. THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) COMBINED SYNOPSIS SOLICITATION TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Institute on Drug Abuse (NIDA), Office of Acquisition (OA), on behalf of the National Institute on Aging (NIA), intends to negotiate and award a contract without providing for full and open competition (including brand-name) to Michael Barry for Web Programming and Database Maintenance for the Healthy Aging in Neighborhoods of Diversity across the Life Span (HANDLS) study. This acquisition is conducted as non-competitive for a commercial item or service and is conducted pursuant to FAR 13.106-1(b)(1). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2021-04, with effective date January 19, 2021. (iv) The associated NAICS code 541511 and the small business size standard is $30 million. This requirement is set-aside for a small business, Michale Barry, without providing for full and open competition. (v) This requirement is for Web Programming and Database Maintenance for the Healthy Aging in Neighborhoods of Diversity across the Life Span (HANDLS) study. (vi) Background: The Healthy Aging in Neighborhoods of Diversity across the Life Span (HANDLS) study requires a Perl-CGI programmer to write dynamic web-based applications for collecting, summarizing, and reporting medical, physiological, and psychological data. The services provided will be writing novel applications and managing structured databases as well as upgrading and management of existing applications facilitating electronic collection, review, and distribution of clinical data for the HANDLS study. Additional services include design, testing, and implementation of applications to enhance functionality of existing applications. Maintenance, support, and extension of all deliverables are expected. Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work attached to this solicitation. Project Requirements: The contractor shall provide a Database Programmer who will provide database management, web design, the connection between web interfaces and data, and application life-time development techniques. Work shall be performed on-site and off-site. ? Write and maintain applications using open source tool such as but not limited to HTML, HTML, Perl/CGI, Perl/CGI-templates, Python, and Ruby on Rails. ? Maintain, and when possible, convert applications in PHP using PDFlib to Perl/CGI. ? Deploy additional facilities required by these applications including but no limited to ImageMagick, Perl with template toolkit, Moose, CGI application toolkit, and Git server deployment, management, and use. ? Web application programmer shall have expertise in installing, managing, and maintaining Apache web server and MySQL server on production server and in a development environment. ? Provide expert advice on the strengths and weaknesses of migrating from present MySQL database environment to other open source database environments such as Maria or PostgreSQL. ? Re-usable application design such that programs written for the present wave of data collection can be modified easily for data collection in subsequent waves. ? The design of the program must accommodate several goals, including comprehensive data collection, ease of navigation, and the capacity for direct transfer to other tools for statistical analyses. ? Development of web-based data collection tools to support the clinical research conducted by the HANDLS study. The web-tool provides the ability to collect the clinical data in the mobile research vehicles and subsequently to upload the data to servers located in the Biomedical Research Center (BRC). ? This integrated web-based system requires ongoing maintenance and enhancements, as well as tools for monitoring performance, particularly disconnections. Intimate familiarity with the overall protocol and goals for the HANDLS study is required to perform this task, as is knowledge of the interconnections among various procedures and tracking databases. ? These applications must account for security and confidentiality of the information and data collected clinical informatics and database design that can be supported with open-source tools, and web applications that meet current design standards and accessibility requirements, including Section 508 for accessibility by individuals with disabilities. ? The website requires continued architecture of a system to replace the current authentication systems on the HANDLS servers to meet NIH standards. ? Ongoing modifications shall be performed when Linux system parameters or applications change with as much testing as possible accomplished on development devices before publishing programs for production use. ? Provide support for git and gitlab as a method for archiving and managing programming code. ? Adapt industry best practices to producing and maintaining the large code base and apply industry-standard procedures for assessing usability on a variety of platforms. ? Maintain code in a manner that yields the most easily modifiable procedures such that study changes do not require complete re-writes of code base. (vii) The Government anticipates award of a firm fixed-price contract for this acquisition, and the anticipated period of performance is a base period of 12 months and four (4) one year option periods. The anticipated period of performance is the following: Base Year: 4/1/2021 to 3/31/2022 Option Year 1: 4/1/2022 to 3/31/2023 Option Year 2: 4/1/2023 to 3/31/2024 Option Year 3: 4/1/2024 to 3/31/2025 Option Year 4: 4/1/2025 to 3/31/2026 (viii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html (End of provision) The following provisions apply to this acquisition and are incorporated by reference: FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.212-1, Instructions to Offerors-Commercial Items (Jun 2020) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Aug 2020) HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015) The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html (End of clause) The following clauses apply to this acquisition and are incorporated by reference: FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018). Addendum to this FAR clause applies to this acquisition and is attached. FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000). FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015) The following provisions and clauses apply to this acquisition and are incorporated as an attachment. Offerors MUST complete the provisions at 52.204-24 and 52.204-26 and submit completed copies as separate documents with their proposal. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) Standard NIH Invoice and Payment Provisions (Aug 2014) Interim NIH Invoice and Payment Provisions (Oct 2020) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Nov 2020) Information Security Clauses (ix) The provision at FAR clause 52.212-2, Evaluation-Commerical Items, applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i.) technical capability, (ii.) past performance and (iii.) price. Technical capability and past performance, when combined, are significantly more important than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (x) The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Addendum to this FAR clause applies to this acquisition and is attached. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and is attached in full text. (xiii) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. (xiv) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. (xv) Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor category, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate, breakdown and rationale for other direct costs or materials, and the total amount. The Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. All quotations must be received by 3:00 p.m. Eastern Daylight/Standard Time, on Wednesday, February 10, 2021, and reference Solicitation Number 75N95021Q00045. Responses must be submitted electronically to Jeanette Russell, Contract Specialist, at Jeanette.Russell@nih.gov. Fax responses will not be accepted. (xvi) The name and telephone number of the individual to contact for information regarding the solicitation: Jeanette Russell, Contract Specialist 301-827-5140 Jeanette.Russell@nih.gov