Inactive

It is anticipated that this sole source acquisition will be processed in accordance with simplified acquisition procedures as stated in FAR Part 13.106-1(b)(1) via request for written quotation. The N... It is anticipated that this sole source acquisition will be processed in accordance with simplified acquisition procedures as stated in FAR Part 13.106-1(b)(1) via request for written quotation. The North American Industry Classification System code is 813920 and the business size standard is $16.5M. There is no solicitation at this time. When the solicitation is issued, it is anticipated that only one (1) award will be made and awarded as a firm fixed price type Contract. The Period of Performance is estimated to be 24 months (12 months base period and 12 months option year 1 period) from the effective date stated in the award. 2.0 BACKGROUND The Surveillance, Epidemiology, and End Results (SEER) Program is one of the premier cancer surveillance programs in the world currently composed of population-based cancer registries covering nearly half of the total US population. The information collected on every cancer patient in SEER coverage areas includes demographics, a description of the cancer, treatment, and patient follow-up including cause of death for deceased patients. Periodic reports on various aspects of the cancer burden on the population including incidence, survival, treatment, and mortality using the SEER database are made available to the general research community and the public and are routinely cited in the medical literature and the media. Cancer registrars are data information specialists who capture the complete history, diagnosis, treatment, and health status for every cancer patient in the U.S. The data provide essential information to researchers, healthcare providers, and public health officials to better monitor and advance cancer treatments, conduct research, and improve cancer prevention and screening programs. Registrars work closely with physicians, administrators, researchers, and healthcare planners to provide support for cancer program development, ensure compliance of reporting standards, and serve as a valuable resource for cancer information with the goal of preventing and controlling cancer. 2.0.1 SEER Advanced Topics for Registry Professionals Workshop support The NCI SEER’s commitment to quality data requires a commitment to cancer registrar education and training. One of the SEER program goals is to provide training materials and resources to the cancer registry community. Education needs include education for new registrars to increase the cancer registry workforce, continuing education for experienced registrars, and education on emerging or changing concepts. 2.0.2 New Data Item Feasibility Study Numerous data items are collected and reported to NCI SEER for every cancer case diagnosed in SEER geographic areas. Requests for new data items are frequent. NCI SEER must evaluate the impact of proposed new data items before they are implemented to ensure that the data are available for collection and to assess the burden on the data collection infrastructure. 2.0.3 SEER Training Website The SEER Training Website (STW) is an online training and information platform with content intended to provide web-based training modules for cancer registration and surveillance (https://training.seer.cancer.gov/). The target end user of this site is broadly defined as cancer registrar students and practitioners, allied health students and practitioners, and cancer epidemiology and cancer biology students. This purpose is distinct from that of SEER*Educate, which provides hands-on exercises in a question/answer format focused on basic and advanced training of cancer registrars and offers continuing education credits. In contrast, the SEER Training Website is a reference resource organized into didactic modules in two major categories: 1) Cancer Registration and Surveillance Modules (CRSM) and 2) Site-Specific Modules (SSM). As the recent updates are the first in over ten years, most of the content was out of date and in need of extensive revisions. The site provides support to improve quality of data captured by the SEER program through education, fulfilling a critical element of the Data Analysis, Quality, and Interpretation Branch (DQAIB) within the Surveillance Research Program (SRP). 2.0.4 Cancer PathCHART The Cancer Pathology Coding Histology And Registration Terminology (Cancer PathCHART) initiative is aimed at having subspecialty matter expert (SME) pathologists, certified cancer registrars, and epidemiologists review tumor site-histology combinations and associated histology terminology and coding. Through this project the Site-Type Validation List, the Impossible Combinations List, and other cancer registration resources will be vetted by SMEs and updated. The updated information will be used to inform edits and will be provided to cancer registration software vendors for implementation. A companion webtool permits searches of this validated information. This initiative is aimed at improving data quality captured through cancer registration. 2.1 OBJECTIVE The purposes of this contract are to provide support to the NCI by: Providing support for the SEER Advanced Topics for Registry Professionals workshops; Conducting the feasibility study of proposed new data items; Updating and enhancing the SEER Training Website’s (STW’s) Cancer Registration and Surveillance Modules (CRSMs) and obtaining feedback from Certified Oncology Data Specialists (ODS-C) regarding the modified STW content via virtual focus groups. Review of existing modules and suggest revisions to keep them up to date for Option Period 1 (2026); and Conducting virtual focus groups of ODS trainees and ODS-Cs about Cancer PathCHART standards, the CPC*Search webtool, and education about the standards and webtool. 3.0 SCOPE 3.0.1 The SEER Program requires support for the SEER Advanced Topics for Registry Professionals Workshop. SEER Advanced Topics for Registry Professionals Workshop will be a multi-day workshop that will expand registrars’ knowledge of several important initiatives such as primary site classification, anatomy, multiple primary determination, histology coding rules, new data items, and advanced pathology concepts. Participants will complete specifically assigned cases in SEER*Educate before the workshops. In-depth coding and abstracting training will be based on participants’ coding of the assigned cases. 3.0.2 The SEER Program requires feasibility studies of proposed new data items including registrar feedback on proposed coding instructions, ease of finding information in medical records, and time required to complete the proposed data items. The goals of the feasibility study are to ensure the coding instructions are complete/clear, data are available, are of sufficient quality, and that collection does not impose an excessive burden on the data collection infrastructure. 3.0.3 The SEER Program requires support to revise SEER Training Website’s Cancer Registration and Surveillance Modules (CRSMs). Additionally, Program needs to receive feedback from certified cancer registrars in the registry community regarding the modified STW content through virtual focus groups. Program also requires support to review existing modules and suggest revisions to bring them up to date. 3.0.4 The SEER Program requires support to conduct cancer registrar virtual focus groups to provide feedback on the search functionality and future tool needs for Cancer PathCHART. If contract time and funding permit, program also requires support to conduct cancer registrar virtual focus groups to provide feedback on education and implementation of Cancer PathCHART. 4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS BASE PERIOD THE CONTRACTOR SHALL PERFORM THE FOLLOWING TASKS: 4.1 2025 SEER Advanced Topics for Registry Professionals Workshop 4.1.1 Organize and provide virtual meeting rooms for the workshop on the dates selected and agreed upon by both NCRA and NCI SEER program office. Coordinate services with virtual conference platform, set up of registration services, communication support and audio visual and production services. 4.1.2 Post activities related to the 2025 SEER Advanced Topics for Registry Professionals Workshop on the NCRA website and provide updates on the workshop through e-mail blasts. 4.1.3 Perform the following registration functions: Create a registration website/webpage, Complete data entry of registrants, Monitor and manage registration capacity, Manage workshop registration waitlist, if applicable, Communicate with waitlist registrants as seats open, if applicable. 4.1.4 Create virtual platform and distribute link to participants. 4.1.5 Organize and provide audiovisual support, recording, and online question/answer capability for virtual presenters and participants. Prepare recorded sessions and prepare and deliver recorded sessions for continued viewing on NCRA Center for Cancer Registry Education (CCRE). 4.1.6 Organize training for presenters using virtual platform and facilitate either pre-recording of presentations or live delivery of presentation. 4.1.7 Direct online and day-of support for between 2 to 3 days. 4.1.8 Post and maintain for continued viewing the recorded presentations to the NCRA website SEER page on the CCRE (www.CancerRegistryEducation.org/SEER). 4.1.9 Create summary of activities for the 2025 virtual workshop to include record of attendance, presentations, participant feedback, and detailed report of questions and answers posted during live workshop and afterwards. 4.2 New Data Item Feasibility Study- 2025 4.2.1 Conduct new data item feasibility study using a statistically valid sample of cancer registrars made available to include up to a maximum of four (4) virtual focus groups or a combination of virtual focus groups and written assessment(s). a) Work with Government to select cancer registrars to test specific data items; b) Recruit registrars to be part of Field Testing and put together up to a maximum of four virtual focus groups or a combination of virtual focus groups and written assessment(s); c) Provide administrative support to the Field Testing group during virtual focus group meetings and the data from any written assessment(s). 4.3 SEER Training Website - 2025 4.3.1. Organize and conduct a minimum of two virtual focus groups composed of hospital-based cancer registrars including, but not limited to, the following: a) Hold at least two virtual focus groups for revised site-specific modules. Modules to be selected by the Government; b) Provide general summary feedback for the site format and content; c) Provide separate detailed summaries for each revised module. 4.4 Cancer PathCHART 4.4.1. Organize and conduct a minimum of one, maximum of two, virtual focus groups to evaluate the following: a) CPC*Search and future tool needs; and b) Provide feedback for the site format, content, and functionality. OPTION PERIOD 1 IF THE GOVERNMENT EXERCISES THE OPTION, THE CONTRACTOR SHALL PERFORM THE FOLLOWING TASKS: 4.4 2026 SEER Advanced Topics for Registry Professionals Workshop 4.4.1 Organize and provide virtual meeting rooms for the workshop on the dates selected and agreed upon by both NCRA and NCI SEER program office. Coordinate services with virtual conference platform, set up of registration services, communication support and audio visual and production services. 4.4.2 Post activities related to the 2026 SEER Advanced Topics for Registry Professionals Workshop on the NCRA website and provide updates on the workshop through e-mail blasts. Perform the following registration functions: Create a registration website/webpage, Complete data entry of registrants, Monitor and manage registration capacity, Manage workshop registration waitlist, if applicable, Communicate with waitlist registrants as seats open, if applicable. 4.4.4 Create virtual platform and distribute link to participants. 4.4.5 Organize and provide audiovisual support, recording, and online question/answer capability for virtual presenters and participants. Prepare recorded sessions and prepare and deliver recorded sessions for continued viewing on NCRA Center for Cancer Registry Education (CCRE). 4.4.6 Organize training for presenters using virtual platform and facilitate either pre-recording of presentations or live delivery of presentation. 4.4.7 Direct online and day-of support for between 2 to 3 days. 4.4.8 Post and maintain for continued viewing the recorded presentations to the NCRA website SEER page on the CCRE (www.CancerRegistryEducation.org/SEER). 4.4.9 Create summary of activities for the 2026 virtual workshop. Include record of attendance, presentations, participant feedback, and detailed report of questions and answers posted during live workshop and afterwards. 4.5 New Data Item Feasibility Study 2026 4.5.1 Conduct new data item feasibility study using a statistically valid sample of cancer registrars made available for a maximum of four (4) virtual focus groups or a combination of virtual focus groups via WebEx or Zoom and written assessment(s). a) Work with Government to select cancer registrars to test specific data items b) Recruit registrars to be part of Field Testing and put together a maximum of four (4) virtual focus groups or a combination of virtual focus groups and written assessment(s) c) Provide administrative support to the Field Testing group during focus group meetings and the data from any written assessment(s). 4.6 SEER Training Website 2026 Identify one (1) to two (2) fully credentialed cancer registrar experts who have experience in revising STW Cancer Registration and Surveillance Modules (CRSM) modules 4.6.1 Provide management oversight of the contract including, but not limited to, ensuring that the cancer registrars shall: a) Attend monthly to bimonthly one-hour meetings (or as scheduled by NCI) with NCI Program staff via WebEx or Zoom. b) Review the content of the STW modules and identify needed updates related to the migration from ICD-O-3 to ICD-O-4. Provide written list of needed updates for each module. c) Review new ICD-O-4 module created by program and provide written feedback to program. 4.7 Cancer PathCHART 4.7.1. Organize and conduct a minimum of one, maximum of two, virtual focus groups to evaluate: a) Cancer PathCHART education and implementation 5.0 TYPE OF ORDER This is a firm fixed price purchase order. 6.0 ANTICIPATED PERIOD OF PERFORMANCE Base: 04/01/2025 – 03/31/2026 Option 1: 04/01/2026 – 03/31/2027 The period of performance is anticipated to be 24 months ( 12 months base period and twelve months option year 1 period) from the effective date stated in the award. 7.0 PLACE OF PERFORMANCE Services shall be performed at the contractor’s facilities. 8.0 SOLE SOURCE JUSTIFICATION The tasks outlined in the Statement of Work require that the contractor have access to and interaction with a statistically valid sample of credentialed Cancer Registrars. Chartered in 1974, the National Cancer Registrars Association (NCRA) is a non-profit organization that represents more than 6,500 cancer registry professionals and Certified Oncology Data Specialists (ODS-C®). Its mission is to serve as the premier education, credentialing, and advocacy resource for cancer data professionals. NCRA is the only national membership organization for cancer registrars and cancer data professionals. NCRA is the only cancer registrar credentialing organization. There is no other organization that can effectively engage over 200 cancer registrars or obtain feedback from hospital-based cancer registrars. In addition, NCRA is the host of the NCRA Annual Education Conference. If a contract award was made to any other vendor, there would be unacceptable delays and cost increases in fulfilling the requirements. NCRA is one of the collaborating organizations participating in the Cancer PathCHART initiative. Their members have spearheaded the Cancer PathCHART Registrar Education Group responsible for registrar education about the initiative and CPC*Search. NCRA is the only organization with experience with the initiative and access to members impacted by these new standards, required for participation in the virtual focus group(s). 9.0 SUBMISSION INSTRUCTIONS This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow the NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 5:00 PM ET, December 13, 2024. All responses and questions must be in writing and emailed to James (Jim) French, Contract Specialist at jim.french@nih.gov and to Randy Cook, Contracting Officer at randy.cook@nih.gov. Reference 75N91024Q00004 on all correspondence. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) through SAM.gov.