Inactive

Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Bethesda, MD 20892 Des... Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Bethesda, MD 20892 Description: National Cancer Institute (NCI) Division of Cancer Control and Population Sciences (DCCPS), Surveillance Research Program (SRP), plans to procure on a sole source basis support services for the Surveillance, Epidemiology, and End Results (SEER) Training Website; feasibility testing of proposed new data items including cancer registrar feedback; and support for the SEER Advanced Topics for Registry Professionals Workshops. This acquisition will be processed in accordance with simplified acquisition procedures as stated in FAR Part 13.106-1(b)(1) via request for written quotation. The North American Industry Classification System code is 813920 “Professional Organizations” and the business size standard is $23.5M. Only one (1) award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract. The Period of Performance is estimated to be a base period of eight (8) months plus one twelve (12) month option period from the effective date stated in the award. The DCCPS both generates new knowledge and seeks to ensure that the products of cancer control research are effectively applied in all segments of the population. Through innovative research initiatives, leadership, and the synthesis of knowledge and its dissemination, we are building this program to be the nation's model for cancer control science. The SRP provides national leadership in the science of cancer surveillance as well as analytical tools and methodological expertise in collecting, analyzing, interpreting, and disseminating reliable population-based cancer statistics. This surveillance infrastructure benefits the public, policymakers, and scientists in understanding changes in cancer incidence and outcomes in all segments of the US population over time. 2.0 BACKGROUND The Surveillance, Epidemiology, and End Results (SEER) Program is one of the premier cancer surveillance programs in the world currently composed of population-based cancer registries covering nearly half of the total US population. The information collected on every cancer patient in SEER coverage areas includes demographics, a description of the cancer, treatment, and patient follow-up including cause of death for deceased patients. Periodic reports on various aspects of the cancer burden on the population including incidence, survival, treatment, and mortality using the SEER database are made available to the general research community and the public and are routinely cited in the medical literature and the media. Cancer registrars are data information specialists who capture the complete history, diagnosis, treatment, and health status for every cancer patient in the U.S. The data provide essential information to researchers, healthcare providers, and public health officials to better monitor and advance cancer treatments, conduct research, and improve cancer prevention and screening programs. Registrars work closely with physicians, administrators, researchers, and healthcare planners to provide support for cancer program development, ensure compliance of reporting standards, and serve as a valuable resource for cancer information with the goal of preventing and controlling cancer. 2.0.1 SEER Advanced Topics for Registry Professionals Workshop support The SEER commitment to quality data requires a commitment to cancer registrar education and training. One of the SEER program goals is to provide training materials and resources to the cancer registry community. Education needs include education for new registrars to increase the cancer registry workforce, continuing education for experienced registrars, and education on emerging or changing concepts. 2.0.2 New Data Item Feasibility Study Numerous data items are collected and reported to NCI SEER for every cancer case diagnosed in SEER geographic areas. Requests for new data items are frequent. NCI SEER must evaluate the impact of proposed new data items before they are implemented to ensure that the data are available for collection and to assess the burden on the data collection infrastructure. 2.0.3 SEER Training Website The SEER Training Website (STW) is an online training and information platform with content intended to provide web-based training modules for cancer registration and surveillance (https://training.seer.cancer.gov/). The target end user of this site is broadly defined as cancer registrar students and practitioners, allied health students and practitioners, and cancer epidemiology and cancer biology students. This purpose is distinct from that of SEER*Educate, which provides hands-on exercises in a question/answer format focused on basic and advanced training of cancer registrars and offers continuing education credits. In contrast, the SEER Training Website is a reference resource organized into didactic modules in two major categories: 1) Cancer Registration and Surveillance Modules (CRSM) and 2) Site-Specific Modules (SSM). As the recent updates are the first in over ten years, most of the content was out of date and in need of extensive revisions. The site provides support to improve quality of data captured by the SEER program through education, fulfilling a critical element of the Data Analysis, Quality, and Interpretation Branch (DQAIB) within the Surveillance Research Program (SRP). 2.1 OBJECTIVE The purposes of this contract are to provide support to the NCI by: 1. Providing support for the 2023 and 2024 SEER Advanced Topics for Registry Professionals workshop; 2. Conducting the 2023 and 2024 feasibility study of proposed new data items; and 3. Updating and enhancing the SEER Training Website’s (STW’s) Cancer Registration and Surveillance Modules (CRSMs) and obtaining feedback from Certified Tumor Registrars (CTR) regarding the modified STW content via virtual focus groups. Review of existing modules and suggest revisions to keep them up to date for Option Period 1 . 3.0 SCOPE 3.0.1 Program requires support for the 2023 and 2024 SEER Advanced Topics for Registry Professionals Workshop. SEER Advanced Topics for Registry Professionals Workshop will be a multi-day workshop that will expand registrars’ knowledge of several important initiatives such as primary site classification, anatomy, histology coding rules, new data items, and advanced pathology concepts. Participants will complete specifically assigned cases in SEER*Educate before the workshops. In-depth coding and abstracting training will be based on participants’ coding of the assigned cases. 3.0.2 Program requires feasibility studies of proposed new data items including registrar feedback on proposed coding instructions, ease of finding information in medical records, and time required to complete the proposed data items. The goals of the feasibility study are to ensure the coding instructions are complete/clear, data are available, are of sufficient quality, and that collection does not impose an excessive burden on the data collection infrastructure. 3.0.3 Program requires support to revise SEER Training Website’s Cancer Registration and Surveillance Modules (CRSMs). Additionally, Program needs to receive feedback from certified cancer registrars in the registry community regarding the modified STW content through virtual focus groups. Program also requires support to review existing modules and suggest revisions to bring them up to date. 4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS BASE PERIOD THE CONTRACTOR SHALL PERFORM THE FOLLOWING TASKS: 4.1 2023 SEER Advanced Topics for Registry Professionals Workshop 4.1.1 Organize and provide virtual meeting rooms for the workshop on the dates selected and agreed upon by both NCRA and NCI SEER program office. Coordinate services with virtual conference platform, set up of registration services, communication support and audio visual and production services. 4.1.2 Post activities related to the 2023 SEER Advanced Topics for Registry Professionals Workshop on the NCRA website and provide updates on the workshop through e-mail blasts. 4.1.3 Perform the following registration functions: a) Create a registration website/webpage, b) Complete data entry of registrants, c) Monitor and manage registration capacity, d) Manage workshop registration waitlist, if applicable, e) Communicate with waitlist registrants as seats open, if applicable. 4.1.4 Create virtual platform and distribute link to participants. 4.1.5 Organize and provide audiovisual support, recording, and online question/answer capability for virtual presenters and participants. Prepare recorded sessions and prepare and deliver recorded sessions for continued viewing on NCRA Center for Cancer Registry Education (CCRE). 4.1.6 Organize training for presenters using virtual platform and facilitate either pre-recording of presentations or live delivery of presentation. 4.1.7 Direct online and day of support for between 2 to 3 days. 4.1.8 Post and maintain for continued viewing the recorded presentations to the NCRA website SEER page on the CCRE (www.CancerRegistryEducation.org/SEER). 4.1.9 Create summary of activities for the 2023 virtual workshop. Include record of attendance, presentations, participant feedback, and detailed report of questions and answers posted during live workshop and afterwards. 4.2 New Data Item Feasibility Study - 2023 4.2.1 Conduct new data item feasibility study using specially selected cases made available to registrars via web. Announce study to membership. a) Case collection. b) Select study cases to test specific data items. c) Announce study to membership. d) Assist with assembling registrar panel to test cases and determine preferred answers. 4.3 SEER Training Website - 2023 4.3.1 Identify two (2) fully credentialed cancer registrar experts who have experience in revising STW Cancer Registration and Surveillance Modules (CRSM) modules. 4.3.2 Provide management oversight of the contract including, but not limited to, ensuring the two cancer registrars: a) Attend monthly to bimonthly one-hour meetings (or as scheduled by NCI) with NCI Program staff via WebEx or Zoom. b) Review the content of the CRSMs listed below of varying lengths and degree of detail. It is expected that the minimum amount of time to review a CRSM will be two hours, and the maximum time will be six hours. i. Cancer Registry Operations & Procedures ii. Coding Tumor Morphology c) Review and discuss module outline prepared by NCI Program staff with major suggested content changes for the assigned CRSM at one of the meetings noted in 4.3.2.a above. d) Based on feedback from NCI Program, submit three drafts and a final version of the assigned CRSM to NCI Program in the form of Microsoft Word documents: i. First draft ii. Second draft showing revised content, incorporating feedback from the NCI team and another cancer registrar working on the project. iii. Third draft incorporating feedback from roundtable virtual focus group participants, referenced in 4.3.3 iv. Final draft with source references e) Review and provide written feedback and edits for first draft of revised content of the assigned CRSM drafted by the other cancer registrar working on the project in the form of a Word document with tracked changes f) Review module posted on a beta STW site for any content and/or formatting changes that need to be made by STW site administrators g) Respond by email to questions from NCI Program staff and STW website administrators about final draft of assigned CRSM 4.3.3. Organize and conduct a maximum of five virtual focus groups including, but not limited to, the following: a) Hold one focus group for each of the revised modules (n=2) b) Hold one focus group for a revised site-specific module c) Provide general summary feedback for the site format and content d) Provide separate focus groups detailed summaries for each revised module OPTION PERIOD 1 THE CONTRACTOR SHALL PERFORM THE FOLLOWING TASKS: 4.4 2024 SEER Advanced Topics for Registry Professionals Workshop 4.4.1 Organize and provide virtual meeting rooms for the workshop on the dates selected and agreed upon by both NCRA and NCI SEER program office. Coordinate services with virtual conference platform, set up of registration services, communication support and audio visual and production services. 4.4.2 Post activities related to the 2024 SEER Advanced Topics for Registry Professionals Workshop on the NCRA website and provide updates on the workshop through e-mail blasts. 4.4.3 Perform the following registration functions: a) Create a registration website/webpage, b) Complete data entry of registrants, c) Monitor and manage registration capacity, d) Manage workshop registration waitlist, if applicable, e) Communicate with waitlist registrants as seats open, if applicable. 4.4.4 Create virtual platform and distribute link to participants. 4.4.5 Organize and provide audiovisual support, recording, and online question/answer capability for virtual presenters and participants. Prepare recorded sessions and prepare and deliver recorded sessions for continued viewing on NCRA Center for Cancer Registry Education (CCRE). 4.4.6 Organize training for presenters using virtual platform and facilitate either pre-recording of presentations or live delivery of presentation. 4.4.7 Direct online and day of support for between 2 to 3 days. 4.4.8 Post and maintain for continued viewing the recorded presentations to the NCRA website SEER page on the CCRE (www.CancerRegistryEducation.org/SEER). 4.4.9 Create summary of activities for the 2024 virtual workshop. Include record of attendance, presentations, participant feedback, and detailed report of questions and answers posted during live workshop and afterwards. 4.5 New Data Item Feasibility Study 2024 4.5.1 Conduct new data item feasibility study using specially selected cases made available to registrars via web. Announce study to membership. a) Case collection. b) Select study cases to test specific data items. c) Announce study to membership. d) Assist with assembling registrar panel to test cases and determine preferred answers. 4.6 SEER Training Website 2024 4.6.1 Identify one (1) to two (2) fully credentialed cancer registrar experts who have experience in revising SEER Training Website (STW) Cancer Registration and Surveillance Modules (CRSM). 4.6.2 Provide management oversight of the contract including, but not limited to, ensuring the cancer registrars: a) Attend monthly to bimonthly one-hour meetings (or as scheduled by NCI) with NCI Program staff via WebEx or Zoom. b) Review the content of the CRSMs listed below of varying lengths and degree of detail. It is expected that the minimum amount of time to review a CRSM will be two hours, and the maximum time will be six hours. i. Casefinding ii. ICD-10-New iii. Diagnostic Tests iv. ICD-O Primary Site v. Summary Stage 2018 vi. Cancer Treatment vii. Cancer Patient Follow-Up viii. Extent of Disease 2018 ix. Abstracting a Cancer Case c) Compare content of CRSM to most current information available. Suggest updates to bring module up to date. Discuss proposed updates with NCI Program staff. d) Additionally, the content of all or some of the SSMs could be reviewed if review of the above modules takes less time than anticipated. 5.0 TYPE OF ORDER This is a firm fixed price purchase order. 6.0 PERIOD OF PERFORMANCE The period of performance shall be for one base period of 8 months, plus one twelve-month option period. 7.0 PLACE OF PERFORMANCE Services shall be performed at the contractor’s facilities. 8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE Pursuant to FAR clause 52.213-4 “Terms and Conditions –Simplified Acquisitions (Other than Commercial Products and Commercial Services), all work described in the SOW to be delivered under this purchase order is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Contracting Officer’s Representative (COR), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor. Sole Source Justification The tasks outlined in the Contract Requirements require that the contractor have access to and interaction with a statistically valid sample of credentialed Cancer Tumor Registrars. Chartered in 1974, the National Cancer Registrars Association (NCRA) is a non-profit organization that represents more than 6,500 cancer registry professionals and Certified Tumor Registrars (CTR®). Its mission is to serve as the premier education, credentialing, and advocacy resource for cancer data professionals. NCRA is the only national membership organization for cancer registrars and cancer data professionals. NCRA is the only cancer registrar credentialing organization. There is no other organization that can effectively engage over 200 cancer registrars or obtain feedback from hospital-based cancer registrars. In addition, NCRA is the host of the NCRA Annual Education Conference that provides education and training to cancer registry professionals. If a contract award was made to any other vendor, there would be unacceptable delays and cost increases in fulfilling the requirements. This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow the NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 4:00 PM ET, April 10, 2023. All responses and questions must be in writing and emailed to Angela Moore, Contracting Officer via electronic mail at Angela.Moore2@nih.gov. Reference ID 75N91023Q00059 on all correspondence. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) through SAM.gov.