Inactive

SOURCES SOUGHT NOTICE: Service Contract for two (2) government-owned Peggy Sue capillary-based immunoassay instruments: Serial Numbers SW0108 and SW1572 Notice Number: 75N91021R00054 Issued By: Nation... SOURCES SOUGHT NOTICE: Service Contract for two (2) government-owned Peggy Sue capillary-based immunoassay instruments: Serial Numbers SW0108 and SW1572 Notice Number: 75N91021R00054 Issued By: National Cancer Institute (NCI), Office of Acquisitions (OA) http://www.nci.nih.gov or http://rcb.cancer.gov/rcb-internet/ Key Dates: Capability Statement Due Date: August 3, 2021 by 12:00PM EST This Small Business Sources Sought Notice (SBSS) is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the National Cancer Institute (NCI). The purpose of this Sources Sought Notice is to identify qualified Small Business concerns including 8(a), HUBZone or Service-Disabled Veteran-owned businesses that are interested in and capable of performing the work described herein. The NCI does not intend to award a contract on the basis of responses received nor otherwise pay for the preparation of any information submitted. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This requirement is assigned North American Industry Classification System (NAICS) code 811219 with a size standard of $22 million. As a result of this Sources Sought Notice, the NCI may issue a Request for Quotation (RFQ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against NCI shall arise as a result of a response to this Sources Sought Notice or the NCI’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement. SCOPE The Contractor shall provide all labor, material and equipment necessary to maintain two (2) government-owned Peggy Sue capillary-based immunoassay instruments, Serial Numbers SW-0108 (NIH property#01963192) and SW-1572 (NIH property# 02115376), located in Bldg 37 Room 1016B. These instruments are used to run high throughput, automated capillary based western blot experiments provided as protein analysis service to NCI investigators. All maintenance service shall be performed on-site in accordance with the manufacturer’s standard commercial maintenance practices or repaired at the contractor’s headquarters with all parts and labor included. Field engineers shall have a minimum of three (3) years factory training and experience servicing ProteinSimple capillary based instrumentation. Software updates and support (both technical and software) shall be provided to the government at no additional cost. All service requests will receive preferential consideration over service requests from other customers that are not under existing warranty or service contract with the vendor. Service will be provided in a timely manner with acknowledgement of service request within two (2) hours and will make every commercially feasible effort to have a field service engineer repair the instrument within three (3) business days after a service request is made. TYPE OF ORDER This will be issued as a Severable Firm Fixed-Price Purchase Order. SPECIAL ORDER REQUIREMENTS REPAIR SERVICE On-site, repair service visits shall be provided during the term of this contract at no additional cost to the government. The Services should be available during the hours of 9am and 5pm within the time zone where the instrument resides, Monday through Friday, excluding holidays. A list of standard holidays will be provided to Customer upon request. Customer may contact the contractor via telephone during the hours of operation to report any product malfunction. The contractor shall acknowledge receipt of a service request within two (2) hours. If the service request cannot be resolved over the telephone, the contractor shall dispatch its field engineer. Upon receipt of notice that any part of the equipment is malfunctioning the Contractor shall dispatch a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the said equipment to normal operating condition. The contractor shall make every commercially reasonable effort to have its field engineer arrive at the customer location within three (3) business days after the field engineer is dispatched. All service requests from customer shall receive preferential consideration over service requests from other customers that are not under existing warranty or service contract. Contract covers the instrument in its entirety, unless specifically excluded in this contract. The contractor shall provide unlimited technical support and trouble-shooting for the instrument, reagents and applications during normal working hours, except Federal holidays. PREVENTIVE MAINTENANCE The Contractor shall perform one planned preventive maintenance during the contract period of one year. Technically qualified factory-trained personnel shall perform service which shall consist of a thorough cleaning, calibration, adjusting, inspection and testing of all equipment in accordance with the manufacturer’s latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance. EMERGENCY SERVICE On-site, emergency repair service visits shall be provided during the term of this contract at no additional cost to the government. Emergency service shall be provided during normal working hours, Monday through Friday 8:00AM - 5:00PM excluding Federal Holidays. Upon receipt of notice that any part of the equipment is malfunctioning, the Contractor shall provide a one (1) hour initial response via email or phone call and dispatch a qualified factory-trained service representative within four (4) hours to inspect the malfunctioning equipment and perform all necessary repairs and adjustments to restore the said equipment to normal operating condition. Emergency service calls shall not serve as a substitute for planned preventative maintenance. The contractor shall be responsible for all labor and travel. REPLACEMENT PARTS The Contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumables. Parts shall be new remanufactured to original equipment specifications. Parts shall be delivered the earliest next day. SOFTWARE UPDATES/ SERVICE The Contractor shall provide software service and updates in accordance with the manufacturer’s latest established procedures including telephone access to technical support for use of software and trouble-shooting of the operating systems at no additional cost to the Government. The contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Defective software shall be replaced at no additional cost to the government. WARRANTY AND DISCLAIMER The contractor shall warrant that the replacement parts will be free from defects in materials and workmanship during a period equal to the greater of (i) ninety (90) days after the date of the installation or (ii) the remaining term of this agreement. For breach of the foregoing warranty, the contractor shall at its option and expense and as the customer’s exclusive remedy repair or replace the defective replacement parts during the warranty period. SERVICE EXCLUSIONS The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract. PERSONNEL QUALIFICATIONS Technically qualified factory-trained personnel shall perform service to Peggy Sue capillary-based immunoassay instruments, Serial Numbers SW-0108 and SW-1572 located in Bldg 37 Room 1016B, as covered by this contract. All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment covered by this contract. TERM AND TERMINATION The term of this agreement will begin on the effective date and continue for twelve (12) months from the effective date with option for an additional two years. Either party may terminate this agreement effective immediately should the other party commit a material breach of this agreement and fails to cure such breach within thirty (30) days after receiving written notice thereof. Should the contractor terminate this agreement as a result of customer’s material breach, the contractor will not be obligated to refund any portion of the fees paid for the services. Customer may terminate this agreement by providing to the contractor thirty (30) days prior written notice if customer trades in the product to purchase another system from the contractor and the contractor will provide a prorated refund of the fees paid for the services based on the remaining duration of the term of this agreement. PLACE OF PERFORMANCE Onsite services shall be performed at the following location: NIH, NCI, 37 Convent drive Room 1016B Bethesda, MD 20892 PERIOD OF PERFORMANCE The base period of performance shall be for twelve (12) months with two 12-month option periods, as follows: Base Period: September 1, 2021 through August 31, 2022 Option Period One: September 1, 2022 through August 31, 2023 Option Period Two: September 1, 2023 through August 31, 2024 How to Submit a Response: Page Limitations: Interested qualified small business organizations should submit a tailored capability statement for this requirement not to exceed 10 single sided pages including all attachments, resumes, charts, etc. (single spaced, 12-point font minimum) that clearly details the ability to perform the requirements of the notice described above. All proprietary information should be marked as such. Responses should include a minimum of a one page resume of the individuals meeting the requirements, and up to two pages demonstrating experience over the past two years meeting the requirements of this notice. Statements should also include an indication of current small business status; this indication should be clearly marked on the first page of your capability statement (preferable placed under the eligible small business concern’s name and address). Responses will be reviewed only by NIH personnel and will be held in a confidential manner. Organizations shall demonstrate 1.) Technical Approach 2.) Personnel Requirements and Organizational Experience. Due Date: Capability statements are due no later than August 3, 2021 by 12:00PM EST Delivery Point: All information furnished must be in writing and must contain sufficient detail to allow the NCI to determine if it can meet the unique specifications described herein. All questions must be in writing and emailed to David.Romley@nih.gov. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, contractors must have valid registration and certification in the System for Award Management (SAM) at Beta.SAM.gov. No collect calls will be accepted. Please reference number 75N91021R00054 on all correspondence. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a RFQ may be published in beta.SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation(s). Point of Contact: Inquiries concerning this Notice may be direct to: David Romley at David.Romley@nih.gov. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.