BUY INDIAN SET ASIDE - HASKELL IHS RTU, MINI-SPLIT, AND CPU REPLACEMENT
1.0 INTRODUCTION / BACKGROUND The Haskell Indian Health Center was originally constructed in 1977. RTU #6 serves the Patient Waiting Area and has reached "end of life" status. The Server Room mini-spl... 1.0 INTRODUCTION / BACKGROUND The Haskell Indian Health Center was originally constructed in 1977. RTU #6 serves the Patient Waiting Area and has reached "end of life" status. The Server Room mini-split HVAC unit is also at "end of life" status and needs replaced. The CPU for the WebCtrl DDC HVAC controls is in need of replacement and a software upgrade is advised. With this upgrade a one-year service agreement is offered and advised. 2.0 OBJECTIVE The proposal of this project is to replace RTU #6 and the Server Room mini-split HVAC system. There will be an automated damper and thermostat added to the Behavioral Health Office #400. The Direct Digital Control (DDC) system currently installed is to be upgraded and the new RTU #6 needs to be integrated. The DDC CPU will be replaced with a new unit and a software upgrade. DDC deficiencies throughout the clinic will also be addressed as stated in the Scope of Work. DDC monitoring of the Generator ATS and RTU Compressor Staging Logic to insure generator will not shut down due to overload. A one-year Service Agreement with the DDC controls contractor will be in place and offer unlimited training to the Facilities staff. 3.0 SCOPE OF WORK A. The contractor shall be responsible for all aspects of the project as stated here in the Scope of Work. All replacement equipment and labor shall be the responsibility of the contractor. B. The Main Lobby area will be in operational use and work in this area will need to be perform after hours and on weekends. Ceiling removal required for work above ceiling is to be re-installed prior to the next business day because the Health Center building is still in operations during normal business hours. Co-ordination and phasing of work will need to be discussed with IHS COR and Haskell CEO. The Server Room mini-split unit can be installed during normal working hours. The new DDC CPU and software upgrade will need to be installed on a weekend or after hours in order to not disrupt the normal HVAC operations during working hours. If there is a work-around for this, scheduling with the Facility Manager and COR is advised. C. Overview of work to be performed but not limited to. Contractor shall: 1. Remove existing RTU #6, provide and replace RTU with an IHS specified replacement unit. Integrate into WebCtrl to match all existing units. 2. Remove the Server Room mini-split HVAC unit, provide and replace mini-split with unit of same size and with equal efficiency or higher. Condensation drain will be modified and moved by contractor per Haskell Facility recommendation. 3. Provide and install a Thermostat and Damper control system for Room #400, Behavioral Health Office. 4. Provide and install a new CPU for the WebCtrl DDC control system. New unit will be placed in the Server Room. Contractor will work with Haskell IT department in deciding placement, security issues, and timing. 5. Provide and install DDC upgrade and integration per scope of work and attached deficiency lists. 6. Add monitoring capability to Generator ATS and logic to DDC providing RTU compressor staging to ensure Generator capability during power failures. Currently the Generator is overloaded when all RTUs try to start at once. 7. Remove & re-install ceiling as required. 8. Supply a one-year service agreement on the WebCtrl DDC system with unlimited training for Haskell Facility staff. SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 4.0 TASKS / REQUIREMENTS Work items shall be bid on a unit-price basis with estimated quantities and unit of measure. Contractor shall be responsible for all aspects of the project to include ductwork modification, all DDC control sensors, wiring, control modules, and installation. Controls contractor shall be responsible for initial setup and programming of clinic-wide DDC controls so that the system is functioning properly and to the satisfaction of the HIHC Facility Manager and IHS HVAC engineering. Furnish labor and materials to perform all work as required and as follows: 4.1 General and Administrative A. Contractor shall provide a job superintendent to be on site full-time for supervising and scheduling work that is being perform at the health center by the general contractor or their subcontractors. B. Contractor shall provide their own Personal Protective Equipment (PPE), Lockout Tag-out equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment to perform this work. C. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. Location of the dumpster shall be coordinated with the health center Facility Manager. D. Contractor shall clean work areas daily. Keep work area, and public access areas free from accumulations of waste materials. Contractor shall remove trash daily. Construction waste shall be transported in tightly covered containers to minimize spreading of dirt and debris associated with construction. E. Contractor shall isolate HVAC system in area where work is being performed to prevent contamination of duct system. F. Contractor shall maintain a negative air pressure within the work site utilizing HEPA equipped air filtration units. G. Contractor shall seal holes, pipes, conduits, and punctures. H. Upon completion of the work, Contractor shall remove barrier material carefully to minimize the spreading of dirt and debris associated with construction. I. Upon completion of work, Contractor shall vacuum work area with HEPA filtered vacuums, and wet mop area with cleaner/disinfectant. Contractor shall conduct a final clean and leave the work area in a clean, neat, and orderly condition. J. Upon completion of work, Contractor shall restore HVAC system where work was performed, and will work with Facility Manager to insure that the WebCtrl system is up and running clinic-wide. SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 4.1 Temporary Partitions / Barriers A. To protect from dust, cover with plastic all cabinets, desks, & chairs in the work area. B. Use Negative air machine, duct, & HEPA filter in construction areas at all times. C. Construct partitions to isolate construction areas. 4.2 HVAC A. Remove & dispose of RTU and mini-split. B. Salvage & save all grilles and diffusers for reuse. C. NEW RTU will require 14" curb adapter in order to meet IHS height requirements. D. Mini-split drain will be modified and moved by contractor per HIHC specifications. E. Add 120v outdoor receptacle at RTU. SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 4.5. Roofing A. Roofing must be installed by a certified and licensed roofing company that will provide an extended roofing warranty for the area of installation. B. Repair all roofing where cut outs and penetrations were made for the HVAC units and confirm a watertight seal. 4.6. Plumbing A. Tie into existing gas line to new RTU #6. B. Provide & install NEW shut off valves, dirt legs, unions, & all required fittings / accessories for RTU. C. Provide & install new condensate lines for new RTU. D. Provide & install p-traps and extend to nearest roof drain with piping roof supports (including blocking with membrane on bottom of blocking or an equivalent rubber block). 4.7. Electrical A. Installation of new RTU unit shall include all electrical conduits and wiring per NEC code and NEC electrical trade workmanship. Re-use existing wiring for replacement RTU & re-work for connection. Provide new disconnect for replacement RTU if deemed necessary. Contractor shall install only ridged Electrical Metallic Tubing (EMT) electrical conduct for electrical installations. Do not use flexible electrical Metal Clad (MC) cable or electrical Armored cable (AC). 4.8. Direct Digital Controls (DDC) A. The contractor will be responsible for the required DDC installation and integration to a standardized BAS system per this scope of work. Reference Appendix A for additional detailed DDC requirements. B. Furnish and install new matching DDC controls components and modules required to integrate new replacement RTU #6 into the existing Building Automation System (Automated Logic WebCTRL and Automated Logic Main Control Modules). C. Furnish and install the required DDC integration programing for the RTU #6 using the existing Automated Logic WebCTRL BAS system to allow for full access, control, monitoring, trending, setting occupied & unoccupied schedules, alarming and fault error notifications, selection for Auto/Manual/On/Off modes and for troubleshooting. All required flow sensors, actuators, thermostats, etc. required are the responsibility of the contractor. D. Furnish and install the required DDC controls components, DDC logic, and modules to monitor the Generator ATS status and stage the RTU compressors as to ensure the Generator is not overloaded during utility power failure. The Generator does not have sufficient power to start all of the RTU compressors at once or to run all of the RTU compressors at all. Contractor will need to work with HIHC Facility staff, IHS COR, and IHS HVAC engineering to coordinate the staging and decide which RTUs will be ran in "fan-only" mode while under generator power. E. Work with Facility Manager and Facility Technicians to correct all deficiencies through out the facility after the new CPU for DDC is installed and upgraded. See deficiency list in Appendix A. Provide on site training for operation and control of the new WebCtrl DDC system if deemed necessary due to significant changes. SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 5.0 DELIVERABLES 5.1. List of Deliverables by Task Task End Result/Deliverable Schedule/Milestone Pre-Construction Meeting 1 Schedule – Gant Chart or Bar Chart Submitted before Notice to Proceed (NTP) 2 List of On-Site and Key Personnel Provide a list of Contractor’s staff and Sub-Contractor listing. Contractor shall update list when changes occur. 3 Project Specific Safety Plan Prior to mobilization. As required. 4 Schedule of Values Provide at pre-construction meeting. Progress Meetings and Correspondence 5 Daily Progress Reports Daily to COR and CO. 6 Progress Meeting As required. Construction or Services 7 Update Progress Schedule As required. 8 Submittals As required. 9 RFIs As required. Completion of Project 10 Punch List Substantial Completion 11 Final Punch List Final Completion O&M and Training 12 Operations & Maintenance Manuals Substantial Completion 13 Training Schedule after Approval of O&M Manuals As-Built Drawings & Project Records 14 Redline Drawings End of Project Functional Testing of Systems 15 Electrical Meter Testing Provide record of testing of meters. Warranties 16 Warranties Substantial Completion Payments 17 Progress Payments As required. 18 Schedule of Values Attachment to progress payment request. 19 Release of Claims Attachment with Final Payment 5.2. Submittals Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 5-7 business days. Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved. SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 5.3. RFI If the Contractor desires additional explanation or interpretation of this statement of work, the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format. 5.4. Warranty Warranty shall continue for a period of 1-year from the date of final acceptance of the work. 5.5. Transmittals The contractor shall provide 2 hard copies of each deliverable, and one electronic version. 6.0 PROGRESS / COMPLIANCE / INSPECTION The Government requires the following from contractors in order to monitor progress and ensure compliance: 6.1. Inspections Government shall inspect regarding quality assurance and remedies regarding non-conforming work. 6.2. Contractor – Signing In/Out Contractor shall coordinate with the Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking, access to building, and locked areas. 6.3. Life Safety and Infection Control Before any construction or services are to be perform within the facility, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract. Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor. Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project. 7.0 REFERENCES 7.1. Existing As-Builts Coordinate with COR. 7.2. Quality of Workmanship Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH). SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 8.0 SECURITY REQUIREMENTS Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the IHS facility. Contractor shall comply with security requirements including personal identification. Contractor shall be responsible for providing each of their employee with an ID badge. ID badge shall be worn at all times when performing work during the course of this project. 9.0 NOTES Not applicable 10.0 POINT OF CONTACT IHS Oklahoma Area, COR Larry Hutcheson, General Engineer Indian Health Service, Oklahoma City Area Division of Facilities Management Office of Environmental Health & Engineering 701 Market Drive Oklahoma City, OK 73114 Cell: (405) 626-0369 E-mail: larry.hutcheson@ihs.gov IHS – Haskell Health Clinic, FM Jason Schuler, Haskell Health Clinic Facility Manager Haskell Health Clinic 2415 Massachusetts Street Lawrence, KS. 66046 Phone: (785) 843-3750 Cell: (785) 432-2097 Email: Jason.Schuler@ihs.gov 11.0 LOCATION The project is location: Haskell Health Clinic 2415 Massachusetts Street Lawrence, KS. 66046 A. Contractor Work Hours: Coordination and scheduling of work is shall be coordinated with the COR. Work performed shall be planned to minimize the impact to services to the IHS facility by working after-hours and weekends when noted in the scope of work. Normal business hours are Monday through Friday from 7:45 a.m. to 4:30 p.m. After normal business hours are 4:30 p.m. to 10:00 p.m., and weekends are required to be pre-schedule for approval. SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 B. Tobacco Free Campus: IHS facilities are a tobacco free campus. No smoking or vaping is permitted on the campus grounds. 12.0 PERIOD OF PERFORMANCE The period of performance for this scope of work is 90 calendar days after notice to proceed (NTP). SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 Appendix A I. General HVAC Requirements to be Performed: The contractor shall be responsible for furnishing, installation and modification of the HVAC system per the scope of work. A. HVAC General Requirements HVAC work will require the furnishing and installation of below Commercial Grade items: 1. Minimum HVAC system energy efficiency of 12.8 SEER & 17.0 SEER 2. High-Efficiency Package Rooftop Unit with Non-Proprietary Controller 3. Economizer System with Global Enthalpy Control for Free Cooling 4. R-410A Refrigerant with color coded service valves 5. All Ductwork Installation per Mechanical and SMACNA Code Requirements 6. DDC Controls to be Open and Non-Proprietary for Local Facility Access B. Package Rooftop Unit (RTU) General Requirements The Package Rooftop Unit (RTU) shall have the following requirements. The contractor is to provide product submittal for IHS COR review and approval. 1. Package Rooftop Unit (RTU) a. The new RTU’s shall meet standardization for a Lennox Energence Package Rooftop Units to allow the IHS Area Engineering and IHS Facility staff to be able to service locally and hook up non-proprietary intelligent unit controls software for setting operating setpoints, service testing, and troubleshooting. b. Package RTU shall match existing or have greater SEER rating for minimal energy cooling efficiency rating with electric cooling and gas heating. c. Package RTU shall have a compressor to allow for at least a tandem scroll compressor with 2-stage for 50% load shedding capabilities for energy savings. d. Package RTU shall have a direct drive fan blower with a high-efficiency variable speed ECM motor to allow for multi-stage supply air delivery. e. Package Rooftop Units electrical power requirement: 208V/3-Phase/60Hz. f. Furnish and install the Package Rooftop Unit with the following add-on components. Factory Installed Options to be included in the RTU to be furnished 1. Direct Drive Blower Motor: DirectPlus with MSAV (multi-stage air volume 2. BACnet Card 3. Humiditrol for Humidity Level Control 4. Hail Guard 5. Non-Powered Convenience Outlet and Unfused Service Disconnect 6. Economizer System with Single Enthalpy and Barometric Relief 7. Air Proving 8. Dirty Filter Switch 9. Freeze Stat Sensor 10. Return Air Sensor SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 11. Discharge Air Sensor 12. Outdoor Air Sensor 13. Stainless Steel Heat Exchanger 14. Power Exhaust 15. Fresh Air Damper Motorized 16. Smoke Detector – Supply 17. Smoke Detector – Return 18. CO2 Return Duct Sensor 19. Service Valves 20. Drain Pan Overflow Switch 21. MERV 13 High-Efficiency Air Filters C. HVAC Ductwork General Requirements The HVAC ductwork is to have the following minimal requirements. The contractor is to provide submittal for IHS COR review and approval. a. HVAC work shall entail the furnishing and installation of Commercial Grade items. b. Use of commercial ridged metal ducts with commercial industry hangers, and saddle supports. c. Use of minimum 1-1/2” wrap around duct insulation properly sealed. d. Use of commercial flexible ducting to be less than 5 feet. e. All installation to comply with SMACNA's "HVAC Duct Construction Standard" for metal thickness, reinforcing types and intervals, tie-rod applications, and joint types and intervals. D. HVAC Electrical and Smoke Detector General Requirements The HVAC ductwork is to have the following minimal requirements. The contractor is to provide submittal for IHS COR review and approval. a. All power sources are to be properly NEC labeled on each RTU installed, including separate 120 VAC circuits for use during Lock-out/Tag-out and inspection of low voltage origination. b. HVAC roof top unit’s smoke detectors are to be tied-in to the fire alarm system. E. Direct Digital Control (DDC) General Requirements The facility has the following existing Building Automation System (BAS), which is a nonproprietary web-based front end. This existing BAS CPU will be replaced per this scope of work. • Automated Logic WebCTRL Latest Version • Automated Logic WebCTRL Database The BAS server computer is setup with IHS Security Policies and will require prior IHS COR approval before Control contractor is granted access to the BAS server computer. The Control Contractor will not be allowed Remote Access to the BAS server computer. The IHS COR or designated IHS personnel per the IHS COR has to be present to allow access to the BAS server computer and be present during onsite programming work being performed by the Control contractor per the scope of work. One (1) week in advance, submitted to the IHS COR for review and approval, a schedule of work and programming to be performed by the Controls contractor. a. The HVAC DDC sub-contractor shall have knowledge and experience with integrating to the existing Automated Logic BAS system and Automated Logic DDC control modules and components. SECTION F - ATTACHMENT 1 STATEMENT OF WORK 75H71124Q00005 b. DDC and BAS programing uploads and modification are to be performed onsite ONLY with one (1) week prior coordination with IHS COR and Facility Manager due to IHS Security Policies. c. Contractor shall provide user-end training on the BAS integration performed per the scope of work, which shall be recorded on a DVD disc and submitted to the IHS COR for review and approval. d. Contractor shall install hardware and edit software to correct the deficiencies listed below on the final page of Appendix A. F. HVAC System DDC Integration and BAS Programming General Requirements The contractor for the DDC integration and BAS programming of the HVAC System is to use the existing Building Automation System (Automated Logic WebCTRL) and the Automated Logic Main Control Modules at the facility per the scope of work. The DDC integration phasing and BAS programming work to be performed is to be submittal to the IHS COR for review and final approval. New to be DDC integrated with BAS programming 1. One new Rooftop Unit (RTU #6) with additional thermostat, damper, and controller for Room #400, Behavioral Health Office. 2. Deficiency list supplied by HIHC Facility Manager and IHS HVAC Engineering. 1. Package RTU DDC Integration The Package Rooftop Unit (RTU) is to be DDC integrated with the existing Automated Logic DDC main modular control system per the scope of work. a. The DDC module controls are to be placed in a NEMA control box with the control wires properly routed, zip tied together in a bunch and labeled. b. Furnish and install engraved plastic control box tags with the control box name, equipment DDC integrated and the control module being tied to. 1. Package RTU BAS Integration Programming The Package Rooftop Unit (RTU) is to be BAS programmed using the existing Automated Logic BAS system to allow full access control of the Package RTU to be able to control and monitor individual components, trend, schedule, alarm, and troubleshoot with the BAS system. In the DDC integration and programming, allow for the below components to be DDC access and controlled within the BAS to allow adjustment of setpoints, monitoring, trending, alarming, and to set occupied & unoccupied schedules and to select Auto/Manual/On/Off modes. a. The DDC integration of the Package Rooftop Unit shall allow for the IHS Area Engineering and IHS Facility staff to perform local maintenance service, testing, and troubleshooting. b. Allow to adjust set-points, scheduling and select Auto/Manual/On/Off modes. 1. Heating & Cooling stages based on temperature setpoints 2. HumidiDry for Humidity Level Control 3. Change Air Volume Flow on MSAV (multi-stage air volume) on Direct Drive Fan 4. Free Cooling Economizer based on outside temperature and humidity level 5. Change Outdoor Air Damper based on outside temperature and humidity level c. Allow to monitor and alarm 1. Blower Proving Switch 2. Dirty Filter Switch 3. Smoke Detectors for Supply and Return
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