HASKELL IHS MEDICAL LINEN SERVICES
Combined Synopsis/Solicitation RFQ # 246-24-Q-0077 Page 1 of 5 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (F... Combined Synopsis/Solicitation RFQ # 246-24-Q-0077 Page 1 of 5 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246- 24-Q-0095. Submit only written quotes for this RFQ. This solicitation is a 100% SMALL BUSINESS SET ASIDE. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03. The associated NAICS code is 812320. This RFQ contains five (5) Line Items: CLIN DESCRIPTION COST Base 06/01/2024 – 05/31/2025 Option Year 1 06/01/2025 – 05/31/2026 Option Year 2 06/01/2026 – 05/31/2027 Option Year 3 06/01/2027 – 05/31/2028 Option Year 4 06/01/2028 – 05/31/2029 PERIOD OF PERFORMANCE: 06/01/2024 – 05/31/2029 The estimated value of the Blanket Purchase Agreement is $55,000.00 over 5 years Vendor Requirements: SEE ATTACHED SPECIFICATIONS Submit Quotes no later than: 04/29/2024 02:00p.m. CDT to the Following Point of Contact: Mary Ann Yocham, Contract Specialist, via Email: maryann.yocham@ihs.gov. Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows): (a) The Government will award a firm fixed price 5 Year BPA resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with location and Sanitation Process being more important than price. The following factors shall be used to evaluate offers: Best Value (see criteria below) Pricing - Pricing will be evaluated by adding the Base Year and the option years together for a comprehensive price. Location - Vendor shall have the ability to provide twice weekly pickup/drop off at the Haskell Indian Health Center between the hours of 8:00 a.m. – 4:30 p.m. on Tuesdays and Fridays. Past History Performance Combined Synopsis/Solicitation RFQ # 246-24-Q-0077 Page 2 of 5 Sanitation Process - Vendor shall furnish a statement meeting the Accreditation Association for Ambulatory Health Care requirements for hospital laundries. - Vendor shall have the ability to sanitize the laundry in 158- and 176-degree F with an approved laundry detergent as stated by the CDC for Best Practices for Laundering Soiled Linen VENDORS SHALL SUBMIT THE FOLLOWING: COMPLETED PRICE SCHEDULE (TO INCLUDE OUT YEARS) 3 PAST HISTORY REFERENCES SANITATION PROCESS ACCREDITATION ASSOCIATION STATEMENT PROOF OF ABILITY TO PROVIDE TWICE WEEKLY PICKUPS VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED This solicitation will result in a firm fixed price BPA pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive. PROVISIONS: The following FAR provisions apply to this solicitation: FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote). CLAUSES: The following FAR clauses apply to this solicitation: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (Dec 2023) (to include the following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); FAR 52.204-27. Prohibition on a ByteDance Covered Application (Jun 2023); FAR 52.209- 6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021); FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-14, Limitations on Subcontracting (Oct 2022); FAR 52.219-28, Post Award Small Business Program Representation (Sep 2023); FAR 52.222-3, Convict Labor (Jun 2003); FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Nov 2023); FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016); FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); FAR 52.222-50, Combating Trafficking in Persons (Nov 2021); FAR 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020); FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving (Jun 2020); FAR 52.225- 13, Restriction on Certain Foreign Purchases (Feb 2021); FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018); FAR 52.232-36, Payments by Third Party (May 2014); FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014); FAR 52.252-2, Clause Combined Synopsis/Solicitation RFQ # 246-24-Q-0077 Page 3 of 5 Incorporated by Reference (Feb 1998); FAR 52.217-8, Option to Extend Services (Nov 1999); HHSAR 352.204-73, Contractor Personnel Security and Agency Access (Feb 2024); HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015); HHSAR 352.223-70, Safety and Health; HHSAR 352.232-71, Electronic Submission of Payment Requests; HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024); HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024). The above Provisions and Clauses may be obtained via internet at https://www.acquisition.gov/ And https://www.acquisition.gov/hhsar Miscellaneous: NO FAX QUOTATIONS ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (maryann.yocham@ihs.gov) All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, UEI, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote. Combined Synopsis/Solicitation RFQ # 246-24-Q-0077 Page 4 of 5 BASE YEAR ITEM PICK-UP/DROP OFF SCHEDULE QUANTITY PER PICKUP/DROPOFF COST PILLOW COVERS Twice Weekly 75 SHEETS Twice Weekly 75 SMALL HAND TOWELS Twice Weekly 65 LARGE TOWELS Twice Weekly 50 LAUNDRY BAG Twice Weekly 6 WET MOPS (12 OZ) Twice Weekly 5 MICROFIBER MOPS (24 IN) Twice Weekly 5 MICROFIBER TOWELS Twice Weekly 15 3X5 ENTRANCE MATS Once Weekly 4 3X10 ENTRANCE MAT Once Weekly 1 5X10 ENTRANCE MAT Once Weekly 1 6X10 ENTRANCE MAT Once Weekly 1 OPTION YEAR 1 ITEM PICK-UP/DROP OFF SCHEDULE QUANTITY PER PICKUP/DROPOFF COST PILLOW COVERS Twice Weekly 75 SHEETS Twice Weekly 75 SMALL HAND TOWELS Twice Weekly 65 LARGE TOWELS Twice Weekly 50 LAUNDRY BAG Twice Weekly 6 WET MOPS (12 OZ) Twice Weekly 5 MICROFIBER MOPS (24 IN) Twice Weekly 5 MICROFIBER TOWELS Twice Weekly 15 3X5 ENTRANCE MATS Once Weekly 4 3X10 ENTRANCE MAT Once Weekly 1 5X10 ENTRANCE MAT Once Weekly 1 6X10 ENTRANCE MAT Once Weekly 1 OPTION YEAR 2 ITEM PICK-UP/DROP OFF SCHEDULE QUANTITY PER PICKUP/DROPOFF COST PILLOW COVERS Twice Weekly 75 SHEETS Twice Weekly 75 SMALL HAND TOWELS Twice Weekly 65 LARGE TOWELS Twice Weekly 50 LAUNDRY BAG Twice Weekly 6 WET MOPS (12 OZ) Twice Weekly 5 MICROFIBER MOPS (24 IN) Twice Weekly 5 MICROFIBER TOWELS Twice Weekly 15 3X5 ENTRANCE MATS Once Weekly 4 3X10 ENTRANCE MAT Once Weekly 1 5X10 ENTRANCE MAT Once Weekly 1 6X10 ENTRANCE MAT Once Weekly 1 Combined Synopsis/Solicitation RFQ # 246-24-Q-0077 Page 5 of 5 OPTION YEAR 3 ITEM PICK-UP/DROP OFF SCHEDULE QUANTITY PER PICKUP/DROPOFF COST PILLOW COVERS Twice Weekly 75 SHEETS Twice Weekly 75 SMALL HAND TOWELS Twice Weekly 65 LARGE TOWELS Twice Weekly 50 LAUNDRY BAG Twice Weekly 6 WET MOPS (12 OZ) Twice Weekly 5 MICROFIBER MOPS (24 IN) Twice Weekly 5 MICROFIBER TOWELS Twice Weekly 15 3X5 ENTRANCE MATS Once Weekly 4 3X10 ENTRANCE MAT Once Weekly 1 5X10 ENTRANCE MAT Once Weekly 1 6X10 ENTRANCE MAT Once Weekly 1 OPTION YEAR 4 ITEM PICK-UP/DROP OFF SCHEDULE QUANTITY PER PICKUP/DROPOFF COST PILLOW COVERS Twice Weekly 75 SHEETS Twice Weekly 75 SMALL HAND TOWELS Twice Weekly 65 LARGE TOWELS Twice Weekly 50 LAUNDRY BAG Twice Weekly 6 WET MOPS (12 OZ) Twice Weekly 5 MICROFIBER MOPS (24 IN) Twice Weekly 5 MICROFIBER TOWELS Twice Weekly 15 3X5 ENTRANCE MATS Once Weekly 4 3X10 ENTRANCE MAT Once Weekly 1 5X10 ENTRANCE MAT Once Weekly 1 6X10 ENTRANCE MAT Once Weekly 1 Department of Health and Human Services Indian Health Service 1 Statement of Work (SOW) Medical Linen Services 1. PURPOSE OF THE PROJECT Linen services are needed for the Haskell Indian Health Center, in Lawrence, Kansas. Services are required to provide clean linen for patients during their treatment and for employees in the performance of duties. This work statement describes the requirements for providing laundry services for the Haskell Indian Health Center, to include the main facility and Wellness Center. 2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS The Contractor shall provide all management, supervision, quality control, labor, facilities, equipment, transportation, scales and supplies (example: laundry detergent, packaging and labeling, materials, dry cleaning solutions, etc.) necessary to perform laundry services to include pick-up of soiled laundry and delivery of clean laundry. The Contractor shall provide garments as requested by the Haskell Indian Health Center including but not limited to: towels, sheets, pillow covers, and floor mats Specific tasks include: A. Pick Up and Delivery: The Contractor shall coordinate all laundry pick-up and delivery schedules with the clinic representatives. i) The Contractor shall pick up soiled laundry 2X/week from the designated pickup area(s) and deliver clean laundry to designated area(s) at the Haskell Indian Health Center, between the hours of 8:00 am and 4:30 pm, Monday -Friday. The Contractor shall ensure that all soiled laundry picked up is laundered and delivered as required. ii) Holiday Delivery: The Contractor shall not deliver on federal holidays and shall coordinate alternate delivery days with the Clinic Representative. B. Laundering Process: i) The Contractor shall sort and wash laundry to maintain color and durability of laundered items in accordance with industry standards. ii) The Contractor shall consider manufacturer’s recommendations (if available) in selecting appropriate laundering processes, products and procedures base on fabric content and nature of soil to ensure cleanliness, soil and stain removal, color and durability. iii)The Contractor shall select laundering process products and procedures that comply with all applicable federal, state, and local standards of health and safety regulations pertaining to healthcare laundry and facilities. iv) The Contractor shall handle all soiled laundry as if potentially contaminated with blood or body fluids, as defined by the Center for Disease Control and Prevention (CDC). v) The contractor will provide the following items 2X/week for Physical Therapy Department. • Pillow Covers: 75 • Sheets: 75 Department of Health and Human Services Indian Health Service 2 • Small Hand Towels: 45 • Large Towels: 30 • Laundry Bag: 1 vi) The contractor will provide the following items 2X/week for the Fitness Center. • Small Hand Towels: 10 • Large Towels: 10 • Laundry Bags: 3 vii) The contractor will provide the following items 2X/week to the Dental Department. • Small hand towels: 10 • Large towels: 10 • Laundry Bags: 2 viii) The company will provide the following items 2X/week to the clinic • Wet mops (12oz): 5 • Microfiber mops (24 inch): 5 ? Microfiber Towels: 15 ix) The company will provide the following items 1X/week to the clinic ? 3x5 Entrance mats: 4 ? 3x10 Entrance mat: 1 ? 5x10 Entrance mat: 1 ? 6x10 Entrance mat: 1 C. Finished Laundry: i) The Contractor shall ensure all finished laundry is clean, dry, folded and pressed. ii) The Contractor shall prevent contamination of finished laundry. D. Packaging: The Contractor shall group, package, label and place all finished laundry in linen carts to prevent contamination during transportation and delivery to the Haskell Indian Health Center. The Contractor shall ensure the finished laundry is: i) Grouped by type of article(s) e.g. sheets, pillow covers, towels. ii) Packaged and labeled to identify contents type or articles, unless clear plastic wrap is used and the type of laundry is obvious. iii) The Contractor shall indemnify the Government for any property delivered to the Contractor for servicing under this contract that is lost, torn, mutilated, burned or defaced in any manner by Contractor’s laundry equipment. iiii) Any shortages or damages shall be reported to the Contractor by the Clinic Representative within two (2) working days. E. Reporting Requirements: i) The Contractor shall provide the Clinic Representative with a delivery ticket indicating the article(s) of finished laundry for each delivery made. Department of Health and Human Services Indian Health Service 3 ii) The Contractor shall provide the Clinic Representative with a copy of the laundry wash formulas (including time and temperature specifications). Drying specifications, linen processing schedule, and the most current facility ventilation report prior to the start of the project. The Contractor shall notify the Clinic Representative when a formula, specification, or schedule change. iii) The Contractor shall provide the Clinic Representative with a monthly summary report, indicating the weight and articles of finished laundry delivered to the facility by the fifth business day of the month. 3. PERIOD OF PERFORMANCE The base year Period of Performance will be 12 months from date of award with 4 option years. 4. LEVEL OF EFFORT 4.1. The contractor will pick up soiled items (specified above) 2 days each week (Tuesday and Friday), 52 weeks per year and deliver freshly laundered items 2 days each week (Tuesday and Friday) 52 weeks per year. 4.2. Training will be provided by Human Resources staff on IHS specific rules and regulations. 4.3. Contractor will be accompanied by Haskell Health Center staff during on-site pick-ups and deliveries. 4.4. As allowed by FAR 52.212-4(a), Contract Terms and Conditions for Commercial Items, Inspection/Acceptance, the government may require re-performance on nonconforming services at no increase in contract price. 5. SPECIAL REQUIREMENTS 5.1 Credentialing Requirements: A) The Contractor shall provide the clinic with infection, safety, and quality assurance policies and procedures upon request. The clinic will review and consult with the Contractor on pertinent issues. B) The laundry shall comply with the most recent Center for Disease Control (CDC) Guidelines. Accreditation Association for Ambulatory HealthCare standards, Accreditation Association for Ambulatory HealthCare Laundry Guidelines Issuances and Occupational Health and Safety Administration (OSHA) regulations. Specifically, all employees of the facility shall be protected from communicable diseases by use of personal protective equipment and appropriate procedural guidelines as appropriate for compliance with OSHA’s Blood Borne Pathogen standard. C) The Contractor shall furnish a statement meeting the Accreditation Department of Health and Human Services Indian Health Service 4 Association for Ambulatory Health Care requirements for hospital laundries upon request by the Clinic Representative. 5.2 Sanitary Inspections: The Government reserves the right to have the Contractor’s facilities inspected at all reasonable times during the performance of this contract. If an inspection reveals the existence of unsanitary conditions or ingredients in the wash formula that could be harmful to clinic patients, the Contractor shall be required, in writing by the Contracting Officer, to correct such actions. 5.3 The Haskell Indian Health Center is a tobacco/smoke free environment (buildings and grounds). No tobacco use/smoking/vaping/smokeless will be tolerated during service. 5.4 Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Haskell Indian Health Center staff, presenting valid identification, smoking restriction and any safety procedures. 5.5 The contractor shall not disclose or cause to disseminate any information concerning operations of Haskell Indian Health Center. Such action(s) could result in violation of the contract. 5.6 All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the Contracting Officer Representative (COR). 6. DELIVERABLES AND REPORTING REQUIREMENTS 6.1. The Contractor shall: A) Provide the Clinic Representative with a delivery ticket indicating the article(s) of finished laundry for each delivery made. B) Provide the Clinic Representative with a copy of the laundry wash formulas (including time and temperature specifications). Drying specifications, linen processing schedule, and the most current facility ventilation report prior to the start of the project. The Contractor shall notify the Clinic Representative when a formula, specification, or schedule change. C) Provide the Clinic Representative with a monthly summary report, indicating the weight and articles of finished laundry delivered to the facility by the fifth business day of the month. Department of Health and Human Services Indian Health Service 5 6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of services. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract. 6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday. 7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES The Government shall not provide the facilities, equipment and PPE for the use by the contractor for the provision of the services required under this contract. 8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract.
Data sourced from SAM.gov.
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