Inactive

Statement of Work (SOW) Physical/Occupational/Speech Therapy PURPOSE OF THE PROJECT The Indian Health Services (IHS) has a requirement for Physical, Occupational and Speech Therapy services for referr... Statement of Work (SOW) Physical/Occupational/Speech Therapy PURPOSE OF THE PROJECT The Indian Health Services (IHS) has a requirement for Physical, Occupational and Speech Therapy services for referral patients of the Wewoka Indian Health Center, Wewoka, OK. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS The contractor shall provide: Physical Therapy, Occupational Therapy, and Speech Therapy on a referral based service for patients of the Wewoka Indian Health Center. The vendor’s facility needs to be with-in twenty (20) miles of Wewoka Indian Health Center 36640 Hwy 56 Wewoka, OK 74884. Provide professional evaluations of patients for the determination of therapy and provide to the referring physician in a timely manner, (no later than five business days from the date of evaluation), a written plan of therapy with estimated number of therapy sessions to accomplish the planned therapy outcome. If the referral has a physician directed number of therapy sessions identified the therapist shall provide the therapy services as directed by the referral. If during the course of therapy services, it becomes necessary to alter the identified therapy course, based upon continuity and quality of patient care, written documentation of a suggested therapy course of treatment shall be submitted to the referring physician for approval. Provide, after completion of the therapy course plan, to the referring physician, a written evaluation of the effectiveness of the completed therapy and any other recommended post therapy patient directives. Facsimile reports are approved for notification to the clinic/requesting physician in support of continuity of patient care and documentation of quality of performance. Monthly invoice statements shall be inclusive of the following: EOB (Explanation of Services) for patients who have private insurance coverage. Total number of referral procedures done on monthly invoice statement. Cost per referred patient including patient name, date of service, and cost per procedure that includes all services and supplies per patient (facility charge, evaluation charge and all therapy services performed). Total monthly charges by patient and totaled monthly combined charges. PERIOD OF PERFORMANCE The Period of Performance will be four (4) years from the date of award. LEVEL OF EFFORT The Contractor shall be responsible for providing facilities and services necessary for the fulfillment of this contract. Indemnity and Insurance: The Government assumes no responsibility for the negligent acts of the Contractor. The Contractor shall keep harmless and indemnify the government against any or all loss, cost, damage, claims, expense or liability whatsoever as a result from the performance of the Contractor. The Contractor shall hold the Federal Government and its agents including the Clinical Director and the Governing Body immune from civil or professional liability for all acts related to quality care management and enforcement of this contract. Contractor Qualification Requirements: Shall possess a current unrestricted license in the state of Oklahoma for Physical/Occupational/Speech Therapy SPECIAL REQUIREMENTS The contractor shall not disclose or cause to disseminate any information concerning operations of Wewoka Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative. Quality Control: Evidence of therapy plans of care and progress/discharge notes shall be reported to the referring provider from the Wewoka Indian Health Center. Quality of professional services provided shall be at a level commensurate with standards of the medical profession in general. Professional surveillance of services under this contract shall be provided by the Project Manager at the Wewoka Indian Health Center. The Therapy Department head shall be responsible for monitoring and evaluating the quality and appropriateness of therapy services provided and shall maintain the quality control program to minimize the unnecessary duplication of therapy studies and to maximize the quality of therapy evaluations and therapy regimens available. Accountability requires that all services be under professional direction, therefore, the Contractor shall be fully responsible for any subcontracts, professionally, administratively and financially. Services shall be fully coordinated and integrated with the direct patient care program with respect to services provided and professional relationships. Rates of Payment: Payments from Wewoka Indian Health Center shall not exceed Medicare like rates for the services provided. Payments made to the vendor from other payor sources that exceed Medicare like rates are deemed appropriate. Wewoka Indian Health Clinic shall pay deductibles and co-pays not to exceed Medicare like rates. If the facility awarded the contract has critical access designation, reimbursement shall be made based on the current CMS percentage rate charges and not by the Medicare fee schedule. If the contractor’s price changes as a result of notification from CMS or cost to charge ratio, they shall provide a letter from CMS to Wewoka Indian Health Center within 30 days of receipt along with a corrected price list in order to be paid at the new rate. Any fees for services or materials outside the scope of this contract are solely and completely between the Contractor and the provider of those services or materials, and are excluded as a part of the per patient IHS invoicing. DELIVERABLES AND REPORTING REQUIREMENTS Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of patient coordination scheduling, and invoicing. Evidence of therapy plans of care, progress note, and/or discharge summary shall be reported to the referring provider from the Wewoka Indian Health Center within five business days. The Therapist shall provide special reports requested by the Contracting Officer during the contract on technical or administrative aspects of contract performance. Request for such reports shall be provided in writing to the Contractor stipulating information required, time frames for response and instructions on submission GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES The Wewoka Indian Health Center shall provide a written referral for Physical, Occupation or Speech Therapy, patient information sheet and recommendations from outside specialty providers. Coordinate scheduling between the Wewoka Indian Health Center and the Contractor. No use of Wewoka Indian Health Center facilities shall be deemed necessary for the fulfillment of this contract. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract. CHANGES TO THE STATEMENT OF WORK (SOW) Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Inactive

SOURCES SOUGHT SYNOPSIS The Oklahoma Area Indian Health Services is issuing this sources sought synopsis as a means of conducting market research to identify Indian Owned Firms and Small Businesses ha... SOURCES SOUGHT SYNOPSIS The Oklahoma Area Indian Health Services is issuing this sources sought synopsis as a means of conducting market research to identify Indian Owned Firms and Small Businesses having an interest in and the resources to support this requirement for Physical, Occupational, and Speech Therapy. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 621340 = Offices of Physical, Occupational, and Speech Therapists and Audiologists. The work will be performed at the vendor’s facility and must be located within twenty (20) miles of Wewoka Indian Health Center 36640 HWY 56 Wewoka, OK 74884. To be considered, firms shall have at minimum: a current unrestricted license in the state of Oklahoma for Physical, Occupational, and Speech Therapy, offer Medicare like rates, services must be fulfilled at offeror’s location; cannot subcontract to a different location, and must be located within twenty (20) miles of Wewoka Indian Health Center 36640 HW 56 Wewoka, OK 74884. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. [Note: In accordance with FAR 10.001(b), agencies should not request potential sources to submit more than the minimum information necessary.] The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES, INDIAN OWNED FIRMS, OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 06/06/2023. All responses under this Sources Sought Notice must be emailed to maryann.yocham@ihs.gov LARGE FIRMS NEED NOT RESPOND TO THIS REQUEST. If you have any questions concerning this opportunity, please contact: Mary Ann Yocham email: maryann.yocham@ihs.gov.