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August 30, 2023 Subject: Request for Quotation (RFQ) No. 435742 Customized 2D Ultra High Vacuum Detector 1.0 INTRODUCTION This is a combined synopsis/solicitation for commercial product or commercial ... August 30, 2023 Subject: Request for Quotation (RFQ) No. 435742 Customized 2D Ultra High Vacuum Detector 1.0 INTRODUCTION This is a combined synopsis/solicitation for commercial product or commercial service prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Brookhaven Science Associates, LLC (herein known as “BSA”), is the operator of Brookhaven National Laboratory (BNL). BNL is a Department of Energy (DOE) National Laboratory multidisciplinary research facility, located on Long Island, New York. BNL anticipates a Firm Fixed Price Type award. This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the quoted item(s) are or are not domestic end products. If foreign end products are quoted, the Offeror shall provide the country of manufacture. 2.0 SET ASIDES This RFQ is being solicited as Full and Open Competition under the North American Industry Classification System (NAICS) code 334519 with a business size standard of 500 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) within attached Quotation Pricing Sheet. 3.0 SCOPE OF WORK/ITEM DESCRIPTON The Offeror shall provide customized 2D Ultra High Vacuum Detector in strict accordance with attached BNL documents. Quote must remain valid for a period of sixty (60) days. 4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION A complete quotation, including the signed Quotation Pricing Sheet, Enclosure 2, must be received by BSA no later than Thursday, September 14, 2023, at 4:00 PM EST. Any offer received after this time and date may not be considered. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. BSA prefers electronic submissions of formal quotations. Email submissions must include a scanned copy of the signed Quotation Pricing Sheet. Emails will be sent to Contracts Specialist, Cassandra Smith, at csmith2@bnl.gov with subject line that includes “RFQ 435742”. Questions: Questions regarding the contents of this RFQ are due no later than Wednesday, September 6, 2023, at 4:00 PM EST. 5.0 PRICING AND SUPPORTING DOCUMENTATION 5.1 Pricing Quotation and Supporting Documentation The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included). 5.2 System For Award Management (SAM) In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration, free of charge, from the Association of Procurement Technical Assistance Centers (APTAC), or by contacting the Federal Help Desk at 866-606-8220. By signing the attached Quotation Pricing Sheet, it shall be assumed that your Company is registered in SAM. 5.3 Freight and Payment Terms Freight terms shall be FOB (Free on Board) Destination Prepaid by Offeror. Material shall be delivered to Brookhaven National Laboratory, Upton, Long Island, New York (Destination); all charges shall be included (door-to-door) in Offeror’s total price. Note, if Foreign shipped, freight terms shall be Delivered Duty Paid (DDP) to Brookhaven National Laboratory, Upton, Long Island, New York (Destination); all freight, duties, customs fees, freight forwarder fees, and all other taxes shall be included (door-to-door) in Offeror’s total price. Payment terms shall be Net 30 (Net 10 for Small Businesses) from acceptance, in accordance with an agreed-to milestone schedule. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA. 5.4 Government Property The Offeror shall provide a description of any contemplated use of Government property that is currently in the possession of the Offeror. Provide the name and point of contact of the cognizant Government Contracting Officer. Any proposed use of Government-owned equipment/facilities will be evaluated to negate any competitive advantage. If there is no Government property, the Offeror shall so note. The Offeror shall submit a list of any/all Contractor-acquired Government property that is planned to be purchased with any funding provided under any resultant award. 5.5 The intended awardee may be required to complete a Bank Information Form and a W-9 IRS Form. 6.0 BASIS OF AWARD BSA will make Award, if any, to the most responsive and responsible Offeror whose evaluated quote provides for the lowest price after satisfying all the technical requirements of this RFQ: Technical Qualifiers: The Offeror shall provide a commercially available product meeting the technical requirements and specifications as required in this RFQ. The Offeror shall provide a detailed specification and test report that illustrates requested requirements. The Offeror shall confirm pixel array detector will have Ultra High Vacuum (UHV) compatibility. The Offeror shall provide references for at least three (3) successfully manufactured, assembled, tested and delivered pixel array detectors of same or similar complexity. The references shall include the name of the organization, contacts, phone numbers, and email addresses. The resultant firm fixed price award shall be subject to the Terms and Conditions of the attached DRAFT Award. 7.0 CLOSURE We trust that the information contained herein is sufficient to permit your Company to prepare a complete and definitive quotation, however, should you have any questions, please contact the Contracts Specialist. All questions must be submitted in writing prior to the date and specified herein; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors. Attachments: DRAFT Award Quotation Pricing Sheet Statement of Work_08-24-2023 Specification_08-24-2023