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August 1, 2023 Subject: Request for Quotation (RFQ) No. 434037 SXN-chip holders with a clamp 1. INTRODUCTION This is a combined synopsis/solicitation for commercial products or commercial services pre... August 1, 2023 Subject: Request for Quotation (RFQ) No. 434037 SXN-chip holders with a clamp 1. INTRODUCTION This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Brookhaven Science Associates, LLC (herein known as “BSA”), is the operator of Brookhaven National Laboratory (BNL). BNL is a Department of Energy (DOE) National Laboratory multidisciplinary research facility, located on Long Island, New York. BNL anticipates a Firm Fixed Price Type contract. This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products. If foreign end products are proposed, the Offeror shall provide the country of manufacture. 2. SET ASIDES This RFQ is being solicited as Full and Open Competition under the North American Industry Classification System (NAICS) code 334413 with a business size standard of 1250 employes. 3. SCOPE OF WORK/ITEM DESCRIPTON The vendor shall provide fabrication, quality control, cleaning, and packaging of two types SXN chip holders 1) NSXN-TIG5-5100 (Qty:10) and 2) NSXN-TIG-3100 (Qty:10) in strict accordance with Enclosure 1, Draft Contract No. 434037. Quote must remain valid for a period of 120 days. 4. FORMS OF QUOTATION AND MANNER OF SUBMISSION A complete quotation, including the signed Quotation Pricing Sheet, Enclosure 2, must be received by BSA no later than August 16, 2023, at 10:00 AM EDT. Any offer received after this time and date may not be considered. Award is expected to be made on or about August 21, 2023. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. BSA prefers electronic submissions of formal quotations. Email submissions must include a scanned copy of the signed Quotation Pricing Sheet. Emails will be sent to chornbeck@bnl.gov with the BSA RFQ Number in the Subject Line. Questions: Questions regarding the contents of this RFQ are due no later than August 9, 2023, at 10:00 AM EDT 5. PRICING AND SUPPORTING DOCUMENTATION The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable. System For Award Management (SAM): In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration, free of charge, from the Association of Procurement Technical Assistance Centers (APTAC), or by contacting the Federal Help Desk at 866-606-8220. By signing the attached Quotation Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM. Payment Terms and Freight Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered At Place, Brookhaven National Laboratory, Upton, Long Island, New York (Freight Prepaid) Net 30 (Net 10 for Small Businesses) from acceptance, in accordance with an agreed-to milestone schedule. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA. Government Property The Offeror shall provide a description of any contemplated use of Government property that is currently in the possession of the Offeror. Provide the name and point of contact of the cognizant Government Contracting Officer. Any proposed use of Government-owned equipment/facilities will be evaluated to negate any competitive advantage. If there is no Government property the Offeror shall so note. The Offeror shall submit a list of any/all Contractor-acquired Government property that is planned to be purchased with any funding provided under any resultant Contract. The intended awardee may be required to complete a Bank Information Form and a W-9 IRS Form. 6. BASIS OF AWARD BSA will make award to the responsive and responsible offeror who submits the lowest total evaluated price and who meets all of BSA’s technical requirements, as stated herein. The resultant firm fixed price contract shall be subject to the terms and conditions of Enclosure 1. 7. CLOSURE We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing prior to the date and specified herein; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors. Enclosures: Draft Contract No. 434037 Quotation Pricing Sheet, AMS-Form-043