Inactive

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitat... This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation for commercial services is being conducted in conjunction with FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation OCO-CPO2019-01 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2019-05. The NAICS Code is 561920, Convention and Trade Show Organizers, and the small business size standard is $12M. All interested, responsible sources may submit a quote. The firm selected to receive an offer from the Department is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. Firms shall include their DUNS number in their quote. If the firm does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. The firm selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. Also, contractors should note the requirement to submit invoices electronically by means of the web-based system, Invoice Processing Platform (IPP). Requirement The U.S. Department of Education (the Department) requires an onsite check-in and badge printing solution for the many events ED conducts each year, including conferences (small and large), awards ceremonies, meetings, and training sessions. ED needs a flexible and easy-to-use system that allows attendees to register on-site as well as check-in. The solution must also allow on-site badge printing. The Department's objectives in obtaining such a solution include: • Improve and streamline the check-in experience and badge printing process for both organizers and attendees. • Allow self-check-in by attendees, on-site at large conferences thus reducing the on-site registration support staff the Department must provide • Reduce pre-printing, transport, and arrangement of badges at the conference site • Reduce the amount of wasted badge stock, ink and related supplies caused by no shows • Eliminate manual identification of event attendance • Improve conference summary reporting capability Accordingly, the Department requires an onsite solution that meets the following requirements: • Automated check-in, supporting both aided check-in and self-check-in • On demand badge printing • Connects and syncs attendee lists with the Department's existing on-line registration system • Attendance tracking • Reporting tools and real-time reports: Attendee check-in times, Walk-in registrants, etc. The solution shall include a minimum of 10 tablets with kiosk/stands, six thermal printers that can produce 4 x 3 individual badges and 2 to 3 routers to support the requirements of the solution. The solution shall have the ability to communicate directly with ED's existing on-line registration system (currently a Cvent Online Registration System), as the event is taking place, i.e., in real-time. As attendees check-in, the onsite badge solution shall be able to: • communicate with the Department's Cvent online registration site instantly • provide attendees the ability to review, edit, and request that their badge be printed via the tablet • pull attendee's name for badge creation utilizing their voucher number, source ID and/or email address, in real-time • supply technical/help support between the hours of 6 a.m.- 10 p.m. to assist in troubleshooting onsite challenges • offer training on the solution to the Department virtually or in-person. Quote Instructions The quote shall include a detailed description of the technical solution, including capabilities, function and compliance with the Department's stated objectives and requirements. The quote shall describe all equipment comprising the proposed solution, including tablets, kiosks, stands, printers, routers, and software. The quote shall confirm the capability to communicate with the Department's current Cvent Online Registration System. Contractors shall submit a firm-fixed-price (FFP) quote for the proposed solution. The FFP quote shall: 1. Specify a total firm-fixed price (FFP) for equipment (tablets, stands, printers, software, routers, etc.) 2. Software - any annual licensing fee and terms, for example, based on the number of events of planned use, etc. 3. Training costs, if necessary, for Department staff on the use of the system 4. State any "Assumptions" used in developing the firm-fixed-price, e.g., electrical requirements, network connectivity, etc. 5. State an earliest possible date for delivery 6. Provide the vendor's DUNS Number and SAM.GOV registration status The firm selected to receive an offer from the Department is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. If the firm does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. The firm selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. Evaluation Criteria The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: - Technical Quality (capability of the item offered to meet the agency need) - Price Technical quality is more important than price. Please submit any clarification questions as soon as possible. Quotes shall be submitted via email to Gary Weaver, Contracting Officer, at Gary.Weaver@ed.gov on or before 10:00am EST on Thursday, September 5, 2019.