Inactive Total Small Business Set-Aside (FAR 19.5)

W9123622R5001 – DoDEA SRM PM/DM IDIQ located in West Point, NY The U.S. Army Corps of Engineers (USACE), Norfolk District will be issuing a solicitation for a 100% SMALL BUSINESS SET-ASIDE for Sustain... W9123622R5001 – DoDEA SRM PM/DM IDIQ located in West Point, NY The U.S. Army Corps of Engineers (USACE), Norfolk District will be issuing a solicitation for a 100% SMALL BUSINESS SET-ASIDE for Sustainment, Restoration and Modernization (SRM), Preventative Maintenance (PM) and Demand Maintenance (DM) for the Department of Defense Education Activity (DoDEA), Domestic Dependent Elementary and Secondary Schools (DDESS) at West Point, NY. Norfolk District will award a Firm Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract using the with the Best-Value (most highly qualified)—Trade-off, evaluation process in accordance with FAR Part 15. The proposed contract will consist of a six (6) month base period, with four (4) option, one-year periods, and one six (6) month option period. The contract will include fixed price line items for preventative maintenance and demand maintenance repair services below a Limit of Liability (LoL) of a line item, with capacity for negotiated, fixed price task orders for demand maintenance and repair requirements greater than the LoL. The annual dollar range for work greater than the LoL is estimated to be between $550,000.00 and $600,000.00. The guaranteed minimum will be met by the award of the first task order. The NAICS code applicable to this requirement is 238220 – Plumbing, Heating, and Air-Conditioning Contractors—$16.5M. Statement of Government Requirements The purpose of this contract is to obtain preventive maintenance, on demand repair work, and incidental construction for plumbing, electrical, heating, ventilation and air conditioning, control systems, fire protection, playgrounds, kitchen equipment, building systems, and roofing. These services will be provided for facilities located at the United States Military Academy West Point, West Point, New York. Facilities at these locations are as follows: United States Military Academy West Point: West Point Elementary School, West Point Middle School, and the West Point Gym. The Government anticipates awarding one contract for these locations to a source experienced in the following: - Mechanical Systems Preventive and Demand Maintenance - Direct Digital Control Systems Maintenance and Repair Technical Requirements - Plumbing Systems Preventive and Demand Maintenance and Repair - Electrical Systems Preventive and Demand Maintenance and Repair - Kitchen Equipment Maintenance and Repair - Roof Systems and Site Inspection Preventive and Demand Maintenance and Repair - Building Systems and Playgrounds Inspection Preventive and Demand Maintenance and Repair - Fire System Inspection, Preventive Maintenance, Demand Maintenance and Repair Performance Objective The performance objective for Preventive Maintenance services described below is to increase the life, maintainability, operating capability and efficiency of equipment or systems in these schools. The contractor shall provide preventive maintenance in accordance with manufacturer’s recommendations or recommended industry association standards using replacement parts with a quality equal to or better than presently used. The Contractor(s) shall maintain mechanical equipment so that it runs properly, efficiently and continues to be maintainable throughout the contract period. Work orders initiated using SchoolDude (preventive maintenance and service call tracking software) shall be completed within an Acceptable Quality Level (AQL) as indicated below. Work orders shall be completed in a timely manner, as identified in the Performance Work Statement. Preventive Maintenance work orders shall be completed within a 5% AQL. Defects in completed work orders shall be no greater than the identified AQL of the samples of work that is inspected as part of the Government’s Quality Assurance Surveillance Program (QASP). It will be the Contractor’s responsibility to bring existing equipment up to a condition so that it is feasible to maintain unless specifically indicated by the Government not to achieve such condition. Not achieving such condition may be the case and will be indicated so, if a school or facility is to be abandoned or replacement of specific system(s) is imminent. This could include, but will not be limited to, component replacement or repair, unit control repair or replacement, or unit replacement. The proposal submitted by the Contractor shall include bringing the facility maintenance program up to the Association of Physical Plant Administrators (APPA) “Level of Performance Two – Comprehensive Stewardship.” This work will be handled as demand maintenance and repair work orders with the Contractor being responsible for all costs for equipment or system repairs below the LoL. This contract will include an LoL of up to $20,000 per contract year, which includes no more than four (4) preventative/demand maintenance occurrences (up to the LoL) per contract year for material and labor costs associated with any single demand maintenance event, repair or replacement of any single piece of equipment. The Contractor shall bring the requirement to the attention of the Contracting Officer Representative (COR) for consideration if additional Demand Maintenance and Repair services below the LoL are needed. All repairs for which the Government will be responsible for payment beyond the LoL will be executed through a separate negotiated task order awarded by the Contracting Officer. Offerors will be evaluated on both technical quality and conformance to the solicitation and price. The Government reserves the right to reject any or all proposal prior to award; to negotiate with any or all proposers; to award the contract to other than the lowest total price and to award to the proposer submitting the proposal, determined by the Government, to be the most advantageous to the Government, price and non-price factors considered. This notice is not to be construed as a request for proposals. PROPOSERS ARE ADVISED ANY AWARD MAY BE MADE WITHOUT DISCUSSION OR ANY CONTACT CONCERNING THE PROPOSAL RECEIVED. IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTINUALLY VIEW THE WEBSITE FOR CHANGES. No hard copies will be available. Prospective contractors MUST be registered in the DOD System for Award Management (SAM) database in order to obtain access to SAM.gov. The Request for Proposal is anticipated on or about March 14, 2022. Notification of any changes to this pre-solicitation notice will only be made on sam.gov. Therefore, it is incumbent upon vendors to monitor SAM.gov for the release of the solicitation, specification, drawings, and all subsequent amendments. SAM registration must also be ACTIVE and current to be eligible for contract award. Information on registration and annual confirmation requirements may be obtained by calling 1-866-606-8220 or via the Internet at https://www.sam.gov. Lack of registration in the SAM database will prevent access to SAM.gov and will make a Proposer ineligible for award. Representations and Certifications Applications apply to this solicitation and may be completed online via the SAM.gov website. Inquiries may be directed to Mrs. Raven Sasser at Raven.D.Sasser@usace.army.mil and copy Mr. Brady Hales at Brady.L.Hales@usace.army.mil TELEPHONE INQUIRIES WILL NOT BE HONORED. Please see the solicitation on how to submit your inquiries for review.

Inactive

W91236-22-R-5001: DODEA IDIQ PM/DM at West Point, NY, for USACE, Norfolk District. This is a Sources Sought notice only; it is not a request for competitive proposals. There is no solicitation, specif... W91236-22-R-5001: DODEA IDIQ PM/DM at West Point, NY, for USACE, Norfolk District. This is a Sources Sought notice only; it is not a request for competitive proposals. There is no solicitation, specifications, and/or drawings available at this time. The purpose of this Sources Sought Notice is to identify business concerns with sufficient similar experience that are capable and interested in performing the work described herein. The Government will not reimburse respondents for any cost incurred in preparation of a response to this notice. The Government intends to use responses to this Sources Sought to make appropriate acquisition decisions for the project. NO AWARD will be made from this Sources Sought notice. The U.S. Army Corps of Engineers (USACE), Norfolk District is anticipating a future procurement for a Firm-Fixed Price Indefinite-Delivery, Indefinite Quantity (IDIQ) Services contract, for the Department of Defense Education Activity (DoDEA) Preventative Maintenance (PM) and Demand Maintenance (DM) at West Point, NY. Description of Work The USACE, Norfolk District is seeking eligible small business firms capable of Preventative Maintenance and repair services in support of the Department of Defense Education Activity (DoDEA) – America’s facilities located at West Point, New York. The services provided under this proposed contract encompass a wide range of facilities maintenance services such as operation and maintenance of heating, ventilation and cooling systems, kitchen equipment, facility control systems, electrical, fire alarms, playgrounds, roofs, and other facility systems and components. These services must be provided on an ongoing basis without protracted lapse to ensure that the building systems continue to operate efficiently and safely for the benefit of the students and teachers that inhabit them. The facilities under this action include three (3) schools on a single installation, West Point, New York, totaling approximately 190,000 Gross Square Feet (GSF). Solicitation Time Anticipated solicitation issuance timeframe is on or about December 2021, and the estimated solicitation period of 30 calendar days with a proposal due date timeframe on or about January 2021. The project consists of one base year and four (4) option years. A pre-solicitation notice will be posted on Beta.sam.gov website All interested firms shall be registered in SAM.GOV in order to submit a proposal in response to the solicitation. Additional Requirements The Maximum cost for this contract is $7,000,000.00. NAICS Code 238220 - Plumbing, Heating, and Air-Conditioning Contractors applies with a Small Business Size Standard of $16,500,000.00. Offerors will be evaluated on a Best-Value Tradeoff basis with a combination of price and non-price factors. The Government is not obligated to and will not pay for any information received from potential sources as a result of this market research. Responses to this Sources Sought announcement will be used by the Government to make appropriate acquisition decisions. All interested capable, qualified and responsive SMALL BUSINESS Prime Contractors are encouraged to reply to this Sources Sought announcement. Interested contractors should furnish the following information: INFORMATION REQUESTED FROM INDUSTRY General Information Company name, address, phone number, and point of contact. Indicate business size in relation to the NAICS Code 238220. Provide your company's Cage Code and DUNS number to verify your business status as a qualified Small Business (SB), Service-Disabled Veteran Owned SB (SDVOSB), Historically Underutilized Business Zones (HUBZones), Qualified Section 8(a), Women-Owned or other than Small Business. Contractors must be registered in the System for Award Management (SAM) at time of contract award. Please see www.SAM.gov for additional registration information. Provide a narrative describing primary business lines and the geographic regions your company serves. Narratives shall be no longer than five (5) pages demonstrating experience in a similar type of work as described above, at similar contract values, and in similar locations. Does your company, through in-house forces or subcontract support, have the technical capability and capacity to provide preventive maintenance and repair services for the facilities and locations as described above? The Government intends to include a Limit of Liability (LOL) in these contracts for repairs the Contractor would be responsible for under the firm-fixed price portion of this contract. For context, this limit is $20,000 per occurrence, with up to 4 incidents per contract year. Does this larger Limit of Liability detract from your interest in this solicitation? If so, why? Would fewer occurrences increase your interest? Given the cost to award a task order is significant with respect to small repair requirements, how do you suggest the Government accommodates these small repairs most efficiently? The Government will utilize this information in determining an Acquisition Strategy. Please state all of the socio-economic categories in which your company belongs (8(a), Hub-zone, Service-Disabled Veteran Owned Small Business, Woman Owned). Please submit capability packages electrically via email to Raven D. Sasser at Raven.D.Sasser@usace.army.mil and copy Ekaterina Oxley at Ekaterina.Oxley@usace.army.mil. The capability statement must be submitted not later than 18 October 2021 (14 days) by 2:00 PM Eastern Day Time (EDT). Limit capability briefing package to five (5) pages. This Sources Sought should not be construed in any manner to be an obligation of USACE, Norfolk District to issue a contract, or result in any claim for reimbursement of costs for any effort you expend responding to this request. All information submitted will be considered procurement sensitive and is being used as a market research tool only. No solicitation is currently available. All prospective contractors are required to be registered in the System for Award Management (SAM) database prior to contract award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-866-606-8220 or via the Internet at https://www.SAM.gov. Representations and Certifications Applications apply to this solicitation. Representations and Certifications may be completed online via the SAM. The Point of Contact for this requirement is Raven D. Sasser at Raven.D.Sasser@usace.army.mil, and Ekaterina Oxley at Ekaterina.Oxley@usace.army.mil. TELEPHONE INQUIRES WILL NOT BE HONORED.