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REQUEST FOR INFORMATION (RFI) Subject: Inspection, Preventive Maintenance and Emergency Repairs/Replacement Services for the Emergency Power Supply Systems (EPSS) for the Chemical Biological Center (C... REQUEST FOR INFORMATION (RFI) Subject: Inspection, Preventive Maintenance and Emergency Repairs/Replacement Services for the Emergency Power Supply Systems (EPSS) for the Chemical Biological Center (CBC) located at Aberdeen Proving Ground - Edgewood Area, MD, 21010 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY – THIS RFI IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR A REQUEST FOR QUOTATIONS (RFQ); IT IS STRICTLY A RFI. NEITHER UNSOLICITED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO THIS RFI. NO CONTRACT WILL BE AWARDED PURSUANT TO THIS ANNOUNCEMENT. THIS NOTICE DOES NOT CONSTITUTE A COMMITMENT BY THE UNITED STATES GOVERNMENT TO CONTRACT FOR ANY SUPPLY OR SERVICE WHATSOEVER. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT IS VOLUNTARY; THE UNITED STATES GOVERNMENT WILL NOT PAY FOR INFORMATION REQUESTED NOR WILL IT COMPENSATE ANY RESPONDENT FOR ANY COST INCURRED IN DEVELOPING INFORMATION PROVIDED TO THE UNITED STATES GOVERNMENT. NOT RESPONDING TO THIS RFI DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE RFP OR RFQ, IF ANY IS ISSUED. 1.0 DISCLAIMER: This RFI is issued solely for market research information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. At this time, questions concerning the composition and requirements for a future RFP will not be entertained. 2.0 SUBJECT: The CBC is conducting market research to assess the commercial availability of inspection, preventive maintenance and emergency repairs/replacement services for their EPSS’. The anticipated North American Industry Classification System Code (NAICS Code) is 811210 (Electronic and Precision Equipment Repair and Maintenance). In response to this Sources Sought Notice, please provide the following: Do you have the capabilities to perform the work required for this effort? Is your company classified as a Large or a Small Business? Are there any concerns you foresee with this requirement? Responses to this notice shall be submitted via email to Michele A. Connolly at michele.a.connolly.civ@army.mil. Telephone responses will not be accepted. Responses must be received no later than Friday, January 31, 2025, at 4:30PM EST. If a solicitation is issued, it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. 3.0 DESCRIPTION: This is a non-personal services contract to provide routine inspections, maintenance, operational testing, repairs, replacement and emergency service response for the Emergency Power Supply Systems (EPSS) at Combat Capabilities Development Command (DEVCOM), Chemical Biological Center (CBC) Aberdeen Proving Ground, MD. The contractor will provide all services in accordance with (IAW) National Fire Protection Association (NFPA) 110, most recent version, for Level 1, 2 and 3 equipment, TM 5-685, National Electrical Code (NEC)/NFPA 70 and manufacturer’s published procedures. A current list of all equipment to be maintained as part of the EPSS is included in ATTACHMENT A – Master Generator Equipment Listing. There are currently (35) systems in place requiring service. 3.1 General Requirements: The contractor shall perform provide routine inspections, maintenance, operational testing, repairs, replacement and emergency service response This includes all labor, materials, consumables, and equipment necessary to accomplish the contract requirements required to successfully complete the inspection, maintenance and repairs, for the continued operation of CBC’s EPSS’. 3.2 Technical Qualifications. The Contractor shall be qualified in the maintenance and repair of the types of emergency power supply systems (EPSS) used in research laboratories, hospitals or large-scale medical facilities, specifically all makes/models listed in ATTACHMENT A – Master Generator Equipment Listing. The Contractor shall have the ability to provide twenty-four (24) hour service and have a response time for emergency calls of no less than 2 hours . The Contractor shall provide proposed communication procedures with phone numbers and emails of both primary and secondary contacts and answering machines with instructional messages/ voicemail will not be acceptable. The Contractor shall submit satisfactory manufacturer or general certification of personnel training for manufacturers listed in ATTACHMENT A – Master Generator Equipment Listing. All technicians performing services on this contract must, at a minimum, maintain the Apprenticeship level certification provided by the Electrical Generating Systems Association (EGSA). All journeyman level technicians shall maintain Journeyman certification obtained through the EGSA, have at least five (5) years of experience on any of the following generators: Katolight, Kohler, Caterpillar, Cummins and/or similar commercial generators and shall be proficient in programming and troubleshooting of electronic programmable logic controllers. At a minimum, one qualified journeyman must be onsite at all times during performance of PWS requirements. 3.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan primarily focuses on what the Government must do to ensure that the Contractor has performed in accordance with designated performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 3.3.1 Quality Control Plan (QCP) - Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within 30 days of contract award. 3.4 Hours Of Operation. The contractor must perform all scheduled work under this contract (including meetings) during normal business hours (0700 – 1630), unless requested by the COR. . These hours can be augmented or adjusted as required to accommodate scheduled system outages during low demand hours for maintenance, or to make repairs in the event of an unscheduled service interruption. The Government reserves the right to change hours of operation or restrict Contractor access. 3.5 Contractors Accessing A DoD Facility Or Installation. The contractor shall ensure that all personnel (including subcontractors) assigned to perform work associated with the tasks described in this PWS have been screened through standard employment background checks. Contractor and all associated sub-Contractors employees shall comply with adjudication standards and have a -Tier I investigation with favorable results. The contractor shall provide proof of these screenings upon request by the COR. Some EPSS’ may be located in a Secure Area that requires escort. 4.0 PERFORMANCE REQUIREMENTS. 4.1 Inspection, Preventative Maintenance And Operational Testing. All routine maintenance and operational testing shall be performed in accordance with the standards of NFPA 110 as well as manufacturer’s recommendations, instruction manuals and the authority having jurisdiction. A maintenance schedule for all EPSS equipment included in this contract is in ATTACHMENT B – EPSS Schedule. This document details all requirements to be completed during inspection, preventative maintenance and operational testing for all EPSS’. Maintenance schedules shall be adhered to and shall follow the published intervals for Level 1 and 2 equipment, to include monthly, quarterly, semi-annual and/or annual work. 4.1.1 Exercising Under Load. All EPSS’s in service shall be exercised for a minimum of (30) minutes, using one of the following methods: 4.1.1.1 Loading that maintains the minimum exhaust gas temperatures as recommended by the manufacturer. 4.1.1.2 Under operating temperature conditions and at not less than 30 percent of the EPS standby nameplate kW rating equivalent loads (load banks) used for testing shall be automatically replaced with the emergency loads in case of failure of the primary source. 4.1.2 Transfer Switches (ATS). Transfer switches shall be operated monthly IAW NFPA 110, 8.4.6.1. The Contractor shall also perform semi-annual maintenance and testing of the ATS to include the following operations: 4.1.2.1 Checking of connections 4.1.2.2 Inspection of testing for evidence of overheating and excessive contact erosion 4.1.2.3 Removal of dust and dirt 4.1.2.4 Replacement of contacts, when required. 4.2 Repairs, Emergency Service And Replacement Parts. The Contractor shall be responsible for any repairs needed on any piece of equipment listed in Attachment A throughout the period of performance of this contract. All repair work must be done IAW NFPA 110 for Level 1, 2 and 3 equipment, TM 5-685, NEC/NFPA 70, and manufacturer recommendations. Any repair/replacement required outside of the normal maintenance and repair identified in Attachment B EPSS Maintenance Schedule, must be submitted to and approved by the Contracting Officer’s Representative (COR), via a quote, in advance of any work being executed. 4.3 Unscheduled Service And Repair Calls. These calls are generally routine calls that consist of correcting failures, which do not immediately impact daily operations. The Contractor shall be on site to troubleshoot and diagnose the problem within (12) hours of notification. 4.4 Emergency Service And Repair Calls. Emergency calls consist of a failure during an exercise or during an actual utility power outage. Failures will impact daily operations and/or critical mission requirements, and the Contractor shall be on site to troubleshoot and diagnose the problem within (2) hours of emergency notification. 4.5 Emergency Re-Fueling And Delivery. In an emergency situation, such as during a weather event or if APG Department of Public Works (DPW) supply is depleted or cannot provide fuel in time to keep equipment running, the Contractor shall provide all necessary services, equipment, personnel, delivery services and materials required to provide diesel fuel delivery. These services can occur 24x7 during normal business periods and during catastrophic or national disasters. 4.6 Backup Generators. The Contractor must have at least (2) portable generators available at all times, to use as temporary replacements should an EPSS included on this contract be placed out of service. 4.7 Emergency Replacement Of Existing Generators. The contractor should supply and install all components, materials, and labor required to replace any of the existing generators covered throughout this PWS, as needed should it be deemed irreparable. This includes automatic transfer switches, backup emergency generators and fuel tanks. This includes all electrical mechanical, civil and permitting work needed to properly install the generator according to state and local codes. Equipment shall be installed according to manufacturer's instructions. Installation of the unit shall be performed by licensed electricians and other certified installers. The Contractor shall make all connections to the building's panel boxes, required interfaces with the electrical company and provide any/all enhancements or updates to the electrical lines. The proposed installation must comply with local, state, and federal regulations for permanent mount emergency generators and adhere to all applicable National Electrical Codes ("NEC"), and National Fire Protection Association ("NFPA") codes. The Contractor must also coordinate with local power company, currently City, Light & Power for all outages needed to complete the work. 4.7.1 The contractor shall provide all labor and materials necessary to: (a) Remove and reconnect feeder for temporary generator and prepare for new generator. This shall include supplying and hooking up emergency power generator for temporary connection until completion of installation and satisfactory load bank run of new generator. (b) Remove old generator and appurtenances to include removal of the existing concrete slab and appurtenances if existing site is determined to not be reuseable. (c) In the instance where the current pad site is determined to be unusable for direct replacement, the Contractor shall install a new concrete pad to accommodate the new generator per set manufacturer’s specifications. The contractor shall follow all local and installation permitting requirements to obtain all required permits. (d) The Contractor will install the new generator and set-up mounting(s) per manufacturer’s specifications. The Contractor shall connect generator start circuit, battery charger and sump heater, as applicable, to nearest available power supply; connect fuel supply to new generator; verify installation and perform start-up checks, transfer and load bank testing to ensure proper operation of all electrical and mechanical components. Contractor is responsible for clearing all work debris and material from removal/installation sites and disposing it properly. (e) If applicable, the Contractor will install and disconnect any government furnished temporary emergency generator. The contractor shall include the cost of connection/disconnection of a temporary furnished generator. Generator shall be set up and tied into existing emergency feeds and automatic start circuit. 4.7.2 Excavation Clearances: Contractor shall obtain an Excavation Permit (EP) from the Construction Branch of DPW before starting any excavation work. The Contractor shall initiate the permit process by filling out the “EXCAVATOR SECTION” of the EP, and submit through INFRAMAP located in the basement of building 4304. Processing will normally require ten (10) working days. The Contractor shall also obtain digging clearance through “MISS UTILITY” to check for the existence of private commercial utilities prior to any excavation. 4.8 Installation Of Green Strobe Generator Status Lights. The Contractor shall supply and install a Green strobe light that signals the generator’s operating status near or on each individual generator that indicates the generator is operational. These installations shall be completed using a phased approach approved by the Government COR during the base year of this contract. The contractor shall submit their phased installation plan to the COR for approval within 30 days of contract award. 4.9 Records. The Contractor shall provide and maintain all records both electronically and on-site, with log books at each system that are updated once any actions are taken, e.g. inspections, operational tests, exercising, repairs, and modifications. If required, repair or replacement quotes shall be submitted within five (5) business days to the COR upon discovery of need. 4.10 Quotes: Any repair/replacement beyond what is covered in the standard maintenance and repair sections of this contract require a quote be submitted and pre-approved by the COR, prior to commencement of any work being performed. If a repair/replacement part is required and has the ability to impact mission, the COR shall be provided a quote for the total cost broken down by labor time, parts and materials within (8) hours of the discovered issue. In the event that a repair/replacement part is required, and it will not impact mission, the COR must be provided a total quote for time and materials within (48) hours of the discovered issue. 4.11 Record Of Maintenance, Repair And/Or Operational Testing. Records are required to be maintained via a digital logbook maintained by the Contractor. The digital log and copies of inspection maintenance sheet(s) shall be submitted by the 10th of each month to the COR. 4.12 Operational Readiness Report. Contractor shall provide a monthly operational readiness report stating the current condition of each emergency power supply system (EPSS) included in the contract. Report shall be submitted by the 10th of each month and shall be furnished to the COR and building facility managers. A full list of building facility managers will be provided upon task order award.