Inactive Total Small Business Set-Aside (FAR 19.5)

***Amendment 0001 - Extending closing date of solicitation from August 25, 2023 to September 01, 2023. All other terms and conditions remain the same. End of Amendment 0001*** 1. GENERAL INFORMATION: ... ***Amendment 0001 - Extending closing date of solicitation from August 25, 2023 to September 01, 2023. All other terms and conditions remain the same. End of Amendment 0001*** 1. GENERAL INFORMATION: A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. The 29th Infantry Division Band is looking to purchase a band lighting equipment for their band. A list of all items is included in this solicitation, substitutes for the items listed are permitted, however, they must be of equal quality, and the substitute must be approved by the Band Commander. Substituting does not guarantee acceptance, and the original items requested will be the preferred items. This is a brand name or equal solicitation. C. The Government will award a Firm Fixed-Price Contract(s) resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 335132, Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing. The Product Service Code (PSC) is 6230, Electric Portable and Hand Lighting Equipment with a business size standard of 500 employees. This requirement is a 100% Small Business Set-A-Side solicitation and only qualified offerors may submit quotes. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04, dated June 02, 2023. D. The Government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation. E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions. F. Interested vendors agree to hold the prices in their quote firm for 90 calendar days from the date specified for the closing of this RFQ. G. All items must be new. No refurbished or used items will be accepted. H. NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures. To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below: National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity ATTN: NGB-AQ-O 111 S. George Mason Dr. Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil All other agency-level protests should be sent to the Contracting Officer, Rebecca L. Fowler (rebecca.l.fowler6.civ@army.mil) at 6090 Strathmore Road, WH15 Bay H, Richmond, VA 23237. 2. COMMUNICATION WITH THE GOVERNMENT: A. Questions: Submit written questions via email ONLY to contract specialist David A. Pickard at david.a.pickard.civ@army.mil. No phone calls will be accepted. Questions will be received until August 30, 2023, no later than 11:00 a.m. Eastern Time (ET). B. Administrative Information: 1. Contracting Officer: Rebecca Fowler: rebecca.l.fowler6.civ@army.mil 2. Contract Specialist: David A. Pickard: david.a.pickard.civ@army.mil 3. BASIS FOR AWARD: A. The Government intends to award to the responsive, responsible vendor whose quote is the lowest price and meets the requirements as stated in the Purchase Description for the items requested. B. An award(s) will be made on the basis of low price including the evaluation for multiple awards. Multiple awards may be made if determined to be in the best interest of the Government. For evaluation purposes only, a fee of $500.00 per award will be applied during the evaluation – this fee is an administrative tool for evaluation purposes only and is not actually added into any quoted or contract costs. The purpose of adding an administrative fee for evaluation purposes is to determine if it is prudent for the Government to award multiple contracts. While vendors are NOT required to quote all line items of the solicitation, vendors are required to quote all line items within the listed specific groups as follows: (see “Pricing Sheet” for a comprehensive list with quantities and salient characteristics) Group One: Item Numbers 001, 002, 003, 004, 005, 006, 007, 008, 009, 010, 011, 012, 013, 014, 018, 019, 020, 023, and 026 Group Two: Item Numbers 015, 016, 017, 021, 022, 024, and 025 For example: Interested Vendor A can quote everything, Groups One and Two, while interested Vendor B may only be able to provide quotes in Group 2 only; therefore, vendor B, elects to quote on the Group 2. These are all acceptable ways to submit quotes. C. Substitutes for items are allowed but must be of equal or greater quality. ALL substitutes must be approved by the Band Commander. Providing substitutions does not equal acceptance, and the Band Commander reserves the right to deny any proposed substitutions. If a substitute is denied, the group number in which the substitute is in will not be considered for award. D. In order to be considered for an award, vendors shall have an active registration in the System for Award Management at https://sam.gov. Vendors are responsible to ensure the representations, and certifications in their SAM registration are accurate and current. 4. ADDENDUM to 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021) A. Addendum to FAR 52.212-1(b), Submission of offers. Offeror shall submit an electronic copy of their dated quote via e-mail to: david.a.pickard.civ@army.mil with the solicitation number (W912LQ-23-Q-0031) in the subject block, by September 1, 2023, no later than 1:00 PM ET. Facsimile quotes will not be accepted. Vendors who do not provide all the required information with their quotes may be deemed NON-RESPONSIVE for further consideration for the solicitation and award. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission: 1) Signed and completed “Information Sheet (attachment 1)” 2) Signed and completed “52.204-24 & 52.204-26, and 252.204-7016 & 7017 (attachment 2).” 3) Pricing for all contract line-item numbers (CLINS) in the groups they are quoting on. Vendors do NOT have to provide a quote for every group. Vendors can choose what group(s) to quote but must provide a quote for every CLIN in that group. “Band Lighting Pricing Sheet (Attachment 3)” 4) If substitutes are made for any items, all substitutes must also include the following: a) Make, Model, and all parts and accessories included with the substitute and product specifications b) Price of the substitute, in the line item for the requested item. Though substitutions are allowed, substitutions are not guaranteed, if the band commander does not approve the substitute, the group will not be considered for award. If determined by the band commander it is necessary to test an equal instrument prior to final approval or disapproval, the vendor shall provide the Government an opportunity to test the instrument within five working days from notification. 5) Delivery Time frame for each line item. The Government is requesting delivery within 30 days after receipt of order (ARO). Vendors unable to meet the requested delivery period shall provide delivery dates with their quote for Government consideration. The Government will, at its sole discretion, determine if a longer delivery period is acceptable after receipt of quotes. 6. Enclosed Attachments: a. Information Sheet (Attachment 1) b. 52.204-24 & 52.204-26, and 252.204-7016 & 7017 (Attachment 2) c. Band Lighting Pricing Sheet (Attachment 3)