Inactive Total Small Business Set-Aside (FAR 19.5)

Amendment 0001 dated January 21, 2022 1. The purpose of this amendment is to answer questions submitted by interested vendors. 2. The time and date for receipt of quotes is not extended as a result of... Amendment 0001 dated January 21, 2022 1. The purpose of this amendment is to answer questions submitted by interested vendors. 2. The time and date for receipt of quotes is not extended as a result of this amendment. 3. QUESTIONS SUBMITTED AND THE GOVERNMENT'S RESPONSE: Q1: My question or rather clarification is that you’re in need of 3 star lodging February 4-6 and on those dates you need various amount of rooms, correct? A1: Yes. Q2: It is the contractor's job to find a hotel that would accommodate your needs right? A2: Lodging, provided by the contractor, is one of the requirements of this event. Important information for 3rd Party Vendors (Event Planners, etc. is provided in the PWS attachment. Q3: A contractor would pretty much do this with the catering, parking, youth care, and audio support. Just find someone to do it and connect them to you right? A3: Just finding someone to do it and connecting them to the government is incorrect. Important information for 3rd Party Vendors (Event Planners, etc. is provided in the PWS attachment. Q4: What does CLIN(s) mean? for example Parking:CLIN 0008. A4: As defined in the posting CLIN stands for Contract Line Item Number. Q5: What does grade GS-04 for the child card attendant mean? A5: This is a fill-in for Federal Acquisition Regulation (FAR) clause 52.222-42. The fill-in information for the clause identifies the class(es) of service employees expected to be employed under the contract and the wages payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332. Q6: Who is paying the employees? Do I pay them and factor that into my bid for my profit? A6: The government is seeking a contractor to provide services for the event. As stated in the Performance Work Statement (PWS), paragraph 5.1, "The contractor(s) shall provide all lodging, event space, childcare, parking, audio/visual, and catering as well as any staff required to perform each service." The quote submitted should include all costs associated with providing the requested services. Q7: We are hoping to find out if there is (was) an incumbent contractor performing these services, or if this is a brand new contract. If there is an incumbent, could you please provide the current / previous contract number? A7: While the government conducts several Yellow Ribbon events in a year, as each event varies in requirements, there is not a current contract for all events conducted in a year. Each event is considered a stand-alone event and new requirement. Q8: We are a match for the PSC code you all have listed V231, because we can arrange for all of the services you have listed. However, we are not a match for NAICS code721110 because we are not a Hotel or Motel. Are we will eligible to submit a quote? A8: Possibly. The contracting officer has determined the NAICS code 721110 best describes the principal purpose of what is being required as described in the US NAICS Manual. The small business size standard is based on the selected NAICS code. Vendors may submit for a procurement action which is not their primary NAICS, if they certify they meet the small business size standard for the specific action. Vendors submitting quotes who do not meet the small business size standard assigned to the solicitation are not further considered for an award. For example, the small business size standard for 721110 is $35M, a vendor whose primary code is not 721110 but meets the small business size standard of $35M can be considered for award if they certify in 52.212-3 they are small business for the specified NAICS. However, a vendor who does not meet the small business size standard for the specific procurement action or does not certify as meeting the applicable size standard may not be further considered for award. -------END OF AMENDMENT 0001------ 1. GENERAL INFORMATION: A. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. The Virginia Army National Guard will conduct a post-deployment Yellow Ribbon Event for the 1032nd Transportation Company (TC) within a forty (40) mile radius of Gate City, Virginia February 4-7, 2022 for an estimated 255 attendees. To conduct this event, the 1032nd TC will require lodging, event space, audio / visual services, childcare services, catering services, and parking. C. The Government will award a Firm Fixed-Price Contract(s) resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, (Hotels (except Casino Hotels) and Motels). The Product Service Code (PSC) is V231, (Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel), with a business size standard of $35,000,000.00. This requirement is a 100% Small Business Set-A-Side and only qualified businesses may submit quotes. This combined synopsis solicitation, attachments and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-03, dated January 01, 2022. D. Interested vendors agree to hold the prices in its quote firm for 30 calendar days from the date specified for the closing of this RFQ. E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions. 2. COMMUNICATION WITH THE GOVERNMENT: A. Questions: Submit written questions via email ONLY to contract specialist Curtis Gardner at curtis.l.gardner6.civ@army.mil. No phone calls will be accepted. Questions will be received until 11:00 a.m. Eastern Time (ET), January 20, 2022. B. Administrative Information: Contracting Officer: Rebecca Fowler: rebecca.l.fowler6.civ@army.mil Contract Specialist: Curtis Gardner: curtis.l.gardner6.civ@army.mil 3. BASIS FOR AWARD: A. The Government intends to award to the responsive, responsible vendor whose quote is the lowest price and meets the requirements as stated in the Performance Work Statement (PWS). The Government intends to award without discussions. However, the Government reserves the right to conduct discussions if determined necessary. B. An award(s) will be made on the basis of low price including the evaluation for multiple awards for solicitation Groups 1 and 2. Multiple awards may be made if determined to be in the best interest of the Government. For evaluation purposes only, a fee of $500.00 per award will be applied during the evaluation – this fee is an administrative tool for evaluation purposes only and is not actually added into any quoted or contract costs. The purpose of adding an administrative fee for evaluation purposes is to determine if it is prudent for the Government to award multiple contracts. While vendors are NOT required to quote all groups of the solicitation, vendors are required to quote all line items within the listed specific groups as follows: Group 1: Lodging: CLINs 0001, 0002, and 0003 Catering: CLINs 0004 and 0005 Audio / Visual: CLIN 0006 Event Space: CLINs 0007AA, 0007AB, 0007AC, 0007AD, and 0007AE Parking: CLIN 0008 Group 2: Childcare: CLIN 0009 For example: Interested Vendor A can quote on both Groups 1 & 2, while interested Vendor B may not be able to provide childcare in Group 2; therefore, elects to quote on the event requirements (Group 1 only), and interested Vendor C may not be able to provide event services, but can provide childcare and elects to quote Group 2 only. These are all acceptable ways of submitting quotes. However, Vendor A and Vendor B may not quote lodging without quoting catering, audio/visual, event space and parking. C. In order to be considered for an award, vendors shall have an active registration in the System for Award Management at https://sam.gov. Vendors are responsible to ensure the representations, and certifications in their SAM registration are accurate and current. 4. ADDENDUM to 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021) A. Addendum to FAR 52.212-1(b), Submission of offers. Interested vendors shall submit an electronic copy of their dated quote via e-mail to: curtis.l.gardner6.civ@army.mil with the solicitation number (W912LQ-22-Q-0005) in the subject block, not later than 1:00 pm ET, January 24, 2022. Facsimile offers will not be accepted. B. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission: Signed and completed Information Sheet (attachment 1). Signed and completed 52.204-24 and 52.204-26 Representations (attachment 2). Signed and completed 52.212-3 Representations (attachment 3). Signed and completed 252.204-7016 & 7017 Representations (attachment 4). Pricing for all contract line item numbers (CLINS) within the group(s) being quoted. If a CLIN is at no cost (NC) or not separately priced (NSP), the vendor shall so indicate. Vendors may submit an alternate pricing schedule. However, each requirement must be identified as a priced requirement or NC/NSP requirement. The alternate pricing schedule shall be clear as the government will not make any assumptions and award may be made without discussions. For example, the pricing schedule included with this posting may be used or a vendor may submit their own pricing schedule which identifies the price for all event space to include audio/visual with a note stating the price includes the general session, breakout rooms, childcare rooms, resource provider area and counseling rooms and associated audio/visual. 6. Name, address, and pictures for proposed lodging and event space. Lodging is preferred to be located at the event site but not necessary if lodging does not allow. 7. Proof lodging facility has a 3 star rating or higher on tripadvisor.com or similar site. If there is no star rating on tripadvisory.com, then proof of the 3 star rating is required. 8. Catering menus for adults and children. Due to current supply chain issues in the food industry, interested vendors unable to meet the PWS requirements may submit an alternate meal plan for the government’s consideration. However, the government has the sole discretion to accept or reject the plan submitted. 9. Entity name, address, and website of company providing childcare services. Vendors who do not provide all of the required information with their quotes may be deemed NON-RESPONSIVE for further consideration for award. For submission requirements 2, 3, and 4, vendors may provide a statement confirming their representations and certifications are current and accurate in SAM in lieu of submitting the actual documents. C. Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Interested vendors are responsible for submitting electronic quotes by the solicitation due date and time. Quotes received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f). D. The Government will incur no cost associated with the preparation of this quote. 5. PRICING SCHEDULE GROUP 1 Item Number Short Description Quantity Unit Price Extended Price 0001 1032nd Lodging February 4, 2022 30 Rooms 0002 1032nd Lodging February 5, 2022 50 Rooms 0003 1032nd Lodging February 6, 2022 10 Rooms 0004 1032nd Adult and Teen Catering 430 Meals 0005 1032nd Child Catering 80 Meals 0006 1032nd Audio Visual Use and Support 1 Lump Sum 0007 1032nd Event Space Feb 5-6 (Informational CLIN) 0007AA 1032nd General Session Conference Rm 1 Lump Sum 0007AB 1032nd Resource Provider Area 1 Lump Sum 0007AC 1032nd Counseling Rooms – 2 per day 1 Lump Sum 0007AD 1032nd Childcare Rooms – 2 per day 1 Lump Sum 0007AE 1032nd Youth Room 1 Lump Sum 0008 1032nd Event Parking 250 Each GROUP 2 0009 1032nd Child Care Services – 40 per day 80 Each Due to the current rise in positive COVID19 cases and the Health Protection Conditions it may be necessary for the Virginia Army National Guard (VAARNG) to cancel the event after award. Any cancellation costs, with cancellation dates, which may be incurred should it be necessary to cancel the event after award shall be submitted with the quote. For example: Costs associated with a cancellation more than 14 days prior to the event may differ from associated costs should cancellation occur 5 days prior to the event. Conditions associated with the costs shall be clearly annotated. 6. PROVISIONS AND CLAUSES A. The following FAR and DFARS provisions are incorporated by reference and apply to this solicitation: 52.204-7, System for Award Management (OCT 2018) 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) 52.212-1, Instructions to Offerors Commercial Items (SEP 2021) 52.222-22, Previous Contracts And Compliance Reports (FEB 1999) 252.204-7008, Compliance With Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.225-7974 (Dev), Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005), (FEB 2020) 252.239-7098 (Dev), Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.(Deviation 2021-O0003), (APR 2021) B. The following FAR and DFARS clauses are incorporated by reference and are applicable to this solicitation and any resulting award: 52.204-13, System for Award Management Maintenance (OCT 2018) 52.204-19, Incorporation By Reference Of Representation And Certifications (DEC 2014) 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) 52.222-19 (Dev), Child Labor - Cooperation with Authorities and Remedies (DEVIATION 2020-O0019), (JUL 2020) 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts (AUG 2018) 52.232-39, Unenforceability of Unauthorized Obligations (June 2013) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 252.201-7000, Contracting Officer's Representative (DEC 1991) 252.203-7002, Requirement To Inform Employees Of Whistleblower Rights (SEP 2013) 252.204-7000, Disclosure Of Information (OCT 2016) 252.204-7003, Control Of Government Personnel Work Product (APR 1992) 252.204-7009, Limitations on the Use or Disclosure of Third-Party (OCT 2016) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2019) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.204-7020, NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.225-7012, Preference For Certain Domestic Commodities (DEC 2017) 252.225-7048, Export-Controlled Items (JUN 2013) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.232-7017, Accelerating Payments to Small Business Subcontractors-- Prohibition on Fees and Consideration (APR 2020) 252.243-7001, Pricing Of Contract Modifications (DEC 1991) 252.244-7000, Subcontracts for Commercial Items (JAN 2021) C. The following FAR and DFARS provisions are incorporated by full text and apply to this solicitation. Full text of a provision may be accessed electronically at https://www.acquisition.gov. Supplemental information for applicable provisions is provided below. 52.204-22, Alternate Line Item Proposal (JAN 2017) 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020) – see attachment number 2 52.204-26, Covered Telecommunications Equipment or Services-Representation (OCT 2020) – see attachment number 2 52.212-3, Offeror Representations and Certifications – Commercial Items (FEB 2021) – see attachment number 3 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) 52.252-5, Authorized Deviations in Provisions (NOV 2020) – fill in text for paragraph (b) Defense Federal Acquisition Regulation Supplement (DFARS)(48 CFR 2) 252.203-7005, Representation Relating to Compensation of Former DOD Officials (NOV 2011) 252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation (DEC 2019) – see attachment number 4 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (MAY 2021) - see attachment number 4 D. The following FAR and DFARS clauses are incorporated by full text and apply to this solicitation and any resulting award. Full text of a clause may be accessed electronically at https://www.acquisition.gov. Supplemental information for applicable clause is provided below. 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (SEP 2021) The following FAR clauses included in 52.212-5 are applicable to this acquisition: 52.203-19 (JAN 2017), 52.204-23 (JUL 2018), 52.204-25 (AUG 2020), 52.209-10 (NOV 2015), 52.233-3 (AUG 1996), 52.233-4 (OCT 2004), 52.204-10 (JUN 2020), 52.209-6 (JUN 2020), 52.219-6 (NOV 2020), 52.219-28 (SEP 2021), 52.222-3 (JUN 2003), 52.222-19 (JAN 2020), 52.222-21 (APR 2015), 52.222-26 (SEPT 2016), 52.222-36 (JUN 2020), 52.222-50 (OCT 2020), 52.223-18 (JUN 2020), 52.224-3 (JAN 2017), 52.225-13 (FEB 2021), 52.232-33 (OCT 2018), 52.222-41 (AUG 2018), 52.222-42 (MAY 2014), Fill-in text for clause 52.222-42 is as follows: Code: Title: Grade: Hourly Rate: 24570 Childcare Attendant GS-04 $15.68 24580 Childcare Center Clerk GS06 $19.55 07260 Waiter/Waitress WG03 $15.34 07130 Food Service Workers WG02 $13.96 07041 Cook I WG06 $19.31 07042 Cook II WG08 $21.94 07070 Dishwasher WG02 $13.96 31290 Shuttle Bus Driver WG06 $19.31 31260 Parking and Lot Attendant WG02 $13.96 11150 Janitor WG02 $13.96 11122 Housekeeper Aide WG02 $13.96 99050 Desk Clerk GS04 $15.68 52.222-53 (MAY 2014), 52.222-55 (NOV 2020), 52.222-62 (JAN 2017), and 52.226-6 (JUN 2020). 52.252-2, Clauses Incorporated by Reference (FEB 1998) 52.252-6, Authorized Deviations in Clauses (NOV 2020) – fill in text for paragraph (b) Defense Federal Acquisition Regulation Supplement (DFARS)(48 CFR 2) 252.203-7000, Requirements Relating to Compensation of Former DOD Officials (SEP 2011) 252.232-7006, Wide Area Workflow Payment Instructions (DEC 2018) – fill in information to be provided at time of award 7. ATTACHMENTS Attachment 1: Information Sheet Attachment 2: FAR Provisions 52.204-24 and 52.204-26 Representations Attachment 3: FAR Provision 52.212-3 Representations Attachment 4: DFARS Provisions 252.204-7016 & 7017 PWS & PRS W912LQ22Q0005 Johnson City Tennessee Wage Determinations Kingsport Tennessee Wage Determinations