Inactive 8(a) Sole Source (FAR 19.8)

THIS IS A SOURCES SOUGHT NOTICE FOR ACTIVE SBA 8(a) program participants only. This notice is for planning purposes only and does not obligate the government to award a contract or otherwise pay for t... THIS IS A SOURCES SOUGHT NOTICE FOR ACTIVE SBA 8(a) program participants only. This notice is for planning purposes only and does not obligate the government to award a contract or otherwise pay for the information provided in response. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any contractor responding to this notice should ensure that its response is complete and sufficiently appropriate and sufficiently detailed to allow the government to determine the contractor's qualification to perform work. Respondents are advised that the government is under no obligation to acknowledge the receipt of the information received or to provide feedback to respondents with respect to any information submitted. Responses to this notice will not be considered adequate responses to a solicitation. NON-PERSONAL SERVICES. The purpose of this requirement is to provide Medical and Dental Non-clinical Case Management and Administrative Care Coordinator staffing in support of Individual Medical Readiness (IMR). This requirement is designed to be flexible, responsive, and to meet the ever-evolving needs of the government. The Vermont Army National Guard's (VTARNG) Surgeon's Office requires a highly responsive process whereby the government can quickly obtain needed support and services. VTARNG Surgeon's Office requires both case manager and administrative care coordinator support services (non-clinical). The case management services may be filled at a minimum by either a Registered Nurse (RN), Licensed Vocational/Practical Nurse (LVN/LPN) or Licensed Social Worker (LICSW). The Contractor may be required to travel to execute any missions to support the ARNG, and specifically, in support of mobilizations and de-mobilizations if required. The Contractor shall furnish all labor and services required to provide a wide range of Medical and Dental Non-clinical Case Management and related Medical Administrative support services to include but not limited to: Attend Periodic Health Assessment and Soldier Readiness Checks as determined by the needs of the state and the individual units, to provide case management services for the Army National Guard in support of surge and contingency requirements as well as its steady-state mission. Ensure Soldiers referred by a provider are followed by the case management team. Provide a monthly report consisting of all cases and the status of each case regarding Soldiers’ care from the identification of the condition to when the Soldier is either: 1) Considered medically ready or 2) Administratively separated from the military. Provide all medical and administrative charting in eCase, Dental Classification (DENCLASS) Module, Medical Data Protection System (MEDPROS), eProfile, Medical Health Assessment/Periodic Health Assessment (MHA/PHA), Medical Electronic Data Care History and Readiness Tracking (MEDCHART), Automated Voucher System (AVS), Armed Forces Health Longitudinal Technology (AHLTA), Medical Operational Data System (MODS), and Medpros Web Data Entry (MWDE). (Training in these systems will be provided by the government). Log contacts with Service Members. Communicate with delegated government personnel to track compliance versus noncompliance during monthly case reviews. Ensure Soldiers are case managed in the eCase module and provide a monthly report that shows the number of profiles initiated, extended, and closed. Request profile exams/evaluations and audiology exams at physical exam center. Coordinate Soldier treatment plans with appropriate medical facilities. Maintain automated referrals indicated in MEDCHART and provide monthly reports on cases adjudicated. Educate Soldiers on resources available to improve medical and dental readiness. Track medical appointments by communication with unit to ensure Soldier attendance and submission of follow up documentation. Ensure all medical documentation received from the Soldier and/or their medical team is received and placed in appropriated electronic record, as well as the Soldier’s hard copy record. Maintain Soldier medical records in accordance with Army Regulation (AR) 40-66. Provide Records Custodian or delegate with all relevant medical/dental documentation. Upload medical documents of case managed Soldiers into Health Readiness Record (HRR). Provide all medical documents received for case management to Records Custodian and document the transfer. The Government requests interested SBA 8(a) registered participants submit a response which shall include a brief description of same/similar services offered to the Government and to commercial customers and any existing / anticipated teaming arrangements (i.e. prime contractor/subcontractor, joint venture, mentor protégé relationship, etc). Capability packages should clearly address the following: A technical understanding of the requirement to provide non-clinical case manager and related administrative support services to the VTARNG State Surgeons Office. 2. Key Personnel: Does the key staff have experience in directing and coordinating the technical direction of the services outlined in the performance work statement, to provide non-clinical case management related support services? 3. Past Performance - Does your firm have the relevant past performance experience within the last three years of providing non-clinical case management services? 4. Does your firm have work experience similar in nature, scope complexity value and difficulty of work in providing non-clinical case management and related administrative support services?