Inactive Total Small Business Set-Aside (FAR 19.5)

Amendment 003 Statement of Changes 15 December 2022 Decreased total number of meals to 44,440 (Breakfast) and 39,684 (Dinner) Revised Technical Exhibit 3 in the Performance Work Statement to adjust th... Amendment 003 Statement of Changes 15 December 2022 Decreased total number of meals to 44,440 (Breakfast) and 39,684 (Dinner) Revised Technical Exhibit 3 in the Performance Work Statement to adjust the daily meal count tomatch the total number of meals requested. Amendment 002 Statement of Changes 5 December 2022 Added Request for Information Question and Answers Log Added Site Visit notes Expect downward changes to the number of meals required. Government expects that this adjustment will be amended NLT 14 December with a revision of the PWS. Amendment 001 Statement of Changes 21 November 2022 Changed Technical Acceptability requirements in section 1.4 of the solicitation. Department of Defense requires its own audit of food vendors prior to being offered an award. Contact information is included in this section as well. Added Technical Exhibit 4 – Pre-Audit Questionnaire Changed due date of questions to 30 December and due date of proposals to 16 January. Will post notes from the site visit and the first Q&A log NLT 29 November. COMBINED SYNOPSIS/SOLICITATION: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912L6-23-R-0003 and is issued as a Request For Proposal (RFP) in accordance with the requirements of Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, using the procedures of FAR Part 13, Simplified Acquisition Procedures, and FAR Part 37, Service Contracting. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 dated July 12, 2021. The FAC and FAR are available at https://www.acquisition.gov/FAR . The United States Property and Fiscal Office (USPFO) for Oklahoma intends to make an award for the preparation, delivery, and serving of prepared meals to support units at Fort Riley, Kansas from 1 March – 8 April 2023. The Government's intent is to award a contract to provide breakfast and dinner meals to facilitate Oklahoma National Guard training. The Government is obligated only to the extent of authorized quantities ordered by meal. This combined synopsis/solicitation is a 100% Small Business set-aside. The North American Industry Classification System (NAICS) code 722320, Caterers with a size standard of $8,000,000.00. 52.232-18 Availability of Funds. Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. A site visit will be held at Fort Riley to allow contractors access to the Devil’s Den Dining Facility. Site visit will be conducted on 16 November at 1300 CST at 7011 Siebert Street, Fort Riley, Kansas 66442. Coordinate with the Fort Riley Installation Security prior to arrival to ensure that contractors understand access procedures and required credentials. Please let Mr. Kelly know if you intend to attend the site visit. Responsible offerors shall provide pricing for the following line items: Line Item 0001: Breakfast Meal - Unit of Issue: Each - Quantity: 44,440 Line Item 0002: Dinner Meal – Unit of Issue: Each – Quantity: 39,684 This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. The award is subject to the Service Contract Labor Standards statute, Wage Determination KS 2015-5337, Revision 19, dated 3 August 2022. Upon submission of proposals, the Offeror must have a current and active registration in the System for Award Management (SAM) database at website https://sam.gov. Questions shall be submitted via email not later than December 30, 2022 sent to Mr. Joseph Kelly at joseph.b.kelly1.civ@mail.mil by 4:00 p.m. CST. Proposals shall be submitted electronically to Mr. Kelly by or before January 16, 2023 at 4:00 PM CST. It is the Offeror’s responsibility to ensure all proposal documents was received prior to the close date and time. The Government intends to award a single Firm-Fixed-Price (FFP) contract. Proposals will be evaluated on technical acceptability and price. Offerors must be deemed responsible. Offerors will submit a proposal that addresses their capability in accordance with the Performance Work Statement (PWS). The Contractor shall provide all supervision and labor personnel, food safety and food quality control equipment, dining ware to include paper products, serving utensils and equipment, sanitation supplies, condiments and all other supplies that maybe needed. INSTRUCTIONS TO OFFERORS 1.1 General Instructions: This section provides general guidance for preparing proposals. Throughout this section, the term “Offeror” means the prime contractor submitting the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Proposal will be reviewed for responsiveness prior to being technically evaluation. An Offeror who submits an incomplete package may be considered non-responsive and will be notified immediately with the reason. The proposal shall be compliant with the requirements as stated in the Request for Proposal (RFP). A proposal that is sufficiently documented to support price and technical requirements in a complete, orderly and detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and RFP may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award. Offeror’s must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale along with providing any assumptions in their proposals. 1.2 The Government intends to award without discussions. 1.3 The Government will not reimburse any costs incurred in relation to the proposal preparation. 1.4 IAW with Technical Exhibit 4 , Contractors must adhere to an inspection by the U.S Army Veterinary Department and complete Technical Exhibit 1 prior to inspection. Contractors must write a letter (preferably on letterhead) requesting an initial food protection audit. The owner or an authorized representative of the establishment processing the product(s) must sign the letter. The Contractor must address the letter to the U.S. Government purchasing agent or contracting agency. The request must contain, at a minimum, the following information: a. The full name of the processing facility, street address (or geographical location), city, state, zip code, and county or country where the establishment is located. Include the mailing address if different from the physical facility address. b. The name, title, telephone and e-mail address of the person to contact at the establishment, and the normal operating hours of the facility. c. A list of the specific products to be procured by the Department of Defense (DOD) (e.g., novelty ice cream or catered meals). d. A list of the federal, state, and local regulatory agencies currently inspecting the facility. If the facility has a federal or state establishment number, please provide the number. e. If the vendor is a caterer, restaurant, or central kitchen, indicate where the vendor prepares the food, which military installations the vendor will serve, and if the meals will be contracted or retail sale. f. For questions about the audit and to schedule the audit, please contact the Fort Riley Food Auditor Section via 785-717-8614 or email at carlos.s.quinones2.mil@health.mil. 1.5 The Offeror shall submit an unclassified proposal, which demonstrates its ability to perform and meet the requirements in the Performance Work Statement (PWS). 1.6 Proposal shall conform to all the requirements of this RFP IAW FAR Part 15.101-2. 1.7 Proposals will consist of the following: Proposal with pricing with the two CLIINs identified above Proposal must address ability to flex headcounts and a minimum notice to increase or decrease headcounts Proposal must address the capability to cook on site with a mobile kitchen. Kitchen preparation equipment will not be made available to vendors Copy of Department of Army Food Audit within the past year Capability Statement of Mobile Kitchen Unit with picture (Two Page Maximum) EVALUATION FACTORS FOR AWARD Basis for Award Contract will be awarded to vendors on a lowest price technically acceptable (LPTA) basis. A contract will be awarded to the Offerors whose proposals conforms to the solicitations requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this solicitation) and is judged, based on the evaluation factors and sub-factors, to represent the lowest price technical acceptability. Evaluation Factors. Evaluation Criteria: Commercial Mobile Kitchen for onsite cooking. Ability to provide Government prescribed menus (see Technical Exhibit 1 and 2) Valid copy of Department of the Army Food Audit within the past year Menus priced at fair and reasonable2Evaluation Process. 2. Evaluation Process The Lowest Price Technically Acceptable (LPTA) source selection process will be used. Offeror’s technical proposal will be evaluated on an acceptable/unacceptable basis. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined non-responsive and thereby excluded from further consideration. 3. Solicitation Requirements, Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or sub-factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being determined ineligible for award. Offerors must clearly identify any exception to the solicitation’s terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.