Inactive Total Small Business Set-Aside (FAR 19.5)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This annou... This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912L6-22-R-0001 and is issued as a Request For Proposal (RFP) in accordance with the requirements of Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, using the procedures of FAR Part 13, Simplified Acquisition Procedures, and FAR Part 37, Service Contracting. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06 dated July 12, 2021. The FAC and FAR are available at https://www.acquisition.gov/FAR . The Oklahoma National Guard intends to award approximately 15 to 20 Blanket Purchase Agreements (BPA) that maximizes competition through a regional and tiered approach. The Oklahoma National Guard has multiple armories located across the state in urban and rural areas. The intent is to award multiple purchase agreements to maximize catered meals support for a variety of events with an estimated headcount range of 20 to 500 personnel or more. Period of Performance is a five year ordering period. This combined synopsis/solicitation is a 100% Small Business set-aside. The North American Industry Classification System (NAICS) code 722320, Caterers with a size standard of $8,000,000.00. Responsible offerors shall provide pricing for the following line items: Line Item 0001: Breakfast Meal - Unit of Issue: Each - Quantity: To Be Determined (TBD) Line Item 0002: Lunch Meal – Unit of Issue: Each – Quantity:TBD Line Item 0003: Dinner Meal – Unit of Issue: Each – Quantity:TBD Line Item 0004: Box Lunch – Unit of Issue: Each – Quantity: TBD This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. The award is subject to the Service Contract Labor Standards statute, Wage Determination OK 2015-5315, Revision 13, dated 21 June 2021. Upon submission of proposals, the Offeror must have a current and active registration in the System for Award Management (SAM) database at website https://sam.gov. Questions shall be submitted via email not later than December 15, 2021 sent to Mr. Joseph Kelly at joseph.b.kelly1.civ@mail.mil by 4:00 p.m. CST. Proposals shall be submitted electronically to Mr. Kelly by or before December 31, 2021 at 4:00 PM CST. It is the Offeror’s responsibility to ensure all proposal documents was received prior to the close date and time. The Government intends to award multiple Firm-Fixed-Price (FFP) Blanket Purchase Agreements (BPA). Proposals will be evaluated on technical acceptability and price reasonableness. Offerors will submit a proposal that addresses their capability in accordance with the Performance Work Statement (PWS). The Contractor shall provide all supervision and labor personnel, food safety and food quality control equipment, dining ware to include paper products, serving utensils and equipment, sanitation supplies, condiments and all other supplies that maybe needed. INSTRUCTIONS TO OFFERORS 1.1 General Instructions: This section provides general guidance for preparing proposals. Throughout this section, the term “Offeror” means the prime contractor submitting the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Proposal will be reviewed for responsiveness prior to being technically evaluation. An Offeror who submits an incomplete package may be considered non-responsive and will be notified immediately with the reason. The proposal shall be compliant with the requirements as stated in the Request for Proposal (RFP). A proposal that is sufficiently documented to support price and technical requirements in a complete, orderly and detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and RFP may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award. Offeror’s must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale along with providing any assumptions in their proposals. 1.2 The Government intends to award without discussions. 1.3 The Government will not reimburse any costs incurred in relation to the proposal preparation. 1.4 IAW with Technical Exhibit 6, Contractors awarded a BPA must adhere to an inspection by the U.S Army Veterinary Department and complete Technical Exhibit 6 prior to inspection. Contractors must write a letter (preferably on letterhead) requesting an initial food protection audit. The owner or an authorized representative of the establishment processing the product(s) must sign the letter. The Contractor must address the letter to the U.S. Government purchasing agent or contracting agency. The request must contain, at a minimum, the following information: a. The full name of the processing facility, street address (or geographical location), city, state, zip code, and county or country where the establishment is located. Include the mailing address if different from the physical facility address. b. The name, title, telephone and e-mail address of the person to contact at the establishment, and the normal operating hours of the facility. c. A list of the specific products to be procured by the Department of Defense (DOD) (e.g., novelty ice cream or catered meals). d. A list of the federal, state, and local regulatory agencies currently inspecting the facility. If the facility has a federal or state establishment number, please provide the number. e. If the vendor is a caterer, restaurant, or central kitchen, indicate where the vendor prepares the food, which military installations the vendor will serve, and if the meals will be contracted or retail sale. 1.5 The Offeror shall submit an unclassified proposal, which demonstrates its ability to perform and meet the requirements in the Performance Work Statement (PWS). 1.6 Proposal shall conform to all the requirements of this RFP IAW FAR Part 15.101-2. 1.7 Proposals will consist of the following: ? Pricing Sheets (Technical Exhibits 5a and 5b)? ? Service Location Sheet (Technical Exhibit 2)? ? Complete Pre-Audit Questionnaire for Restaurants, Caterers, and Commercial Kitchens (Technical Exhibit 6)? ? Complete Minimum notices and Time Requirements (Technical Exhibit 7)? ? Copy of Current State Health Inspection? ? Copy of Mobile Food Establishment License (Tier I only)? ? Capability Statement of Mobile Kitchen Unit with picture (Two Page Maximum)? ? Copy of public menus with pricing? EVALUATION FACTORS FOR AWARD 1. Basis for Award BPAs will be awarded to vendors that submit a technically acceptable proposal with pricing that is deemed fair and reasonable. Fair opportunity will be provided by competing individual calls with BPA holders on a lowest price technically acceptable (LPTA) basis. A BPA will be awarded to the Offerors whose proposals conforms to the solicitations requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this solicitation) and is judged, based on the evaluation factors and sub-factors, to represent the lowest price technical acceptability and price reasonableness. 2. Evaluation Factors. (Per PWS SECTION 5) All meals provided must fall into one of the three categories with preference given to Tier I catered meals. The categories are Tier I, Tier II and Tier III. Tier I meals are based on provided government menus (Refer Technical Exhibits 4a and 4b Government Recommended Menus) and are full service meals. Tier II meals are based on contractor provided menus that meet meal standards and can be delivered or full service meals. Tier III meals are all other catered meals. Tier I Evaluation Criteria: ? Commercial Mobile Kitchen for onsite cooking. ? Ability to cater Government prescribed menus. ? Valid copy of State Mobile Food Establishment License. ? Valid copy of State Health Inspection. ? Menus priced at fair and reasonable. Tier II Evaluation Criteria: ? Ability to cater or deliver menu selections to the standards specified per PWS 5.2. ? Valid copy of State Health Inspection. ? Menus priced at fair and reasonable. Tier III Evaluation Criteria: ? Ability to cater or deliver a diverse menu selection. ? Valid copy of State Health Inspection. ? Menus priced at fair and reasonable. 3. Evaluation Process. The Lowest Price Technically Acceptable (LPTA) source selection process will be used. Offeror’s technical proposal will be evaluated on an acceptable/unacceptable basis. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined non-responsive and thereby excluded from further consideration. 4. Solicitation Requirements, Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or sub-factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being determined ineligible for award. Offerors must clearly identify any exception to the solicitation’s terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable. BPA CALL ORDERING PROCEDURES 1. OKARNG will identify catered meal requirements by date, location, number and type of meals needed per day and identify whether full service or whether pickup or dine-in services are required. Requirement is recorded on the BPA request form along with a funded purchase request and AFMIS Request. These documents are due to contracting office by the requiring activity NLT 45 days prior to the event. For requirements under $10,000, the Government reserves the right to rotate or compete. All requirements that are $10,000 and above will be competed through a Request For Quote (RFQ) process. The RFQ will also identify which Tier(s) of meal services will be considered and the due date/time of quotes. Contracting will issue a RFQ to all vendors who hold an active BPA in the region of the service location NLT 30 days prior to the event. Vendors who are interested in providing meal services for the event, will return the RFQ within the required time frame with pricing. Since this is a competitive RFQ, vendors are encouraged to provide pricing discounts based on quantity of meals. Vendors are given 15 days to respond to the RFQ with their pricing. This allows for 15 days for vendor selection and notification of contract award. 2. Typically, large meal requirements (long duration events with high headcounts) will only be solicited with Tier I vendors. Medium sized events will typically request Tier II and III. Small meal requirements will typically only request Tier III vendors. Ultimately, the Tier(s) that are requested in a RFQ will be established by the vendor mix and capabilities available within that region. RFQ Pricing and Menus. ? Tier I – Government prescribes all menu requirements by day as part of the RFQ. Vendor submits per meal price for all meals, catering/delivery fee (if applicable) and an overall total price. ? Tier II and Tier III – Vendor sets price for each meal type (Breakfast, Lunch, Dinner) and provide a range of menus for each meal type that the Government can choose from at that price. Menu selections offered by the vendor consists of requirements in Paragraph 5.5.4. Additionally, vendor will also submit any catering/delivery fees and an overall total price. 3. BPA Call RFQ Evaluation Criteria. OKARNG selects the vendor for award based on a lowest price technically acceptable (LPTA) evaluation criteria by conducting a technical and price review of the vendor’s price and menu items. ? Technical Review for Acceptability: o Tier I – Vendor affirms that it can provide Government directed menus that conform with the standards in Paragraph 5.2 (Meal Standards) o Tier II – Government reviews contractor provided menu items to ensure they conform with the standards in Paragraph 5.2 (Meal Standards) o Tier III – Government reviews that vendor offered menus are consistent with the menus offered by the vendor to the general public. o Vendors that are deemed technically unacceptable will not be considered for award and notified by the contracting office. ? Price Review o If contracting receives two or more technically acceptable bids in response to a RFQ, no further price review will be conducted. Competition is achieved and the lowest quoted price accepted. o If only one technically acceptable bid is received in response to the RFQ, contracting conducts a price analysis to ensure the overall price is fair and reasonable. The Government will not pay more than what the vendor offers its meals to the general public. 4. BPA Call Award. After the Government conducts its technical and price review, the vendor with the lowest priced proposal and is technically acceptable will be issued a contract award. Award can take the form of either a BPA Call (Form 1155) or a Government Purchase Card (GPC) order. Unsuccessful offerors who did not receive the award will be notified of the vendor that won the award and overall price. Please note that only authorized callers designated in your Master BPA can authorize orders. 5. Performance Coordination. Once a BPA Call is sent to the vendor, the vendor must return the order signed acknowledging receipt and acceptance of the order. This forms a binding contractual agreement between the vendor and the Government. Now the vendor is authorized to coordinate the delivery specifics and menu selections with the Contracting Officer Representative (COR) or unit representative. The Government chooses only one menu per day/meal type. For example, even though the vendor offers multiple menus for breakfast, only one menu will be selected for that day for the breakfast meal. Performance Monitoring. The Government will establish CORs to perform oversight of vendor performance using the Performance Requirements Summary in Technical Exhibit 1. Random sampling surveys will be conducted for feedback. The Government reserves the right to terminate a BPA with any vendor that fails to meet these standards. 6. BPA Calls issued with a DD1155 will be paid through Wide Area Workflow (WAWF). Vendors submit an electronic invoice in WAWF and will be paid via electronic funds transfer (EFT). Some orders may be placed with the Government Purchase Cardholders (GPC) and those payments will be made by credit card. Typically, orders placed under $25,000 will be placed with a GPC card.