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This is a combined synopsis/solicitation for commercial items prepared in accordance with Simplified Acquisiton Procedures (Part 13) and the format in Subpart 12.6, as supplemented with additional inf... This is a combined synopsis/solicitation for commercial items prepared in accordance with Simplified Acquisiton Procedures (Part 13) and the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a request for quotation (RFQ). A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-27. The NAICS is 721110. This purchase is unrestricted. The Michigan Army National Guard has a requirement for conference facility that can provide overnight rooms, meals, audio visual and nine conference spaces one of which will need to hold 250 individuals. The required location for the event can be no more than 60 miles from 1402 Carlisle Rd, Traverse City, MI 49696. Please see the attached Performance Work Statement (PWS) Attachment A for specifications. . The period of performance shall be 21 Aug- 23 Aug, 2020 This is a firm fixed price contract: CLIN Description Quantity U/M 0001 Hotel Rooms IAW PWS Attachment A 1 Job 0002 Meals IAW PWS Attachment A 1 Job 0003 Conference Space IAW PWS Attachment A 1 Job 0004 Audio Visual IAW PWS Attachment A 1 Job The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services for the National Guard Bureau via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil. Each CLIN is identified as 1 JOB which provides for multiple invoices to be submitted at the time of performance. Invoices are to be submitted for services performed; invoices will not be accepted for billing future services during the period of performance. Invoices must be submitted through Wide Area Work Flow https://wawf.eb.mil). Invoices may be submitted at a frequency of no more than once a month. GENERAL INSTRUCTIONS Offers shall submit a Quote via email in accordance with the instructions contained herein. Each electronic file shall be clearly named in accordance with the solicitation provisions. The Offeror’s Quote shall be submitted in according to the requirements set forth below: Quotes will be considered late unless the Offeror completes the entire submission of the quote before the closing date and time for receipt of Quotes under this solicitation. Late Quotes may not be eligible for award. Quote submission must be completed by the date and time indicated below. Please note: As applicable, these submission instructions will also apply to any future correspondence related to this solicitation. 2.1 Errors, Omissions, or Ambiguities If an Offeror believes the solicitation, including the Performance Work Statement, contains an error, omission, or ambiguity, or is otherwise unsound, the Offeror shall immediately notify the Contract Administrator and Contracting Officer in writing with supporting rationale prior to the date set for the closing for receipt of quotes. 2.2 False Statements in Offers Offerors must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001. QUESTIONS AND AMENDMENTS All questions regarding this RFQ shall be submitted in writing to Shellawn.m.hickling.civ@mail.mil Questions are due no later than 12:00pm (ET), 30 March, 2020. Questions submitted via telephone or voicemail will not be accepted and will not be addressed in any amendments to the RFQ. Answers to questions will be provided to all prospective Offerors, giving due regard to the proper protection of the proprietary information. In order to receive responses to questions, Offerors shall cite, at a minimum, the section, paragraph, number, and page number in the format shown below. Further, Offerors’ are reminded that the Government will not address any hypothetical questions aimed toward receiving a potential “evaluation decision” from the Government. When submitting questions and comments, please refer to the specific text of the RFQ in the following format: Email “subject line” shall read: RFQ No.: W912JB20Q0021 – Questions Submitted (Contractor Name) Questions shall be submitted in a Microsoft Excel file in the following format: Solicitation or Attachments RFQ Section Paragraph No. Page No.(s) Questions Category (Contract or Technical) Question 1 2 All questions will be answered in an amendment and provided to all Offerors via FedBizOpps. The government will not attribute any questions(s) asked to the submitting Offeror(s). If Amendments to the solicitation are issued, all Offerors must acknowledge the Amendments by signing the accompanying Standard Form 30 and returning the signed Standard Form 30 for all Amendments issued with the Offeror’s quote submission. Failure to acknowledge all Amendments issued by the Government may result in the quote submitted in response to the solicitation being found non-responsive by the Government. QUOTE CONTENT AND SUBMISSION INSTRUCTIONS The Government intends to make an award based on initial proposals but reserves the right to hold discussions. Offerors are encouraged to ensure initial proposal is their best and final. The Government also reserves the right to require minor clarifications. However, the Government may award without requesting clarification for ambiguity. Do not submit quotes on Contracting Ops; they will not be accepted. It is the vendor’s responsibility to monitor this site for any amendments. The government is not responsible for any attachments that are rejected by the cyber security due to corruption or virus extensions. It is the offeror’s responsibility to contact the POC via email to verify the quote is received PRIOR to the date and time set for the due date of RFQ. Quote Submission Due Date Responses for the submission of your Quote of this solicitation shall be received no later than 12:00pm, (ET) on Monday, May 4 , 2020 to the email address identified herein. Quote Content Offerors shall include the following information in the cover letter of their quote: Contact Name Contact Phone No. and E-mail Address Complete business Mailing Address Duns No. and Cage Code Your quote shall be clearly organized and presented in order to allow an evaluation by the Government. An Offeror’s quote is presumed to represent the Offeror’s best efforts to respond to the RFQ. Furthermore, the services priced must be consistent with the services that are described in the Performance Work Statement. The Offeror is permitted to submit on-going projects as demonstrated prior experience (for itself or Major Subcontractors) if 12 months of performance, at a minimum, under the on-going contract has been completed an if the Offeror clearly describes the stage that the project is at/what has been completed under performance to date. EVALUATION FACTORS FOR AWARD The Government intends to award to a company that meets all the requirements listed in the PWS and to a responsible company whose quote, conforming to the terms and conditions of the solicitation, is most advantageous to the government based on price and other factors that provide the best value to the government. Best value will be determined by evaluating each quote for price, past performance, and the capability. All evaluation factors are approximately equal. Evaluation Factors The Government will evaluate Offeror’s quote submissions based on the following evaluation factors. Factor 1 – Demonstrated Prior Experience and Past Performance Factor 2 – Price Factor 3 – Compliance with the Performance Work Statement BASIS FOR AWARD One award will be made to the responsible Offeror submitting an overall quote that is determined most advantageous to the Government, price and non-price factors considered. The basis for award will be best value. Evaluation will be conducted and selection will be made in accordance with the guidelines provided in the Federal Acquisition Regulation (FAR), the Performance Work Statement, and this RFQ. The Government intends to award to the company that meets or exceeds the specifications listed and meets the provisions of the solicitation. The Government may award to other than the lowest price quote. The perceived benefits of the higher priced quote shall merit the additional cost. The awardee must not have negative or adverse information on FAPIIS or SPRS in the last three years. Negative or adverse action in FAPIIS or SPRS in the last three years may render your quote unacceptable.