Inactive SBA Certified Women-Owned Small Business (WOSB) Program Set-Aside (FAR 19.15)

***** SEE ANSWERS TO RECENT QUESTIONS, BELOW -- See ANSWERS TO RECENT QUESTIONS ----- ******* We are interested to bid on the W912HQ-24-S-DIGI - CEHO Digitization of Archival Collection - Department o... ***** SEE ANSWERS TO RECENT QUESTIONS, BELOW -- See ANSWERS TO RECENT QUESTIONS ----- ******* We are interested to bid on the W912HQ-24-S-DIGI - CEHO Digitization of Archival Collection - Department of Army – USACE RFP. We have the following questions for the same. We provide similar services along with emergency scanning facilities to a range of clientele. Can you permit for offsite scanning beyond 90 miles? No. The location provision facilitates progress reviews and on-site inspections by the government. 2. What is the level of preparation required? (Removal of fasteners, staples, post-it’s, etc.) There will be almost no fasteners, staples, or stickers; however, the vast majority of imagery will be housed in mylar or paper envelopes and will need to be removed for scanning 3. What level of reassembly is required? (Do we need to apply to fasteners, post-it’s and rearrange the documents in the same order after scanning?) No reassembly required; images will need to be rehoused in their original envelopes/folders in the same order they were prior to scanning 4. Do we need to scan B&W or Color? If color, then what % of documents are color? Client requests scanning in Color for almost all items (excluding B&W negatives) so the percentage will vary by task order/job 5. What is the expected output format? Is it TIFF or PDF? Is it single page or multi-page? Client requests visual imagery be scanned as high-resolution TIFF files, one file per image. . 6. What are the indexing criteria? (How many fields do we need to index for each file?) Client requests only five fields (IPTC fields) for metadata/indexing, with first three being the most important: Caption Caption as found on original image or devised based on folder / envelope labels Keywords The name of the subseries within this collection (provided by client) Date Date of photograph found on image (or from content list if not on image) Creator Photographer or donor, if known (rarely used) Description Writer Person or Organization doing the scanning and data entry (vendor name can be batch entered) 7. Can you please provide us a pricing format to enable us to give you pricing as per your requirement? or shall we prepare it ourselves? Contractor pricing should be submitted in a format similar to Attachment 1 in the RFQ. 8. Do we need to provide the digitized documents in specific folder structure? Yes. There will be approximately 14 folders that equate to significant organizational or topical series. The series will be divided into subseries and then, dependent on the type of media, by envelope or box. As an example, the contractor should refer to the first page of Attachment 1. The images from “Omaha District” [series] are divided into the subseries “Floating Plant,” and then into individual envelopes such as “Snagboats, construction of.” Slides will be treated in a similar fashion. 9. Do we need to apply any naming convention to files? Within the series, subseries, and envelopes or box, images are to be numbered sequentially. Using the example in question 8, the naming convention would be Omaha District, Floating Plant, Snagboats Construction of 001, Snagboats Construction of 002, Snagboats Construction of 003. ********************************************************************************************************************************************** -The USACE Office of History requires the digitization of a substantial amount of archival material. All the collections consist predominately of paper records, print images, negatives, and slides in various formats. -See the attached combined synopsis solicitation. -This is a WOSB set-aside.

Inactive Total Small Business Set-Aside (FAR 19.5)

Q and A SAM Digitization sources sought - Sizes of Negatives and Slides: What are the various sizes of negatives and slides that need to be digitized? Are there specific formats or dimensions we shoul... Q and A SAM Digitization sources sought - Sizes of Negatives and Slides: What are the various sizes of negatives and slides that need to be digitized? Are there specific formats or dimensions we should be particularly aware of? Most of the negatives will be 3x4 inches. There will be some 35mm negatives, most in strips. There will be a few 3x4 glass lantern slides and the occasional 8x10 glass plate negative. The vast majority of the slides will be 35mm color. Volume of Materials: Can you provide an estimate of the total number of negatives and slides that need to be digitized? The volume of negatives and slides will vary based on the needs of the government. Small orders will be for 250-500 items; medium orders for 2,000-5,000 items; large orders for 5,000-10,000 items. Orders are expected to be executed on an “as needed” basis which is estimated to be every three to five months. Sources sought below. See attached draft performance work statement. Send questions to Parker.Condit@usace.army.mil. SOURCES SOUGHT SYNOPSIS – CEHO DIGITIZATION 31 May 2024 NOTE: See in the PWS (attached) that work has to be completed by the Contractor, and reviewed (inspected and accepted) by CEHO personnel at a location with 75 miles of USACE HECSA, Alexandria, VA. This is a SOURCES SOUGHT SYNOPSIS announcement; market survey for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this synopsis. The U.S. Army Corps of Engineers (USACE) – Humphreys Engineer Center Support Activity has been tasked to solicit firm fixed price contract to digitize paper records, photographs, negatives, and slides in a variety of formats and add the appropriate metadata. A draft PWS describing the services required has been attached. Interested vendors with NAICS code 518210 (size standard $40M), Optical scanning services (PSC Code D312) are encouraged to submit a capability package. The capability packages for this sources sought market survey are not expected to be proposals, but rather statements regarding the company's existing experience in relation to the areas specified in the attached document. It is asked that interested parties respond to this sources sought synopsis with the following information: Organization name, location, and CAGE Code Business categorization (Large, Non-Profit, Small Business – e.g., WOSB, SDB, SDVOSB, HUBZONE, 8(a) etc. Company’s capability to perform a contract of this complexity to include, but not limited to, at least two examples of comparable work performed within the past 5 years with a brief description of the project(s), with customer name(s), phone number, email, and dollar value of the project(s). This market survey is for informational and planning purposes only and does not constitute a Request for Proposal (RFP). It is not to be construed as a commitment by the U.S. Government. No award will be made as a result of this market survey. All information is to be submitted at no cost or obligation to the Government. The Government reserves the right to reject, in whole or in part, any private sector input as a result of this market survey. The Government is not obligated to notify respondents of the results of this survey. Interested companies shall respond to this sources sought synopsis no later than 5:00PM on 17 June 2024. Responses can be submitted via email to Parker.Condit@USACE.army.mil.