Inactive

THIS IS A SOURCES SOUGHT ANNOUNCEMENT TO BE USED FOR MARKET ANALYSIS ONLY. NO AWARDS WILL BE MADE FROM THE RESPONSES TO THIS SOURCES SOUGHT. NO SOLICITATION WILL BE AVAILABLE AT THIS TIME. ANY POTENTI... THIS IS A SOURCES SOUGHT ANNOUNCEMENT TO BE USED FOR MARKET ANALYSIS ONLY. NO AWARDS WILL BE MADE FROM THE RESPONSES TO THIS SOURCES SOUGHT. NO SOLICITATION WILL BE AVAILABLE AT THIS TIME. ANY POTENTIAL COMPETITIVE SOLICITATION(S) THAT MAY PROCEED FROM THIS NOTICE WILL BE POSTED TO SAM.GOV. ALL INTERESTED OFFERORS WILL HAVE THE OPPORTUNITY TO RESPOND TO A SOLICITATION ANNOUNCEMENT AT A LATER TIME IF AND WHEN A SOLICITATION IS ISSUED. The purpose of this announcement is to gain knowledge of interest, capabilities and qualifications of various members of industry including Large Business and the Small Business Community to include but not limited to Small Business, Historically Underutilized Business Zones (HUB-Zone), 8(a) Certified Small Business and Service -Disabled Veteran-Owned Small Business (SDVOSB), for a contract to host the location for the Joint RecruitingFacilities National Collocation & Training Meeting The NAICS Code is 721110 (small business size standard $40 million average annual receipts for preceding three fiscal years). No awards will be made from the responses to this sources sought. No solicitation will be available at this time. Responses will be used to determine appropriate acquisition decisions for a future procurement. If qualified firms do not respond to this Sources Sought notice, the service contract may be acquired under full and open competition. BACKGROUND AND INFORMATION FOR THIS PROCURMENT The New York District, U.S. Army Corps of Engineer is acquiring a location to host the Joint Recruiting Facilities National Collocation & Training Meeting. The following are required to meet the scheduled event Sleeping Rooms: Block of sleeping rooms requirements: Hotel to provide a peak of 450 sleeping room nights during the preferred week of 3 – 7 June 2024 or as a second choice the week of 10-14 June 2024. Hotel will provide a group reservation link and each room will be individually booked and paid. No attrition or guaranteed minimum restraints. A cutoff date will be provided by the hotel for unsold rooms to be released on 10 May 2024. Individuals will be responsible for payment and cancellation of their rooms. Reservation link and dial in phone number to the hotel reservation desk will be provided by hotel. Government Per Diem Room Rate must be available at or under the prevailing rate (per diem rate for 3 days prior and 3 days following the meeting start and end dates respectively). Additional Items & Activities Information- TBD Should accommodate approximately 400 – 450 people. Ice Breaker / Social Event - TBD Unlimited Shipping & Handling for required meeting boxes and packages. Most of the shipments are needed for set-up and would need to arrive a few days prior to the Saturday set-up activities. Semi-Tractor Trailer parking space (approximately 12-15 spaces wide) for 3 days before and after the week of meeting, with access for attendees to tour inside the trailer during the week. Room upgrades, comps, parking, etc. – TBD More information will be provided after a hotel is selected. Main Meeting Space Room(s) / Parking Lot Areas: One large meeting / ballroom to accommodate 450 attendee’s in mostly classroom style; to include a raised platform stage that accommodates 20 individuals and/or an adequate number, with tables & chairs set up (for the 20 individuals who would be on stage). An ADA handicap ramp to the stage is required along with enough space behind the stage tables for handicap access. Handicap ramp to be on the rear of the stage (not on the side). Also need some ‘head’ tables in the front of this room for VIPs/decision makers, dependent upon the configuration of the room, will depend upon the number of tables allotted for this requirement. See example main meeting room layout (may need to be adjusted based on size and shape of the overall room itself, within Attachment 2 below. Adequate stage lighting and set-up of signs/banners: Lighting: Stage to be lit with spotlights Main meeting room should allow for dimmable lighting (with different zones if possible). Main meeting room banners/signage that are hung and/or free standing should be lit either by spotlight or floor lighting. Other lighting requests may be necessary due to configuration/layout of the space. Signage posted outside of meeting / training rooms in hallways, etc. Banners located in the main meeting space (by entrance doors, around room and behind the main stage at a minimum). Some could be outside the main meeting space in hallways depending on the layout of the available space, etc. See Attachment 2 for more details. Adequate complimentary internet and Wi-Fi connections for all PCs and other equipment throughout the meeting space and adjacent areas (internet café style usage). Adequate complimentary electrical power throughout all meeting spaces available for all attendees. Signage posted outside of meeting rooms in hallways, etc. Training & Breakout Rooms: 16 Training/Breakout Rooms per the following detailed AV requirements table (Attachment 4), with set up in various configurations – see layout for training rooms below, Attachment 3. QA/QC Room and Business Office; (this room and/or rooms will be included as of one of the ‘16’ rooms listed above). We would prefer to have these rooms together or side-by-side if possible The configuration of these rooms is similar, with tables along the borders of the walls Registration Area Booth/Table; this space will be based on the configuration of the location of the selected hotel and wherever the Collocation Committee team decides to place it. Typically, 3-4 tables are located directly outside the main meeting space (or hotel dedicated registration rooms) but depending on layout of the available space / hallways the location will need to be flexible from the hotels standpoint.) All meeting space(s) will be available 6:00AM on Saturday preceding meeting through 8:00PM on Friday. Hotel must provide ability to lock up all meeting rooms and restrict access from public upon request (example: during lunch breaks or end of the day). Signage posted outside of training rooms in hallways, etc. Connections/Equipment Specifications The Collocation Committee will have their appropriate personnel coordinate with the Hotel and/or Audio/Video (A/V) specialists directly for the details of A/V requirements, concerning connection speed, layouts, setup, on-site A/V assistance during the meetings and other minimum specifications. See Attachment 4 for detailed A/V requirements for this meeting. A/V requirements on the attached Detailed AV Requirements Sheet include, but are not limited to, the services listed, but also for the rental of all equipment and machinery to ensure all meeting requirements are met. If your facilities meets the above requirement please send a notice of interest to Nicholas.P.Emanuel@usace.army.mil. Include the location of your facility and distance from the nearest airport and downtown area. THIS IS A SOURCES SOUGHT ANNOUNCEMENT TO BE USED FOR MARKET ANALYSIS ONLY. NO AWARDS WILL BE MADE FROM THE RESPONSES TO THIS SOURCES SOUGHT. NO SOLICITATION WILL BE AVAILABLE AT THIS TIME. ANY POTENTIAL COMPETITIVE SOLICITATION(S) THAT MAY PROCEED FROM THIS NOTICE WILL BE POSTED TO SAM.GOV. ALL INTERESTED OFFERORS WILL HAVE THE OPPORTUNITY TO RESPOND TO A SOLICITATION ANNOUNCEMENT AT A LATER TIME IF AND WHEN A SOLICITATION IS ISSUED. The purpose of this announcement is to gain knowledge of interest, capabilities and qualifications of various members of industry including Large Business and the Small Business Community to include but not limited to Small Business, Historically Underutilized Business Zones (HUB-Zone), 8(a) Certified Small Business and Service -Disabled Veteran-Owned Small Business (SDVOSB), for a contract to host the location for the Joint Recruting Facilities National Collocation & Training Meeting The NAICS Code is 721110 (small business size standard $40 million average annual receipts for preceding three fiscal years). No awards will be made from the responses to this sources sought. No solicitation will be available at this time. Responses will be used to determine appropriate acquisition decisions for a future procurement. If qualified firms do not respond to this Sources Sought notice, the service contract may be acquired under full and open competition. BACKGROUND AND INFORMATION FOR THIS PROCURMENT The New York District, U.S. Army Corps of Engineer is acquiring a location to host the Joint Recruiting Facilities National Collocation & Training Meeting. The following are required to meet the scheduled event Sleeping Rooms: Block of sleeping rooms requirements: Hotel to provide a peak of 450 sleeping room nights during the preferred week of 3 – 7 June 2024 or as a second choice the week of 10-14 June 2024. Hotel will provide a group reservation link and each room will be individually booked and paid. No attrition or guaranteed minimum restraints. A cutoff date will be provided by the hotel for unsold rooms to be released on 10 May 2024. Individuals will be responsible for payment and cancellation of their rooms. Reservation link and dial in phone number to the hotel reservation desk will be provided by hotel. Government Per Diem Room Rate must be available at or under the prevailing rate (per diem rate for 3 days prior and 3 days following the meeting start and end dates respectively). Additional Items & Activities Information- TBD Should accommodate approximately 400 – 450 people. Ice Breaker / Social Event - TBD Unlimited Shipping & Handling for required meeting boxes and packages. Most of the shipments are needed for set-up and would need to arrive a few days prior to the Saturday set-up activities. Semi-Tractor Trailer parking space (approximately 12-15 spaces wide) for 3 days before and after the week of meeting, with access for attendees to tour inside the trailer during the week. Room upgrades, comps, parking, etc. – TBD More information will be provided after a hotel is selected. Main Meeting Space Room(s) / Parking Lot Areas: One large meeting / ballroom to accommodate 450 attendee’s in mostly classroom style; to include a raised platform stage that accommodates 20 individuals and/or an adequate number, with tables & chairs set up (for the 20 individuals who would be on stage). An ADA handicap ramp to the stage is required along with enough space behind the stage tables for handicap access. Handicap ramp to be on the rear of the stage (not on the side). Also need some ‘head’ tables in the front of this room for VIPs/decision makers, dependent upon the configuration of the room, will depend upon the number of tables allotted for this requirement. See example main meeting room layout (may need to be adjusted based on size and shape of the overall room itself, within Attachment 2 below. Adequate stage lighting and set-up of signs/banners: Lighting: Stage to be lit with spotlights Main meeting room should allow for dimmable lighting (with different zones if possible). Main meeting room banners/signage that are hung and/or free standing should be lit either by spotlight or floor lighting. Other lighting requests may be necessary due to configuration/layout of the space. Signage posted outside of meeting / training rooms in hallways, etc. Banners located in the main meeting space (by entrance doors, around room and behind the main stage at a minimum). Some could be outside the main meeting space in hallways depending on the layout of the available space, etc. See Attachment 2 for more details. Adequate complimentary internet and Wi-Fi connections for all PCs and other equipment throughout the meeting space and adjacent areas (internet café style usage). Adequate complimentary electrical power throughout all meeting spaces available for all attendees. Signage posted outside of meeting rooms in hallways, etc. Training & Breakout Rooms: 16 Training/Breakout Rooms per the following detailed AV requirements table (Attachment 4), with set up in various configurations – see layout for training rooms below, Attachment 3. QA/QC Room and Business Office; (this room and/or rooms will be included as of one of the ‘16’ rooms listed above). We would prefer to have these rooms together or side-by-side if possible The configuration of these rooms is similar, with tables along the borders of the walls Registration Area Booth/Table; this space will be based on the configuration of the location of the selected hotel and wherever the Collocation Committee team decides to place it. Typically, 3-4 tables are located directly outside the main meeting space (or hotel dedicated registration rooms) but depending on layout of the available space / hallways the location will need to be flexible from the hotels standpoint.) All meeting space(s) will be available 6:00AM on Saturday preceding meeting through 8:00PM on Friday. Hotel must provide ability to lock up all meeting rooms and restrict access from public upon request (example: during lunch breaks or end of the day). Signage posted outside of training rooms in hallways, etc. Connections/Equipment Specifications The Collocation Committee will have their appropriate personnel coordinate with the Hotel and/or Audio/Video (A/V) specialists directly for the details of A/V requirements, concerning connection speed, layouts, setup, on-site A/V assistance during the meetings and other minimum specifications. See Attachment 4 for detailed A/V requirements for this meeting. A/V requirements on the attached Detailed AV Requirements Sheet include, but are not limited to, the services listed, but also for the rental of all equipment and machinery to ensure all meeting requirements are met. If your facilities meets the above requirement please send a notice of interest to Nicholas.P.Emanuel@usace.army.mil. Include the location of your facility and distance from the nearest airport and downtown area.