Inactive Total Small Business Set-Aside (FAR 19.5)

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This anno... This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. SOLICITATION #: W912BU21Q0032 – 18 Inch Ring Seats This combined synopsis/solicitation is issued as a Request for Quote. A Firm Fixed Price type contract will be awarded. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021- 17973 effective 23 August 2021. This combined synopsis/solicitation is being issued as a 100% Small Business Set Aside. NAICS: 332911 **Contractors are instructed to price each CLIN individually** CLIN 0001 – FABRICATE MOLDED SEAT RINGS (12 Each) CLIN 0002 - REPAIR/CLEAN STEEL SEAT MOLD (1 Job) SCOPE OF WORK: The Government will furnish the following GFP to the contractor to be used to fabricate the seat rings. 18” seat ring mold, Mold No. 8194 – Quantity 1 – Weight 900 pounds (Estimated) Pick up and delivery of the mold will be at contractor’s cost Before manufacturing the seat rings, the contractor shall thoroughly check the mold against the drawings. Any discrepancies therein shall be immediately reported in writing via Condition Report to the COR. Any alterations or major repairs to the mold shall be covered by a Modification of Contract. After use and prior to return to the Government, this mold shall be restored to a quality reusable configuration, lubricated and preserved for long- term storage and future use in the wooden crate in which it was originally shipped. The contractor shall verify receipt of the seat ring mold in writing via Condition Report to the COR. The mold shall be returned to the Government as detailed in Section F. NOTE – The crate containing the seat ring mold shall not be destroyed or damaged while in possession of the contractor, as it was made to be reusable. Care shall be taken to protect the crates while the mold is in use. This crate contains valuable storage information stenciled on the crates, and this information must be protected. C-5 Scope The Contractor shall clean and repair the mold to remove any rust and corrosion, and repair any minor surface damage which will be detrimental to the use of the steel mold. NOTE - The COR shall be immediately notified if the mold is damaged and requires repairs above and beyond those specified above. Any repairs to the mold will be handled via Modification of Contract. The Contractor shall fabricate, utilizing the Government-furnished steel mold, and contractor furnished reinforcing rings and reinforcing ring stiffeners, 12 each of the 18” seat rings. Fabrication shall be in accordance with the reference drawing and the requirements listed herein. Machine and provide a quality-finished product for proper fit and installation in the valves shown on the attached drawing. The seat rings shall be made from Wax-Neoprene Rubber No. N-202 and shall have a durometer of sixty (60). The steel reinforcing ring shall be weLded completely to the stiffener on both sides in accordance with the drawing. All finished seat rings shall be free of any damage or defects, including, but not limited to, cuts, gouges, holes and/or porosity. Any seat rings found to contain such defects/damage shall be replaced by the contractor with new at no additional cost to the Government, and within 30 calendar days of notification by the Contracting Officer. The contractor shall be responsible for all costs of shipping the mold to and from the Fort Mifflin Distribution Center should this occur. PART I - SECTION D PACKAGING AND MARKING D-1 Preservation and Packaging Upon completion, the fabricated seat rings shall be cleaned of all debris, grit, and material that are not a part of the finished product. The finished seat rings shall then be grouped into sets of two rings, for a total of six sets. Each set of finished seat rings shall be packaged into solidly enclosed wooden crates made of either 5/8” or ¾”-thick exterior grade plywood, for a total of six crates. Each crate shall be reinforced in the corners and perimeter with nominal 2” material. The base of each crate shall have two each 4" X 4" or 3" X 3'' runners or skids. This will enable the crates to be safety handled and transported by conventional truck and/or lift truck. The lid of each crate shall be made of exterior grade plywood and shall be secured with stainless steel lag bolts with washers under the heads. This will enable periodic inspection of the seat rings when necessary. Prior to packing each crate, the bottom of each crate shall be lined with moisture proof packaging paper. Each crate shall have one set of finished seat rings packaged inside with nominal 1" x 3" spacer placed between the seats The lid or top of each crate shall be lined with moisture proof paper prior to closure of the crates for shipment. D-2 Marking Each crate shall be stenciled in two inch lettering and numbers with the following information on the lid and two sides opposite each other. Spares Designation Number: MD-04-02-23 Collection Valve Seat Ring – 18” – One Set Weight: Supplier must determine the gross weight, at time of packaging. Contractor’s Name Contract No. W912BU-21-P-XXXX(Shown in Block 2 of the Standard Form 1449 – the signature page of the Purchase Order/Contract). Month and year of manufacturer. PART I - SECTION E TESTING, INSPECTION AND ACCEPTANCE E-1 Testing The contractor shall provide the COR with certificates of analysis showing the chemical and physical properties of the rubber before it is used to make the seat rings. The contractor shall provide the COR with a sample of the rubber complete with independently-verified results of durometer test on the rubber. The contractor shall bear the expense of conduction all tests required when using this material. E-2 Inspection The entire order shall be subject to inspection by the COR at any time during the manufacturing process and prior to final packaging and shipment from the contractor’s plant. All inspections will be coordinated with the contractor to prevent any disruption in the work. The contractor is responsible for performing all tests of the material as required herein. The cost of these tests shall be included in the cost of the seat rings. Copies of the test results shall be furnished to the COR when they are performed. E-3 Acceptance Final inspection and acceptance shall be made at destination. PART I - SECTION F DELIVERIES AND PERFORMANCE F-1 Deliveries and Performance All work shall be performed in accordance with the requirements listed in Section C, Description/Specifications/Scope of Work. F-2 Delivery Shipment of the finished seat rings and the seat ring mold shall be made by the contractor (FOB Delivered) to the following location: Fort Mifflin Distribution Center U.S. Army Corps of Engineers 6400 Hog Island Road Philadelphia, PA 19153 P.O.C.: Mr. Richard J. Burns, Superintendent Phone: 215.365.5095, Fax: 215.365.5895 The contractor shall furnish all required labor and services necessary to load the seat ring crates on the truck for shipment to the Fort Mifflin Distribution Center (FMDC). The cost of the shipment of the finished seat rings and the seat ring mold back to FMDC shall be included in the cost of the individual Line Items. The Government will provide off-loading services upon receipt of the finished seat rings and seat ring mold at the FMDC, between 0730 and 1430 Monday through Friday, excluding any Federal holidays. Delivery of the finished seat rings and seat ring mold shall be coordinated through Mr. Burns. The contractor is required to give Mr. Burns three working days (Monday through Friday) notice of a delivery so that adequate staff and equipment is available to offload the seat rings. Any delay and disruption charges that result from improper notice shall be the responsibility of the contractor. F-3 Shipment of Government-Furnished Material and Property The contractor shall bear the cost of shipping the seat ring mold from the FMDC to their facility upon award of the contract. The Government will provide forklift services and load the seat ring mold onto the truck provided by the contractor. F-4 Time of Delivery The contractor shall deliver the finished seat rings and seat ring mold to the FMDC within 75 calendar days after pickup of the seat ring mold at the FMDC. FAR 52.212-1 – Instructions to Offerors Provision Addenda: All quotes shall include the following minimum information: Cage Code, Duns Number, Taxpayer I.D. No., Payment Terms, and/or Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7, prospective vendors must be registered in the SAM database prior to contract award. Lack of SAM registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at https://www.sam.gov. This solicitation is issued as a request for quote using FAR Parts 12 Commercial Items and 13 Simplified Acquisition Procedures. Firms interested in this opportunity should submit a quote with the following information: Delivery Date, unit prices for each CLIN, total price,. Contractors are instructed to price each CLIN individually. All quotes received will be evaluated for conformity with the solicitation. A quote is acceptable if it conforms to all material requirements of the RFQ; otherwise it will be considered non-responsive. Only acceptable quotes will be evaluated. Suppliers should annotate within their quote specifications relating to the items quoted. Insufficient information may lead to a quote being considered non-responsive. FAR 52.212-2 – Evaluation – Commercial Items: All quotes received will be evaluated for conformity with the solicitation. A quote is acceptable if it conforms to all material requirements of the RFQ; otherwise it's considered non-responsive. Only acceptable quotes will be evaluated. The following are the evaluation criteria: 1. PRICE a. Quoted total cost for the rings. (CLIN 001 AND CLIN 0002)The Contract Specialist shall review the quote. Price will be evaluated for fairness and reasonableness. 2. TECHNICAL CAPABILITY a. For Technical Capability Evaluations, contractors shall demonstrate a clear understanding of the requirements presented in this specification. **Failure to provide this information will result in your quote being deemed “Non-Responsive”** The Government will evaluate the Technical Quotation using the following adjectival rating. Adjectival Description Acceptable: Meets all the minimum requirements of the criteria; has an average probability of success; no significant weaknesses and any deficiencies can be readily corrected. Unacceptable: Fails to meet any of the minimum requirements of the criteria; quotation needs major revisions; very low probability of success. 3. PAST PERFORMANCE: Price and Past Performance will be evaluated in accordance with in DFARS 213.106- 2(b)(i)(B)&(C). Past Performance history shall be evaluated for each supplier’s past performance history in SPRS for the FSC and PSC of the supplies being purchased. Award will be made to the supplier whose quote represents the best values to the Government quoting the lowest price and that has anything other than an “Unsatisfactory” rating in CPARS. FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items: An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision and must submit these paragraphs with their quote. FAR 52.212-4 – Terms and Condition – Commercial applies to this acquisition FAR 52.212-5 (DEV Nov 2017) – Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items FAR 52.252-1 – Solicitation Provisions Incorporated By Reference - This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: https://www.acquisition.gov/content/regulations The following additional provisions or clauses are specific to this particular requirement: FAR 52.204-7 – System for Award Management FAR 52.247-34 – FOB Destination FAR 52.252-5 – Authorized Deviations in Provisions FAR 52.232-33 - Payment by Electronic Funds Transfer-- System for Award Management All responsible sources may submit a quotation which shall be considered. Quotations may be emailed to Robert.w.hutcheon@usace.army.mil and to Jonathan.p.bradshaw@usace.army.mil no later than 21 September 2021, 1:00 PM EST.