Inactive Partial Small Business Set-Aside (FAR 19.5)

Document Type: Solicitation Announcement Classification Code: C – Architect and Engineering Services Subject: Notice for Architect and Engineering (AE) Services to Support the USACE South Atlantic Div... Document Type: Solicitation Announcement Classification Code: C – Architect and Engineering Services Subject: Notice for Architect and Engineering (AE) Services to Support the USACE South Atlantic Division, Mobile District’s, Defense Health Agency (DHA) Program Solicitation Number: W9127820R0016 Set-Aside Code: Partial Response Date: 29 September 2020 Place of Performance: USACE, Mobile District CONTRACT INFORMATION: The U.S. Army Corps of Engineers, South Atlantic Division, Mobile District requires AE Services for its DHA Program (formerly known as the Army Medical Command, MEDCOM Program). Services are to be provided under a Multiple Award Task Order a Contract (MATOC). This procurement will be conducted in accordance with the Architect and Engineer Selection Procedures (formerly referred to as the Brooks Act). The North American Industry Classification System (NAICS) code for this action is 541330. It is open to all AE firms regardless of size. The Government intends to award approximately nine (9) contracts including three (3) or more unrestricted awards, three (3) or more small business (SB) awards, and three (3) or more service disabled veteran owned small business (SDVOSB) awards. The total capacity of all awards will be $40,000,000; $20,000,000 Unrestricted Shared Capacity, $10,000,000 SB Set-Aside Shared Capacity, and $10,000,000 SDVOSB Set-Aside Shared Capacity for a term not to exceed five (5) years. In the event there are not three (3) SDVOSB among the most highly qualified AE firms, the capacity set-aside for SDVOSB small businesses will be shared among the most highly qualified SB firm(s). Additionally, in the event there are not three (3) SBs among the most highly qualified AE firms, the capacity set-aside for SBs will be shared among the most highly qualified unrestricted firm(s). Work under this contract will be subject to satisfactory negotiation of individual firm fixed price task orders. Rates will be negotiated for each 12-month period of the contract. All interested AE firms are cautioned to review the restrictions of FAR Part 9.5 (Organizational and Consultant Conflicts of Interest), and all large AE firms are reminded that in accordance with the provisions of PL 95-507, they will be expected to place subcontracts with small and disadvantaged businesses to the maximum extent practicable consistent with the efficient performance of the contract. A large business awardee must comply with FAR 52.219-9, regarding the requirement for a subcontracting plan for that part of the work to be subcontracted, and will be required to submit a detailed subcontracting plan during contract negotiations. Awardees must also comply with FAR Clause 52.204-25 (Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment) and FAR Provision 52.204-24 (Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment). Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under their contract via a secure data collection site at http://www.ecmra.mil/. Reporting inputs will be for the labor executed in each Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor may direct questions to the help desk at: http://www.ecmra.mil/. PROJECT INFORMATION: AE services to support Mobile District’s DHA Program will provide planning, design and construction support services which meets the definition of AE Services as defined in 40 U.S.C. 1101 and FAR 2.101. The selected firms must have the capability thru in-house staff or consultants to perform the required services. Mobile District’s DHA Program provides comprehensive support for all DOD medical centers and clinics throughout the U.S. including Alaska, Hawaii, U.S. possessions, and OCONUS locations as assigned. AE firms will provide a full range of comprehensive technical and engineering support, both timely and cost effective, to support the Mobile District DHA Program for Category 500 (Medical Treatment) and Category 300 (Medical Research) and related facilities. Firms will be required to provide project problem, definition, and solutions services for DHA missions that include but are not limited to: master planning, medical equipment planning, assessments and studies, code and joint commission deficiency tabulations, facility condition assessments, environmental assessment, economic analysis, design for construction and expansions/renovations to existing medical facilities, interior design, project support services, sub-area development planning, preparation of project definition and programming documents, charrettes, preparation of technical design-build solicitations, value engineering studies, environmental permit applications, new vertical and horizontal designs for construction, hazardous materials testing and abatement/remediation planning, healthcare planning, space evaluation and programing, military construction project planning, submittal reviews, transition and initial outfitting planning support, commissioning, scope development, onsite inspections, surveying and mapping, geotechnical and subsurface utility investigations, and other AE service related work. AE firms shall also have experience with producing design drawings utilizing District standards for CADD, BIM and other supporting modeling software and formatting standards, producing technical specifications utilizing SPECSINTACT software using Unified Facilities Guide Specifications, being an extension of the project development team and be involved in all major technical discussions, being responsible for accuracy and completeness of quantity calculations and analyses to support and develop cost estimates for all stages of the project including planning, programming, design, and construction, being a member of the project team and attend appropriate project internal quality control/assurance and review meetings, receiving, interpreting, disseminating, and implementing engineering guidance, direction, and correspondence from higher authority in a timely manner, conducting field reviews of district commands’ execution of quality management and recommend necessary corrective actions when warranted, performing Quality Control, Quality Assurance, Technical Assistance and Technical Review of engineering products. SELECTION CRITERIA: The source selection factors for this procurement are listed below in descending order of importance. Factors 1 through 6 are primary. Factor 7 is secondary and will only be used as a tie-breaker among technically equal firms. Primary factors will be assigned a rating from “outstanding” to “unsatisfactory”, based on the risk to the Government that the Offeror will successfully perform that evaluated factor. An overall rating will also be applied to the proposal submission using the same rating scale. Proposals failing to respond or provide complete information for each factor as required by this solicitation will be determined non-compliant and will be removed from further consideration. After all ratings have been assigned, Offerors will be ranked as “Most Highly Qualified”, “Highly Qualified”, and “Not Qualified” in accordance with EP 715-1-7 Architect-Engineer Contracting In USACE. For purposes of this solicitation, a stand-alone contract or single task order is considered one project. Separating activities performed under a contract or task order will not be considered multiple projects; conversely, combining activities performed under separate contracts or task orders to produce a single project will not be considered. A single task under an Indefinite Delivery Contract is considered a project, not an Indefinite Delivery Contract itself. Projects in which the AE Service is not 100% complete will not be evaluated. Factor 1. Professional Qualifications (SF330, Part I, Section E) Part A – Resumes of Key Personnel (Section E, Blocks 12 – 18): Offerors must have, either in-house or through consultants or subcontractors, the disciplines listed below. To demonstrate qualifications, resumes for persons filling these disciplines are to be provided in Section E. Each resume shall not exceed one page in length. All Professional Registrations, Licensures and/or Certifications must state certification numbers and expiration dates (as applicable). Specialist disciplines shall have a degree certifications as indicated/required below and training in the area of specialization. In Block 13, the role listed must use the exact same discipline nomenclature as listed below. If an individual will serve in more than one role, then all disciplines shall be clearly indicated in Block 13. The SF330 may be modified in order to meet the Submission Requirements (font size); however, the content of Section E is not to be altered (removal or deletion of required Blocks) and all items within Section E shall be answered completely. Additionally, all Key Personnel must be shown on the organizational chart in Section D. The following disciplines are required: Project / Task Order Manager Architect – Registered Architect, provide licensure number and date Civil Engineer - Professional Engineer, provide licensure number and date Mechanical Engineer - Professional Engineer, provide licensure number and date Electrical Engineer - Professional Engineer, provide licensure number and date Structural Engineer - Professional Engineer, provide licensure number and date Fire Protection Engineer - Professional Fire Protection Engineer, provide licensure/certification number and date; demonstrate two years design experience with sprinkler fire protection systems; demonstrate four years of design experience with current nationally recognized codes such as National Fire Protection Agency (NFPA), with special emphasis on NFPA 101 Life Safety Interior Designer – Registered Architect or Interior Designer with NCIDQ certification, provide licensure/certification number and date; demonstrate design experience with comprehensive interior design, including space planning, pre-wired workstations, furniture specification, and knowledge of the acquisition process including applicable FAR and funding limitations Environmental Engineer/Certified Industrial Hygienist - Demonstrate specialized experience with Lead Based Paint (LBP) and Asbestos Containing Material (ACM) Survey and Remediation; provide Professional Engineer or CIH licensure/certification number and date Communications Specialist - Registered Communications Distribution Design (RCDD), provide licensure/certification number and date Geotechnical Engineer - Professional Engineer, provide licensure number and date Surveyor - Professional Engineer or Land Surveyor, provide licensure/certification number and date; Landscape Architect - Registered Landscape Architect, provide licensure/certification number and date Medical Campus Master Planner - Certified AICP, ACHA or equivalent; provide licensure/certification number and date; demonstrate experience with area development plans, campus development plans, and overall master plans Medical Planner – Certified AICP, ACHA or equivalent; provide licensure/certification number and date; demonstrate experience with facility floor plans, medical equipment layout and configurations Cost Estimator(s) - Certified AACE, ICEC, PCEA, or equivalent; provide licensure/certification number and date; Resumes are required for the firm’s and/or consultant’s cost engineering or estimating specialist(s) for the each of the following disciplines: architectural, structural, civil, mechanical, and electrical; A single resume may demonstrate experience in one or more disciplines, however, competence and experience for each assigned discipline must be clearly demonstrated Part B – Relevant Projects (Section E, Block 19): All Key Personnel are required to have a minimum of five (5) years of project experience in their discipline demonstrated by projects with scope, magnitude, and complexity comparable to this solicitation. The definition of a project is as noted in ‘Project Information’ and ‘Selection Criteria’ above. Relevant projects are those that reflect experience performing the respective discipline. Relevant Project information should be brief and highlight specific roles and tasks performed by the Key Personnel, Project Type, Scope, and Costs. No more than five projects should be listed for each resume, and each project listed must have been completed within five (5) years of publication of this solicitation announcement. (Note: The projects provided for this factor may also be used to address Factor 2.) The evaluation of Factor 1 will take into consideration the education and current registration, licensure or certification(s), as applicable, of each person named for each discipline and that person’s longevity with the firm named in Block 15. It will also take into consideration the person’s relevant project experience provided in Block 19. More weight will be given to experience with projects supporting the DHA Program that are of scope, magnitude, and complexity similar to that described above in the paragraph titled Project Information. This factor may be assessed Strengths or Weaknesses, as appropriate. Only the Key Personnel disciplines requested in this solicitation will be evaluated. The basis of evaluation for Factor 1 will be information submitted in Part I, Sections E and G. Factor 2. Specialized Experience and Technical Competence (SF330, Part I, Section F) For Factor 2, Offerors are to demonstrate specialized experience and technical competence for all planning, design and construction support which meets the definition of AE Services as defined in 40 U.S.C. 1101 and FAR 2.101. This factor considers specialized experience and technical competence to support Mobile District’s DHA Program, specific to performing services similar to those described above in the paragraph titled Project Information. In Section F Offerors are to submit up to ten (10) projects that best illustrate the proposed team’s qualifications for award of a contract. (Note: The projects provided for Factor 1 may also be used to address this factor, however, not by reference only.) The definition of a project is as noted in ‘Project Information’ and ‘Selection Criteria’ above. For each project use only one page and note the contract or task order number, as applicable. The SF330 may be modified in order to meet the Submission Requirements (font size); however, the content of Section F is not to be altered (removal or deletion of required Blocks) and all items within Section F shall be answered completely. All projects must have been completed within five (5) years of publication of this solicitation announcement (see Block 22). At least six (6) of the projects presented must show that the Offeror (the firm submitting the SF330 as the prime contractor), whether as a prime contractor or subcontractor, performed the majority (>50%) of the work on the project. To demonstrate such performance, Offerors are to state the percentage of work they performed. If a proposed subcontractor also worked on the project, state the percentage of work it performed. If an Offeror submits more than six (6) projects, those projects must reflect performance of work by the Offeror, or one or more of its proposed subcontractors. For each such project state the percentage of work performed by the Offeror, and/or the percentage of work performed by each proposed subcontractor. Clearly identify the Project Number (as indicated above), Type and the Offeror’s role on the project. In Block 24, “cost” is the total value of the project, not simply the value of the work performed by the Offeror and/or any proposed subcontractor. The Government reserves the right to review any official performance evaluation system of records to inform its source selection decision. When completing Section G, in Block 26, along with the name of key personnel, include the firm with whom the person is or was associated at the time the project was performed. Those firms submitting as Joint Ventures (JV) must follow the same procedures as any other Offeror with the following exception. If the JV (the Offeror) cannot provide at least six (6) projects that demonstrate performance by the JV of 50% or more of a project, as either a prime contractor or subcontractor, the JV may provide projects performed by any partner of the offering JV that reflect performance of 50% or more of a project, as either a prime contractor or subcontractor. Of the projects submitted as prescribed above, relevant projects are those that reflect the specialized experience and technical competence of the Offeror and/or proposed subcontractor(s), as prime contractors or subcontractors, performing services similar to those described above in the paragraph titled Project Information. More weight will be given to experience with projects supporting the DHA Program that are of scope, magnitude, and complexity similar to that described above in the paragraph titled Project Information. This factor may be assessed Strengths or Weaknesses, as appropriate. The basis of evaluation for Factor 2 will be information submitted in Part I, Sections F and G. Factor 3. Work Management (SF330, Part I, Section H) In Part I, Section H, the Offeror must provide a proposed work management plan demonstrating its team’s breadth of knowledge and experience with complex projects supporting the Mobile District’s DHA Program. The narrative should describe the corporate approach, driving criteria or potential constraints, and examples of successful performance. The narrative should specifically discuss knowledge of, and experience with, work management planning to include quality management, subcontractor management, prior experience of the prime firm and any significant consultant, version control management, proactive internal and external communication protocols, and independent submittal review processes in the context of providing services under multiple task orders. This factor may be assessed Strengths or Weaknesses, as appropriate. Factor 4. Past Performance (SF330, Part I, Section H) Offerors shall demonstrate in narrative (or other format) a history of customer satisfaction with the Offeror's quality of work, cost control and scheduling. Past Performance history is not to be limited to information presented in Factor 2. Past performance can be substantiated by presentation of CPARS or PPQ ratings, or customer ratings from other project evaluation systems. Customer excerpts or quotes from prior evaluations for the purposes of substantiating the narrative are not desired. The narrative should describe the corporate approach for maintaining success with customer satisfaction with the Offeror's quality of work, cost control and scheduling. This factor may be assessed Strengths or Weaknesses, as appropriate, with more weight given to successful performance ratings in these three areas on Department of Defense contracts. Factor 5. Capacity to Accomplish the Work (SF330, Part I, Section H) All Unrestricted Offerors are to clearly demonstrate the capacity to accomplish at least four (4) $500,000 task orders simultaneously. All Small Business Offerors are to clearly demonstrate the capacity to accomplish at least four (4) $250,000 task orders simultaneously. This factor may be assessed Strengths or Weaknesses, as appropriate. Factor 6. Knowledge of Locality (SF330, Part I, Section H) Offerors are to clearly demonstrate their knowledge of the locality of the Mobile District’s DHA Program. The narrative should describe the any known features that are unusual of unique to Mobile District’s DHA Program. More consideration will be given to a knowledge of a variety of DOD medical centers and clinics within the DHA PRogram. This factor may be assessed Strengths or Weaknesses, as appropriate. Factor 7. SB and SDB Participation (SF330, Part I, Section H) Offerors shall provide the extent of participation of small businesses, small disadvantaged businesses, historically black colleges and universities, and minority institutions. The participation is to be measures as a percentage of the total anticipated contract effort, regardless of whether the small businesses, small disadvantaged businesses, historically black colleges and universities, or minority institutions are the prime contractor, subcontractor, or joint venture partner; the greater the participation, the greater the consideration. This factor is not to be confused with a formal subcontracting plan. This factor is a secondary criteria and will only be evaluated as a tie-breaker among technically equal firms. Interviews. As required by acquisition regulations, interviews for the purpose of discussing prospective contractor qualifications will be conducted by the AE Evaluation Board (Selection Board). Interviews will be held with those offerors deemed by the Board to be qualified for award. Interviews will be conducted by telephone and will most likely occur the same week that the Selection Board convenes. Phone calls and personal visits for the purpose of discussing this solicitation are not allowed. SUBMISSION REQUIREMENTS: Interested AE firms or joint ventures (JVs) with the capabilities to perform this work are invited to submit one (1) complete PDF of their SF330 (Architect-Engineer Qualifications) proposal. Proposals are required to be submitted through DoD SAFE at https://safe.apps.mil/. Emailed submissions of proposals are not permitted and will not be accepted under any circumstances. Offerors requiring a ‘Request a Drop-Off’ through DoD SAFE must submit their requests no earlier than 10 calendar days and no later than 2 calendar days prior to the proposal submission date below. Requests received later than 2 calendar days prior to the proposal submission date will not be honored or fulfilled. All DoD SAFE requests and submission exchanges shall be sent to the each of the following recipients: Ms. Cheryl Ayler at Cheryl.L.Ayler@usace.army.mil and Ms. Courtney Perry at Courtney.L.Perry@usace.army.mil. The current edition of the SF330 must be used, and may be obtained from the Government Printing Office or from the following web site: http://www.gsa.gov/portal/forms/download/116486. PDFs shall be compatible with Adobe Acrobat XI or an earlier version. Proposals submitted in a format other than as described above will not be accepted. All Offerors responding to this solicitation MUST identify on the front cover of the SF330 their company name, solicitation number, and category for which they are submitting. Proposals not identifying which category they are submitting on the front cover will be considered UNRESTRICTED for evaluation purposes. Separate proposal responses MUST be submitted for each category in which an Offeror wants consideration. Firms submitting separate proposal responses for more than one category must upload all files at one time to DoD SAFE as the ‘Request for Drop-Off’ grants only a single use for upload(s). All Offerors, to include JVs, submitting proposals shall obtain a DUNS number. Include the DUNS number in Part I, Section B, Block 5 next to the name of the firm. Additionally, all Offerors, to include JVs, must be registered in the System for Award Management (SAM). For instructions on registering with the SAM, go to https://www.sam.gov/portal/public/SAM/. JVs are to include a fully executed JV Agreement with their proposal at Part II. JVs submitting as 8(a) are to include a JV Agreement that has been reviewed by their respective SBA District. All fonts shall be at least 12 or larger in Arial (not Arial Narrow) to include text, tables and figures. Pages shall be 8-1/2 inches by 11 inches. The Organizational Chart required in Part I, Section D and the Matrix required by Part I, Section G may be presented on a sheet up to 11 inches by 17 inches, each counting as one page respectively. Do not use multi-column formatting. The SF330 is to be organized as indicated below. Part I of the SF330 shall not exceed 50 pages, including tabs, separators and blank sheets, and shall be organized as follows: Tab A – SF330, Part I, Sections A, B, C and D. Tab B – SF330, Part I, Section E. Tab C – SF330, Part I, Section F. Tab D – SF330, Part I, Section G. Tab E – SF330, Part I, Sections H and I. Part II of the SF330 shall not exceed 30 pages, including tabs, separators and blank sheets. A Part II is required for each branch office of the Offeror and any subcontractor that will perform a key role under the contract. Part II shall be organized as follows: Tab F – SF330, Part II Tab G – Joint Venture Agreement (as applicable) (This document does not count against the page limitation for Part II.) OFFERS MUST BE RECEIVED AT THE ADDRESS INDICATED ABOVE NO LATER THAN NOON CENTRAL TIME ON 29 SEPTEMBER 2020. The Agency will not accept any offers received after this time and date. The Selection Board is tentatively scheduled to commence in October 2020. ALL QUESTIONS SHALL BE SUBMITTED VIA THE BIDDER INQUIRY PORTAL IN PROJNET at http://www.projnet.org/projnet. No other means of communication (e-mail, fax, or telephone) will be accepted. Questions should be submitted no later than 01 September 2020, NOON Central Time to allow time for a response. On this date and time the portal will be closed. To submit and review inquiries, firms will need to be current registered users of the ProjNet system. To register, go to the link above, click the BID tab, select BIDDER INQUIRY, select USACE, enter the Bidder Inquiry Key for this solicitation as listed below, and your e-mail address, and then click login. Complete all required information and then click CREATE USER. Verify that information on the next screen is correct and click CONTINUE. From this page you can view all bidder inquiries for this solicitation or add an inquiry. Offerors or Bidders will receive an acknowledgement of their question via e-mail, followed by a response to their question after it has been processed by our team. The Solicitation Number is: W9127820R0016. The Bidder Inquiry Key is: J2UQ97-MP4BU5. Firms are requested to review the Bidder Inquiry Portal for previous questions and responses, prior to submission of a new inquiry on the Portal. CAUTION: Any inquiry submitted and answered within this system will be accessible to view by ALL FIRMS interested in this solicitation. The call center for the ProjNet operates weekdays from 8 AM to 5 PM U.S. Central Time Zone. The telephone number is 1-800-428-HELP.