VIRTUAL PLATFORM for LANGUAGE CONFERENCE MAR 5-6, 2022
SOLICITATION: W911YP22R0003 AGENCY/OFFICE: Utah Army National Guard / USPFO PLACE OF PERFORMANCE: Utah Army National Guard / 300th 12953 S Minuteman Dr. Draper, UT 84020 PERIOD OF PERFORMANCE: 5-6 Mar... SOLICITATION: W911YP22R0003 AGENCY/OFFICE: Utah Army National Guard / USPFO PLACE OF PERFORMANCE: Utah Army National Guard / 300th 12953 S Minuteman Dr. Draper, UT 84020 PERIOD OF PERFORMANCE: 5-6 March 2022 SUBJECT: Virtual Platform for 300th Language Conference RESPONSE DUE DATE: 12:00 PM MST 27 JAN 2022 CONTRACTING POC: William (Billy) T. Brown III Email: William.t.brown68.civ@army.mil Phone: 801-432-4273 DESCRIPTION: *****THIS REQUIREMENT IS BEING SOLICITED AS A TOTAL SMALL BUSINESS (SB) SET-ASIDE*** The Utah National Guard is soliciting a requirement for a Virtual Platform for the 300th Language Conference March 5-6, 2022 under combined synopsis/solicitation W911YP22R0003 and is being issued for Request for Proposals (RFP). This requirement is being solicited as a Total Small Business set-aside under NAICS code 541618 - “Other Management Consulting Services” which has a Small Business Size Standard of $16.5 million (https://www.sba.gov/sites/default/files/files/Size_Standards_Table.pdf). FOR VENDOR’S QUOTES TO BE CONSIDERED, YOU MUST BE REGISTERED IN SAM.GOV AS A SMALL BUSINESS UNDER THIS NAICS CODE OR VERY SIMILAR NAICS CODE. Furthermore, your company must also demonstrate you have the capability to set up and conduct a virtual platform in support of the 300th Language Conference. STATEMENT OF WORK 300th Language Conference Virtual Platform HOMEPAGE Homepage must include customized graphics and icons that are easily readable for all participants. Icons are necessary for but not limited to “Registration”, “Main Conference”, and several breakout rooms as well as vendor presentations and booths. Must have a location for an agenda to provide information for morning and afternoon sessions and key notes, and speaker biographies. Must have virtual platform up-n-running 30 days prior to March 5, 2022 to allow registration for participants. REGISTRATION Registration must be available 30 days prior to conference start date. Registration button will take participants to registration portal. Registration must support up to 1,000 participants from across the globe. Portal must provide conference manager with an accurate number of registered participants. SPEAKER DASHBOARD Each speaker will need a personalized dashboard that cannot be accessed by the language conference attendees. This dashboard will need functionality to allow the speaker to upload any content or material necessary prior to their speech. The speaker dashboard will also need to allow the speaker to prepare their virtual room prior to speaking. SPEAKER and ATTENDEE INTERACTION The virtual platform will need to allow language conference attendees to interact via chat or ask questions to the speaker during the presentation. The 300th MIB(L) language conference management will need the ability to review questions prior to live view and to communicate with the speakers out of view of the audience. The virtual platform will need a feature designed to poll the audience and conduct a survey or quiz. The 300th MIB(L) leadership will need a tool in the virtual platform which prompts the audience or individual within the audience to provide their status. Break out rooms are needed for a single session to separate into smaller groups then rejoin back together. SESSION PLANNING The virtual platform needs to mimic the agenda as if it were a live conference. The virtual platform should be built into different rooms with the ability to immediately notify all parties of any change to any session. All participants need the ability to select which breakout sessions they plan to attend. Once the participants have scheduled their sessions, they need to be able to review and change any of their planned attendance. 300th MIB(L) conference management needs the ability to lock any session or planned attendance that is no longer allowed a change. STREAMING SERVICE The virtual platform will need a streaming service which allows multiple speakers to be shown concurrently. VIRTUAL CONTENT The virtual platform needs to allow the upload of live or pre-recorded content. SESSION TRANSITION The virtual platform for language conference needs to provide a function allowing the audience to take a survey, complete a quiz, answer questions, or review content and material after the speech. Once the individual participant is ready to move to the next session/speech, that participant can easily move/click to the next planned session. Upon entering the new session, each participant should retain the same ID. This ID for each participant should not change during the duration of the language conference. Likewise for each meeting ID, each presentation needs the same meeting ID to allow participants to comfortably shift from one session to another, and other participants can join a session directly from the agenda. BROADCAST SUPPORT The virtual platform will need support for numerous speakers and participants accessing the system simultaneously. The virtual platform needs to have support for audio and visual, for the speakers. BREAKOUT SESSIONS Smaller breakout sessions that can be supported by a built-in streaming solution or another steaming service. These options need to allow up to 16 different breakout sessions with the ability to simultaneously broadcast. Attendees need to have the ability to be involved in the session during Q&A portions or muted/listen-only. Host needs to be able to control mute options for all participants where participants cannot change their muted status. GROUP NOTIFICATIONS or NEWS FEEDS The virtual platform needs to be able to display notifications to attendees based on registration type or to all participants. As well as the ability to display a banner including any type of notification that can draw attention to the alert. These notifications/banner can include session changes or overall conference updates. PEER-to-PEER NETWORKING The virtual platform needs to allow peer-to-peer networking for attendees and speakers who wish to share contact information; including prompting attendees to update their contact information and be able to choose to share each pieces of information with other attendees or speakers who request it. In addition, the virtual platform needs to provide the ability to participate in text and video chats as well as have networking opportunities. VIRTUAL EXHIBIT HALL and VIRTUAL BREAKOUT SESSION HALL Attendees need to be able to visit a virtual exhibit hall and a virtual breakout session hall and be able to engage with attendees. Speakers need the ability to upload materials and videos to allow attendees to learn more about their products and services. The virtual platform needs to provide the ability of attendees to search using filters and contact attendees/or speakers directly through an interactive booth chat feature or video chat. REPORTING ANALYTICS The virtual platform needs to provide analytics on attendee registration types/attendees and the number of visitors to language conference morning session, afternoon breakout sessions, and virtual booths. The virtual platform needs to also provide additional information that can be easily located in-portal for convenient and direct access. EMAIL TEMPLATES The virtual platform needs to provide the ability to send unlimited emails for communication between attendees, presenters, speakers. These templates must be available for easy customization. The 300th MIB must have access to customize these templates. SOCIAL MEDIA The virtual platform needs to have a function which allows for simple capture of material for social media products and links to social media platforms. PLATFORM STATISTICS and SURVEYS The virtual platform must have a function which provides analytics for the virtual environment, to include attendees per session and their time logged in, as well as further customizable analytics. The virtual platform must make distribution of post-survey links simple, and available through sessions, speakers, and also attendee resources. The surveys must be deployable to attendees immediately after sessions. The virtual platform needs the ability to track the number of attendees in each session and how long they stay logged in to each presentation. Other customizable reports need to be available for use as well. Additionally, there is need for an area within the attendee dashboard to post-survey links. The links will need to be posted by session, speaker, or for the full conference. Surveys will need to be deployed to attendees at the end of viewing a session to capture immediate feedback. The virtual platform also needs to provide alertness checks to attendees. CUSTOMER SUPPORT The virtual platform will need to provide attendee customer support on the day of the language conference; including at least one hour prior to the start of the language conference. This includes a dedicated team that will be the first line of contact for attendee questions. There will need to be a dedicated technical support chat and email for attendee questions and concerns. APPLICATION PROGRAMING INTERFACE (API) INTEGRATION API integration which includes design and development and the ability to use multiple applications across the virtual platform. STREAMING PROVISION and SUPPORT The virtual platform must provide incorporation of streaming services with, and support the linkage between, the platform and the streaming service provider. CUSTOM HOMEPAGE Support in creation of the custom homepage from virtual platform provider is also required as well as providing additional images at no additional cost. EXHIBITOR PLATFORM The virtual platform must provide a space in which speakers can organize, display, and distribute their information and materials. Attendees must also be able to access speakers spaces at their discretion and be able to go back to the homepage/welcome page/or other pages – with easy access. PROJECT MANAGEMENT SUPPORT The virtual platform must have point of contacts (POC’s) to assist in the execution of timelines, checklists, and benchmarks to ensure readiness of the platform upon the event date. These POC’s must be available for regularly scheduled communication to provide training and ensure that benchmarks are achieved. The virtual platform must be sufficiently ready for early-stage testing in January and February to assist in the development of event procedures. Prior to the event, the virtual platform must provide the access for presenters and exhibitors to access the platform. PAYMENTS Must have be capable of accepting payments and be able to provide a detailed ledger for all payments and donations. SET-ASIDE / FAR REGULATION: Any award resulting from this solicitation will be made using a TOTAL SMALL BUSINESS set-aside order of precedence as follows: In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, any awards under this solicitation will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2. If there are no acceptable offers from small business concerns, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns. CONTRACT TYPE / MULTI-OPTION YEARS / EVALUATION CRITERIA: The contract type for this procurement will be firm-fixed price contract for a Language Conference Virtual Platform to be conducted during 5-6 March 2022. Award will be based on an all or none basis using lowest price technically acceptable (LPTA) evaluation criteria. For proposals to be technically acceptable, it must meet all the specifications outlined in the SOW and indication of past performance experience relating to setting up virtual platforms in support of trainings or conferences. Relevancy and currency will be used for past performance criteria and only a rating of ACCEPTABLE, NOT ACCEPTABLE, OR NEUTRAL will be given on past performance. If a Contractor has no relevant past performance, the Contractor will not be rated Favorably or Unfavorably but will be rated Neutral and not have that count against them. An LPTA quote is one that meets all the technical aspects outlined in this solicitation and statement of work while being the lowest price quote, IAW FAR 15.101-2. SAM REGISTRATION: All offerors must have an active registration in System for Award Management (SAM) at time of award in order to be eligible for contract award. All offerors responding to this solicitation must meet all standards required to conduct business with the Government, including active registration in SAM and WAWF/iRAPT, and be in good standing. All qualified responses will be considered by the Government. In addition to providing pricing each quote must include vendor's CAGE/DUNS number, Federal Tax Number, and must include point of contact information. IAW FAR 52.212-1(k), prospective awardees shall be registered and active in the System for Award Management (SAM) prior to award and be in good standing. Prospective offerors may obtain information on registration at WWW.SAM.GOV. IAW FAR 52.204-7 and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to award. Lack of SAM registration shall be a determining factor for award and your bid may be disqualified for not being registered and active in SAM.gov. PROPOSALS: All proposals are due to the United States Property and Fiscal Office for Utah Purchasing and Contracting Division no later than 12:00 pm (Mountain) 27 JAN 2021. All submissions should be sent via email to: william.t.brown68.civ@army.mil. Facsimiles will not be accepted. Questions regarding this requirement may also be directed to this email, with sufficient time to do any research to answer question prior to the closing of this posting. Responses received after the stated deadline will be considered non-responsive and will not be considered. PROVISIONS: The following provisions are applicable to this solicitation: FAR 52.202-1 – Definitions FAR 52.203-3 – Gratuities FAR 52.204-7 – Central Contractor Registration FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 – Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 – Covered Telecommunications Equipment or Services-Representation FAR 52.209-6 – Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarement FAR 52.212-1 – Instructions to Offerors FAR 52.212-3 – Offeror Representations and Certifications-Commercial Items FAR 52.212-3 – Alternate 1 FAR 52.212-4 – Terms and Conditions - Commercial FAR 52.212-5 – Dev - Statutes/Exec Orders FAR 52.217-5 – Evaluation of Options FAR 52.217-8 – Option to Extend Services FAR 52.217-9 – Option to Extend the Term of the Contract FAR 52.219-1 (Alt I) – Small Business Program Representation FAR 52.219-6 – Notice of Total Small Business Set-Aside FAR 52.219-8 – Utilization of Small Business Concerns FAR 52.219-14 – Limitations on Subcontracting FAR 52.219-28 – Post-award Small Business Program Representations FAR 52.222-3 – Convict Labor FAR 52.222-21 – Prohibit Segregated Facilities FAR 52.222-22 – Previous Contract and Compliance Reports FAR 52.222-25 – Affirmative Action FAR 52.222-26 – Equal Opportunity FAR 52.222-36 – Affirmative Action for Workers With Disabilities FAR 52.222-40 – Notification of Employees Rights Under the National Labor Relations Act FAR 52.222-50 – Combating trafficking in Persons FAR 52.222-54 – Employment Eligibility Verification FAR 52.223-18 – Encouraging Contractor Policy to Ban Text Messaging While Driving FAR 52.225-23 – Restrictions on Certain Foreign Purchases FAR 52.225-25 – Prohibition on Contracting with Entities in Certain Activities or Transactions Relating to Iran - Representation and Certifications FAR 52.228-5 – Insurance – Work on a Government Installation FAR 52.232-1 – Payments FAR 52.232-18 – Availability of Funds FAR 52.232-33 – Payment by Electronic Funds Transfer-Central Contractor Registration FAR 52.233-1 – Disputes FAR 52.233-2 – Service of Protest FAR 52.233-3 – Protest After Award FAR 52.233-4 – Applicable Law for Breach of Contract Claim FAR 52.237-3 – Continuity of Services FAR 52.242-13 - Bankruptcy FAR 52.243-1 – Changes-Fixed Price FAR 52.252-1 – Provisions Incorporated by Reference FAR 52.252-2 – Clauses Incorporated by Reference FAR 52.252-5 – Authorized Deviations in Provisions FAR 52.252-6 – Authorized Deviation in Clauses DFARS 252.203-7000 – Requirement Relating to Compensation of Former DoD Officials DFARS 252.203-7002 – Requirements to Inform Employees of Whistleblower Rights DFARS 252.204-7003 – Control of Government Personnel Work Product DFARS 252.204-7004 – Antiterrorism Awareness Training for Contractors DFARS 252.209-7004 – Subcontracting with Firms that are owned or controlled by the government of a country that is a State sponsor of terrorism DFARS 252.209-7995 – Representation by Corporations Regarding Unpaid Delinquent Tax Liability of a Felony Conviction Under Any Federal Law DFARS 252.212-7000 – Offeror Representations and Certification Required to Implement Status of Executive Orders Applicable to Defense Acquisition of Commercial Items DFARS 252.212-7001 – Dev Terms and Conditions DFARS 252.225-7001 – Buy America Act and Balance of Payments Program DFARS 252.225-7002 – Qualifying Country as Subcontractors DFARS 252.225-7012 – Preference for Certain Domestic Commodities DFARS 252.232-7003 – Electronic Submission of Payment Requests DFARS 252.232-7010 – Levies on Contract Payments DFARS 252.237-7010 – Prohibition of Interrogation of Detainees by Contract Personnel DFARS 252.243-7001 – Pricing of Contract Modifications DFARS 252.243-7002 – Requests for Equitable Adjustment. FAR 52.252-2 – Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make full text available. Also, the full text of a clause may be accessed electronically at: HTTPS://WWW.ACQUISITION.GOV.
Data sourced from SAM.gov.
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