Inactive Total Small Business Set-Aside (FAR 19.5)

SOLICITATION: W911YP21R0005 AGENCY/OFFICE: Utah Army National Guard / USPFO PLACE OF PERFORMANCE: Utah Army National Guard / G1 12953 S Minuteman Dr. Draper, UT 84020 SUBJECT: Employee Assistance Prog... SOLICITATION: W911YP21R0005 AGENCY/OFFICE: Utah Army National Guard / USPFO PLACE OF PERFORMANCE: Utah Army National Guard / G1 12953 S Minuteman Dr. Draper, UT 84020 SUBJECT: Employee Assistance Program (EAP) 1-year services RESPONSE DUE DATE: 12:00 PM MST 18 March 2021 CONTRACTING POC: William (Billy) T. Brown III Email: William.t.brown68.civ@mail.mil Phone: 8014324273 CURRENT CONTRACT NUMBER: W911YP-15-P-0108 DESCRIPTION: *****THIS REQUIREMENT IS BEING SOLICITED AS A TOTAL SMALL BUSINESS (SB) SET-ASIDE*** The Utah National Guard is soliciting a requirement for 1-year Employee Assistance Program services under combined synopsis/solicitation W911YP21R0005 and is being issued for Request for Quotations (RFQ). This requirement is being solicited as a Total Small Business set-aside under NAICS code 561611 - “Investigation Services” which has a Small Business Size Standard of $20.5 million (https://www.sba.gov/sites/default/files/files/Size_Standards_Table.pdf). FOR VENDOR’S QUOTES TO BE CONSIDERED, YOU MUST BE REGISTERED IN SAM.GOV AS A SMALL BUSINESS UNDER THIS NAICS CODE OR VERY SIMILAR NAICS CODE. Furthermore, your company must also demonstrate you have performed work on similar projects that shows you have the knowledge and expertise of Employee Assistance Program. G1 EMPLOYEE ASSISTANCE PROGRAM (EAP) STATEMENT OF WORK GENERAL: LIABILITY INSURANCE: The contractor will maintain liability insurance, in a coverage amount acceptable to the Contracting Officer (KO), which is not less than the amount normally prevailing within the local community for counseling. LICENSING: Contractor shall ensure all services are performed by a licensed counselor registered with the state of Utah. COR ASSIGNMENT & NOMINATION: The Contracting Officer shall appoint a Contracting Officer Representative (COR) for this service requirement. The COR shall be appointed in writing, have all required COR training completed, and shall have applicable experience in managing service contracts within the G1. COORDINATION / QUALITY ASSURANCE ISSUES: Contractor shall, upon request, consult with the COR or the KO by telephone to coordinate or resolve compliance, quality, logistical, or any other issues that might arise before, during, and after repair & maintenance services. The Contractor shall notify the Contracting Officer (KO) in writing of any quality assurance issues and/or any changes to the contract. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A Quality Assurance Surveillance Plan (QASP) listing the procedures or processes, shall be utilized to validate the terms and conditions are successfully met as discussed in the SOW. PERSONAL PROTECTIVE EQUIPMENT (PPE): Contractor shall furnish and assure counselors are provided with the appropriate PPE to perform the duties outlines in the SOW. Some PPE examples include, but not limited to: gloves, protective eyewear, facemasks, earplugs, steeltoe boots/shoes, etc., where there is a potential for exposure to potentially infectious materials or hazardous conditions. COVID-19 AND PPE: Should COVID-19 be a concern in performing the duties outlined in the SOW, the Contractor shall ensure all counselors are properly equipped with the appropriate PPE (i.e. facemasks, faceshields, gloves). The Contractor shall ensure all counselors are healthy and not showing signs of sickness. The Contractor shall perform a temperature check of each counselor prior to provide service on site. The Contractor shall provide all counselors with personal hand sanitizer (if applicable). GOVERNMENT REMEDIES: The Contracting Officer (KO) shall follow the requirements of FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996), for Contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services. The Government will notify the Contractor of weaknesses or discrepancies as they become apparent. The first notification will be to attempt to obtain re-performance, if possible. Deficiencies that exceed the SDS acceptable levels will be issued on a Contract Discrepancy Report. Unsatisfactory performance may result in a cure notice. MANAGEMENT PERSONNEL: The Contractor shall appoint one Contract Manager and a back-up manager, who will the Contractor’s authorized point of contact with the COR. The appointment shall be in writing. The Contract Manager shall have full authority to commit the Contractor on matters concerning the contract. REIMBURSEMENT FOR TRAVEL EXPENSES: All services performed will be at the Joint Force Headquarters facility located in Draper, UT. No reimbursement shall be made for travel expenses. All travel costs are the sole responsibility of the Contractor. EVALUATION OF CONTRACTOR PERFORMANCE: Reference FAR Clause 52.246-4, Inspection of Services – Fixed Price. The Contractor’s performance will be evaluated each month of service. For those tasks listed in the SDS, the Quality Assurance Evaluator (QAE) shall be the COR. The COR will follow the methods of surveillance specified in the Government’s QASP. Government personnel will record all surveillance observations and will upload in to PIEE. When an observation indicates defective performance, the COR will require the Contract Manager or representative to initial the observation. The initiating of the observation does not necessarily constitute concurrence with the observation, only acknowledgement that they have been made aware of the defective performance. QUALITY CONTROL: Reference contract clause 52.246-4, Inspection of Services – Fixed Price. The Contractor shall develop, implement, and maintain a comprehensive quality control program that assures compliance with all requirements of the contract and associated contract modifications. The Contractor shall maintain, enforce, and document a Quality Control Plan (QCP). The QCP shall ensure that the Government receives the level of quality that is consistent with the requirements specified in the contract. MANAGEMENT OF DELIVERABLES & REPORTING: The Contractor shall be responsible for creating, maintaining, and disposing of records and reports required by this SOW. When requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such report. All documentation, records, files, schedules, etc., which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of this contract. The Contractor shall keep these items current. The Contractor shall permit the COR or KO authorized representative access to all records, data, and facilities used in the performance of the anticipated services. PAST PERFORMANCE: The Contractor shall furnish past performance information on previous contracts performed for services relating to this requirement to reflect experience and knowledge of services for Employee Assistance Program. If possible, the Contractor shall provide three (3) references on past performance. TECHNICAL SPECIFICATIONS: The following technical specifications are provided to help potential contractors better understand the task environment in which the services will be delivered. The following specifications are required to successfully deliver the required service and support task order objectives. The contractor is encouraged to exceed these minimum technical specifications to demonstrate its technical, operational, and administrative expertise in support of customer’s organizational and departmental objectives. EMPLOYEE ASSISTANCE PROGRAM: Contractor shall provide an Employee Assistance Program (EAP) for Utah Air and Army National Guard employees through which employees and their dependents are able to obtain appropriate and necessary care for problems they may suffer and for such other personal problems that may interfere with their productivity and well-being. Counseling sessions including an initial evaluation to identify problems, with the follow-up contact as deemed appropriate by the counselor. The EAP counselors should be available 24 hours a day, 7 days a week, with a toll-free telephone for emergency and crisis situations. The counselors shall be available to eligible employees and dependents in every geographical area of the state where a National Guard Armory is located. Problems which will not respond to short term therapy will be referred to appropriate community providers. The contractor assumes all legal and professional responsibilities and liabilities attendant on the professional practice itself, its counselors, other staff and any consultants rendering services under this contract. The contractor will work with the Human Resources Office and maintain a close working relationship with the Employee Assistance Program Manager (EAPM). The contactor will be expected to operate within the authorities granted for occupational health programs under Law 42 U.S.C. 290dd-1 (a) and 290ee-1(a) and Public Law 91-616 and 92-255. Specific requirements of program and management will be found in 5 CFR 792.101-105 and related issuances. Provide available Work and Life services including legal consultation, financial advisement, child care and elder care referrals, adoption resources for all eligible employees, spouses and dependents. Organizational consultation for conflict resolution, sexual harassment, workplace violence, and organizational change. Contractor shall provide on-site counseling for critical incidents if and when they do occur. Assist employees and their families with appropriate prevention, treatment and rehabilitation programs and services for alcohol and/or drug abuse, help for family or marital crisis problems, and legal or financial difficulties. Every administrator and counselor shall be appropriately licensed clinical social worker, professional counselor, psychologist or psychiatrist, or possess a clinical license from a closely allied mental health field with demonstrated substance abuse experience. EMPLOYEE ASSISTANCE PROGRAM SUPPORT SERVICES: The Contractor shall: Provide full and complete responsibility for the professional management of the EAP and shall be specifically responsible for the development of agency policy, practice and procedures. Employee Assistance Program Manager will have direct contact with contractor liaison. Promotion of the Employee Assistance Program by making the following available: Orientation and information video for new employees Employee brochures and wallet cards for distribution at new orientation sessions Supervisors manuals for new supervisor training EAP promotional materials provided to Employer for distribution to the employee’s family EAP posters displaying a toll-free hotline telephone number to reach an EAP counselor 24 hoursper day for all armory’s and other National Guard locations EAP Brochures EAP wallet cards Educational Pamphlets Newsletters for employees and supervisors Provide training materials for new hire orientation and supervisors training courses Informational video EAP Pamphlets EAP wallet cards Provide monthly status report to the Employee Assistance Program Manager with usage and other pertinent information. Monthly reports will be sent to the EAPM no later than the 10th of each month. PERIOD OF PERFORMANCE: Period of Performance shall be 1 Year contract from 25 March 2021 – 24 March 2022. SET-ASIDE / FAR REGULATION: Any award resulting from this solicitation will be made using a TOTAL SMALL BUSINESS set-aside order of precedence as follows: In accordance with FAR Subpart 19.502-2 Total Small Business Set-Aside Procedures, any awards under this solicitation will be made on a competitive basis first to small business concerns in accordance with FAR 19.502-2. If there are no acceptable offers from small business concerns, the set-aside shall be withdrawn and the requirement, if still valid, will be made on the basis of full and open competition considering all offers submitted by responsible business concerns. CONTRACT TYPE / EVALUATION CRITERIA: The contract type for this procurement will be firm-fixed price contract for 1 year of services. Award will be based on an all or none basis using lowest price technically acceptable (LPTA) evaluation criteria. For proposals to be technically acceptable, it must meet all the specifications outlined in the SOW and indication of past performance experience relating to Employee Assistance Program (EAP) services. Relevancy and currency will be used for past performance criteria and only a rating of ACCEPTABLE, NOT ACCEPTABLE, OR NEUTRAL will be given on past performance. If a Contractor has no relevant past performance, the Contractor will not be rated Favorably or Unfavorably but will be rated Neutral and not have that count against them. An LPTA quote is one that meets all the technical aspects outlined in this solicitation and statement of work while being the lowest price quote, IAW FAR 15.101-2. SAM REGISTRATION: All offerors must have an active registration in System for Award Management (SAM) at time of award in order to be eligible for contract award. All offerors responding to this solicitation must meet all standards required to conduct business with the Government, including active registration in SAM and WAWF/iRAPT, and be in good standing. All qualified responses will be considered by the Government. In addition to providing pricing each quote must include vendor's CAGE/DUNS number, Federal Tax Number, and must include point of contact information. IAW FAR 52.212-1(k), prospective awardees shall be registered and active in the System for Award Management (SAM) prior to award and be in good standing. Prospective offerors may obtain information on registration at WWW.SAM.GOV. IAW FAR 52.204-7 and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to award. Lack of SAM registration shall be a determining factor for award and your bid may be disqualified for not being registered and active in SAM.gov. PROPOSALS: All proposals are due to the United States Property and Fiscal Office for Utah Purchasing and Contracting Division no later than 12:00 pm (Mountain) 18 March 2021. All submissions should be sent via email to: william.t.brown68.civ@mail.mil. Facsimiles will not be accepted. Questions regarding this requirement may also be directed to this email, with sufficient time to do any research to answer question prior to the closing of this posting. Responses received after the stated deadline will be considered non-responsive and will not be considered. PROVISIONS & CLAUSES: The following provisions and clauses are applicable to this solicitation: FAR 52.202-1 – Definitions FAR 52.203-3 – Gratuities FAR 52.204-7 – Central Contractor Registration FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 – Covered Telecommunications Equipment or Services-Representation FAR 52.209-6 – Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarement FAR 52.212-1 – Instructions to Offerors FAR 52.212-3 – Offeror Representations and Certifications-Commercial Items FAR 52.212-3 – Alternate 1 FAR 52.212-4 – Terms and Conditions - Commercial FAR 52.212-5 – Dev - Statutes/Exec Orders FAR 52.217-5 – Evaluation of Options FAR 52.217-8 – Option to Extend Services FAR 52.217-9 – Option to Extend the Term of the Contract FAR 52.219-1 (Alt I) – Small Business Program Representation FAR 52.219-6 – Notice of Total Small Business Set-Aside FAR 52.219-8 – Utilization of Small Business Concerns FAR 52.219-14 – Limitations on Subcontracting FAR 52.219-28 – Post-award Small Business Program Representations FAR 52.222-3 – Convict Labor FAR 52.222-21 – Prohibit Segregated Facilities FAR 52.222-22 – Previous Contract and Compliance Reports FAR 52.222-25 – Affirmative Action FAR 52.222-26 – Equal Opportunity FAR 52.222-36 – Affirmative Action for Workers With Disabilities FAR 52.222-40 – Notification of Employees Rights Under the National Labor Relations Act FAR 52.222-50 – Combating trafficking in Persons FAR 52.222-54 – Employment Eligibility Verification FAR 52.223-18 – Encouraging Contractor Policy to Ban Text Messaging While Driving FAR 52.225-23 – Restrictions on Certain Foreign Purchases FAR 52.225-25 – Prohibition on Contracting with Entities in Certain Activities or Transactions Relating to Iran - Representation and Certifications FAR 52.232-1 – Payments FAR 52.232-33 – Payment by Electronic Funds Transfer-Central Contractor Registration FAR 52.233-1 – Disputes FAR 52.233-2 – Service of Protest FAR 52.233-3 – Protest After Award FAR 52.233-4 – Applicable Law for Breach of Contract Claim FAR 52.243-1 – Changes-Fixed Price FAR 52.252-1 – Provisions Incorporated by Reference FAR 52.252-2 – Clauses Incorporated by Reference FAR 52.252-5 – Authorized Deviations in Provisions FAR 52.252-6 – Authorized Deviation in Clauses DFARS 252.203-7000 – Requirement Relating to Compensation of Former DoD Officials DFARS 252.203-7002 – Requirements to Inform Employees of Whistleblower Rights DFARS 252.204-7003 – Control of Government Personnel Work Product DFARS 252.209-7995 – Representation by Corporations Regarding Unpaid Delinquent Tax Liability of a Felony Conviction Under Any Federal Law DFARS 252.212-7000 – Offeror Representations and Certification Required to Implement Status of Executive Orders Applicable to Defense Acquisition of Commercial Items DFARS 252.212-7001 – Dev Terms and Conditions DFARS 252.225-7001 – Buy America Act and Balance of Payments Program DFARS 252.225-7002 – Qualifying Country as Subcontractors DFARS 252.225-7012 – Preference for Certain Domestic Commodities DFARS 252.232-7003 – Electronic Submission of Payment Requests DFARS 252.232-7010 – Levies on Contract Payments DFARS 252.237-7010 – Prohibition of Interrogation of Detainees by Contract Personnel DFARS 252.243-7001 – Pricing of Contract Modifications DFARS 252.243-7002 – Requests for Equitable Adjustment. FAR 52.252-2 – Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make full text available. Also, the full text of a clause may be accessed electronically at: HTTPS://WWW.ACQUISITION.GOV.