Inactive Total Small Business Set-Aside (FAR 19.5)

Q&A 01282020: Question: Does both long panels need to be printed? Or does the print only need to be on one long panel?Also, it appears the Overpack Box does not require any print. Is this correct? Ans... Q&A 01282020: Question: Does both long panels need to be printed? Or does the print only need to be on one long panel?Also, it appears the Overpack Box does not require any print. Is this correct? Answer: Only one panel of the squad box requires printing. The overpack box does not require any printing. US Army Contracting Command – Rock Island, Munitions and Industrial Base Division – CCRI-AE SUBJECT: Combined Synopsis/Solicitation W52P1J-20-Q-L022 Dear Vendor: This is a combined Synopsis/Solicitation for commercial items in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The U.S. Army Contracting Command - Rock Island (ACC-RI) hereby issues this Request For Quote (RFQ) as a Firm-Fixed Price, 100% Small Business set aside for Small Business in accordance with (IAW) FAR 19.502-2(a), and in accordance with the terms and conditions contained herein. The following NAICS code and small business size standard apply: NAICS: 322211 Size Standard: 1,250 employees. Vendor shall be capable of providing both of the items listed below in addition to printing required information on each unit. The complete specs for each item are contained in “Attachment 0001 Dimensions and Labeling Specs”. The items and quantities are listed here: Squad Boxes with the following specifications: Style RSC-G, Grade V3C, Class WR and IAW ASTM D5118. QTY: 12,000 each Overpack Boxes with the following specifications: Style RSC, Grade W5C, Type CF, Class WR and IAW ASTM D5118. QTY: 12,000 each. First Article Testing/Pre-production sample: Delivery shall be no later than two weeks after contract award. Vendors interested in submitting a quote are required to request dimension and labeling requirements from the point of contact given below. Testing & Delivery Terms: Vendor shall provide a pre-production sample/first article test sample within two weeks of contract award. All deliveries will be F.O.B. Destination, to Pine Bluff Arsenal, AR. The pre-prodcution sample shall be accompanied with a Certificate of Conformance. The USG will provide concur/non-concur within three days of delivery. Contractor shall provide all products no later than two weeks after USG concurrence on pre-production sample/first article test. Final delivery shall include a Certificate of Conformance. Vendors shall submit a quote price quote that includes the following information: CLIN CLIN DESCRIPTION QTY UNIT PRICE TOTAL PRICE 0001 Squad Boxes _______ ___________ _____________ 0002 Overpack Boxes _______ ___________ _____________ TOTAL PRICE OF ALL CLINS _____________ Each Submission shall include a drawing of each of the required boxes. Drawings shall include labeling nomenclature, IAW “Attachment 0001Dimensions and Labeling Specs”. Vendor shall also submit a materials sheet that includes all components of the required boxes. Vendor shall make an affirmative statement that it can conform to the terms as listed in this solicitation with a duly authorized signature of a Company Officer that has authority to commit the vendor to a U.S. Government contract, shall also be included with the quote. All Quotes shall be submitted no later than by 9:00 am, Central Time on 30 January 2020 via email. All correspondence to include questions and quote submission shall be submitted to Larry Owens at Larry.W.Owens4.civ@mail.mil with a courtesy copy to Elizabeth Zaharopoulos, elizabeth.w.zaharopoulos.civ@mail.mil. Any resultant contract will be awarded in accordance with FAR 13.106-2 to the lowest price technically acceptable, responsive, and responsible contractor whose price is determined to be fair and reasonable. The Government intends to issue a single order from this RFQ. The point of contact for this action is Larry Owens, CCRC-AE, at (309) 782-2791, or email Larry.W.Owens4.civ@mail.mil Sincerely, ELIZABETH W. ZAHAROPOULOS Contracting Officer CONTRACT TERMS AND PROVISIONS The following clauses will be incorporated into the contract: 52.212-1 Instructions to Offerors-Commercial Items 52.212-4 Contract Terms and Conditions-Commercial Items 52.222-50 Combating Trafficking in Persons 52.246-15 Certificate of Conformance 252.203-7000 Requirements Relating to Compensation to former DoD Officials 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008 Prohibition of Hexavalent Chromium 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions ADDITIONAL DELIVERY INSTRUCTIONS PACKAGING (PRESERVATION/PACKING/MARKING) Marking shall be in accordance with the following: Containers shall be clearly marked as follows: 1. Name of Contractor 2. Contract No. / Order No. 3. Description of items contained therein. 4. Consignee's name and address 5. End Item: _________________ INSPECTION AND ACCEPTANCE Supply: Inspection and acceptance will be at destination, unless otherwise provided herein. Until delivery and acceptance, and after any rejections, risk of loss will be on the contractor, unless loss results from negligence of the United States Government. INSPECTION AND ACCEPTANCE Services: a. The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by his appointed inspectors to insure strict compliance with the terms of the contract. No inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the contractor from any requirements of the contract. INSTRUCTIONS REGARDING SUBMISSION OF PREPRODUCTION SAMPLE 4 a. Preproduction Sample. The Preproduction Sample consisting of the items listed below, shall be (i) Representative of items to be manufactured using the process and procedures as contract production and (ii) Inspected and tested to all contract drawing & specifications requirements. PREPRODUCTION SAMPLE ITEMS: QUANTITY: ITEM NOMENCLATURE: DRAWING/SPECIFICATIONS: ____________ ______________________ _________________________ b. The approved Preproduction Sample will not serve as a manufacturing standard. c. The Contractor shall notify Pine Bluff Arsenal, Pine Bluff, AR 71602-9500, within 14 Days calendar days prior to production of the Preproduction Sample so that the Government may witness the production, if desired. d. The Contractor shall submit the Preproduction Samples within 14 calendar days from the date of this contract to the address given in the delivery/shipping instructions of this order/contract marked "PREPRODUCTION SAMPLES: Contract No. Lot/Item No. " Within 7 calendar days after the Government receives the Preproduction Samples, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval or disapproval of the Preproduction Sample. The notice of conditional approval or disapproval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. e. If the Preproduction Sample is disapproved, the Contractor, upon Government request, shall make any necessary changes, modifications, or repairs to the Preproduction Sample or submit another Preproduction Sample for Government inspection. All costs related to these submissions are to be borne by the Contractor, including any and all costs for additional samples following a disapproval. The Government shall take action on the resubmitted Preproduction Sample within the time specified in paragraph (c) above. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule, or for any additional costs to the Government related to these resubmissions. f. If the Contractor fails to deliver any Preproduction Sample on time, or the Contracting Officer disapproves any Preproduction Sample, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract. g. Unless otherwise provided in the contract, and if the approved Preproduction Sample is not consumed or destroyed by testing, the contractor may deliver the approved Preproduction Sample as part of the contract quantity if it meets all contract requirements for acceptance. h. If the Government does not act within the time specified in paragraph (c) or (d) above, the Contracting Officer shall, upon timely written request form the Contractor, equitably adjust under the changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay. i. Before the Preproduction Sample approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before Preproduction Sample approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) Termination settlements if the contract is terminated for the convenience of the Government. j. The Government may waive the requirement for Preproduction Samples where supplies identical or similar to those called for in the schedule have been previously furnished by the offeror/contractor and have been accepted by the Government. The offeror/contractor may request a waiver. k. The Contractor shall produce both the Preproduction Sample and the production quantity at the same facility and shall submit a certification to this effect with each Preproduction Sample. SHIPPING INSTRUCTIONS: a. Shipments shall be made at contractor's expense (prepaid) via contractor's choice of carrier to the following destination: US Army, Pine Bluff Arsenal Central Receiving Shipping Point (CRSP) Pine Bluff, AR 71602-9500 b. Receiving hours are from 6:30a.m. to 2:30p.m., Monday through Thursday, except federal holidays. II SHIPPING INSTRUCTION DELIVERY IS F.O.B. DESTINATION. Shipment is to be prepaid to the destination shown in Block 14 on page 1 of DD Form1155 or Block 15 of Standard Form 1449. The cost of shipping and risk of loss are borne by the seller. Original bill of lading must be forwarded same day material is shipped to address shown in Block 14 on page 1 of DD Form 1155 or Block 15 of Standard Form 1449. Forward acknowledgement of order and notice of shipment to the address shown in Block 6 of DD Form 1155 or Block 9 of Standard Form 1449. Receiving hours are from 6:30a.m. to 2:30p.m., Monday through Thursday, except federal holidays. NOTE: Shipment to any address other than that designated in Block 14, Standard Form 1155 or in Block 15, Standard Form 1449 may result in a delay in payment of your invoice without the commencement of interest accrual under the Prompt Payment Act (Public Law 97 -117). DELIVERY OF MATERIALS It is the responsibility of the contractor or subcontractor to inform their vendors or truck drivers of the prime contractor's name, contract number and work site. Pine Bluff Arsenal is a controlled access installation therefore, subcontractors, vendors, or delivery persons who do not possess the above information and other proper identification as required by the Security Office may be denied access to Pine Bluff Arsenal. Any delay caused by such denial will be at the contractor's expense and no time extensions for such delays will be allowed. Contractors will provide escorts for suppliers' trucks from the perimeter gates to job site when required. REWORK AND REPAIR OF NONCONFORMING MATERIAL a. Rework and Repair are define as follows: (1) Rework – The processing of nonconforming material t make it conform completely to the drawings, specifications or contract requirements. (2) Repair – The reprocessing of nonconforming material in accordance with approved written procedures and operations to reduce, but not completely eliminate, the nonconformance. The purpose of repair is to bring nonconforming material into a usable condition. Repair is distinguished form rework in that the item after repair still does not completely conform to all of the applicable drawings, specifications or contract requirements. b. Rework procedures along with the associated inspection procedures shall be documented by the Contractor and submitted to the Government Quality Assurance Representative (QAR) for review prior to implementation. Rework procedures are subject to the QAR’s approval. c. Repair procedures shall be documented by the Contractor and submitted on a Request for Deviation/Waiver, DD Form 1694, to the Contracting Officer for review and written approval prior to implementation. d. Whenever the Contractor submits a repair or rework procedure(s) for Government review, the submission shall also include a description of the cause for the nonconformance and a description of the action taken or to be taken to prevent recurrences. e. The rework or repair procedure shall also contain a provision for re-inspection which will take precedence over the Technical Data Package requirements and shall, in addition, provide the Government assurance that the rework or repaired items have met reprocessing requirements. SPECIAL NOTICE FOR CARRIERS: All carriers are advised, beginning March 1, 2016, Pine Bluff Arsenal will no longer receive unscheduled inbound shipments. Scheduling is executed via the Carrier Appointment System (CAS) in the Electronic Transportation Acquisition (ETA) tool. Carriers without access to CAS: call (870) 540-3610 or (870) 540-3611 for an appointment 24 hours in advance. In order to obtain an appointment, you must provide a Bill of Lading (BOL), which must contain an NSN/MAN-P number, DODIC, nomenclature, and HAZCLASS. This includes Freight of All Kinds. On the date of delivery, all carriers must first report to the Dexter Gate (truck gate). Shipment carriers must arrive at the Dexter Gate no later than 1430 hours (2:30 p.m.) central time, unless other arrangements have been established. Additional shipping instructions: a. All items should come on standard wood pallets, be of max pallet height of 56 inches, b. Pallets must be stackable, and able to be stored as stacked for up to 1 year. Corner posts are suggested. c. Unique items that aren't stackable or fragile should be marked as such on the pallet. d. The complete 13-digit contract number (i.e. W52P1J-18-F-3002) must be on the outside of the shipping container. This number must also appear on all packing slips, invoices, bills, or any communications regarding this contract.