Yellow Ribbon Event, Madison WI, 20 August 2021
Amendment dated July 29, 2021: Currently, there are no mandated social distancing requirements. Morning and afternoon snack and refreshment breaks may be self-serve. __________________________________... Amendment dated July 29, 2021: Currently, there are no mandated social distancing requirements. Morning and afternoon snack and refreshment breaks may be self-serve. _____________________________________________________________ Amendment dated July 29, 2021: New information was received whiched changed the following requirements, which have been incorporated into the revised Purchase Descrption: 1. Nine (9) Breakout Session Rooms are required instead of three (3). 2. Three (3) Private Counseling Rooms are eliminated. 3. Meals will be cafeteria-style buffets, which are protected by sneeze guards. Food will be served by event staff. _____________________________________________________________ (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. FAR Part 13 procedures will be utilized. (ii) Solicitation W50S9F-21-Q-0008 is issued as a Request for Quotation (RFQ). (iii) All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05, effective 10 March 2021, and Defense Acquisition Circular DPN 20210603, effective 03 June 2021. (iv) This RFQ is solicited as Full and Open Competition. The NAICS code is 721110 with a small business size standard of $35.0M. (v & vi) The 115th Fighter Wing, Wisconsin Air National Guard (WIANG), will conduct its Yellow Ribbon Reintegration Program (YRRP) event on Friday, 20 Aug 2021. The WIANG is seeking a family-friendly facility within 15 miles of Madison, WI zip code 53704 to provide conference space, meeting rooms, childcare rooms, audio-visual, meals, and snacks for the event. The Government is anticipating 325 attendees. The Wisconsin Air National Guard is seeking the following in support of the event (additional requirement can be found on the attached purchase description): Item; Qty/Unit Breakfast Buffett/Meal: 330 - Each Adult Lunch Buffett/Meal: 270 - Each Child Lunch Buffett/Meal: 60 - Each Adult Morning Snacks and Refreshments: 270 - Each Child Morning Snacks and Refreshments: 60 - Each Adult Afternoon Snacks and Refreshments: 27 - Each Child Afternoon Snacks and Refreshments: 60 - Each General Event Space: 1 - Each Breakout Session Rooms: 5 - Each Childcare/Youth Rooms: 3 - Each Private Counseling Rooms: 3 - Each Operations Center Room & Storage Room: 1 - Each Event Registration Area: 1 - Each Wellness Room: 1 - Each Vendor/Exhibitor Space: 1 - Each Audio Visual Equipment Package: 1 - Each Vehicle Parking: 225 - Each (vii) Delivery schedule shall be 20 August 2021 for the event, with set-up to begin on 19 August 2021. (viii) The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition. (ix) The provision at FAR 52.212-2, Evaluation-Commercial Items, is not included in this solicitation. The Government intends to award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation is most advantageous to the Government. Determination of best value will include an evaluation of price and technical. A firm fixed price contract award is anticipated. Technical acceptability includes: Conformance to the Purchase Description. Alternative approaches to specific requirements, such as plated meals instead of buffets, will be considered. An assessment, which may include a site visit, by the Yellow Ribbon Coordinator and other interested parties to assess the safety, comfort, health, and cleanliness of the facility, which will be rated as either acceptable or unacceptable. A firm fixed price contract award is anticipated. (x) The offeror must include a completed copy of the provision at FAR 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items with a quote, or be currently registered in the SAM website with Representations and Certifications completed. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. Any additional clauses cited in FAR 52.212-5 are listed in section xiii. (xiii) The following additional agreement requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition: This effort is a high priority requirement in support of the National Guard. Funds are not presently available to make award. If funds become available for award, and prices are deemed fair and reasonable, it is the Governments intent to make award. This is not a commitment of funds or contract award. In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the contractor shall submit their payment request electronically using the Wide Area Workflow (WAWF). The following clauses and provisions are incorporated by reference into this solicitation. Full text is available at https://www.acquisition.gov/ 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-7 System for Award Management (OCT 2018) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-17 Ownership or Control of Offeror (AUG 2020) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-20 Predecessor of Offeror (AUG 2020) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020) 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment (AUG 2020) 52.204-26 Covered Telecommunications Equipment or Services—Representation (OCT 2020) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.212-1 Instructions to Offerors—Commercial Items (JUN 2020) 52.212-3 Offeror Representations and Certifications—Commercial Items (FEB 2021) 52.212-3 Offeror Representations and Certifications—Commercial Items--Alternate I (OCT 2014) 52.212-4 Contract Terms and Conditions—Commercial Items (OCT 2018) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (JAN 2021) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (DEVIATION 2020-O0008) (MAR 2020) 52.219-28 Post-Award Small Business Program Representation (NOV 2020) 52.222-3 Convict Labor (JUNE 2003) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (DEVIATION 2020-O0019) (AUG 2020) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-22 Previous Contracts and Compliance Reports (FEB 1999) 52.222-26 Equal Opportunity (SEP 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50 Combating Trafficking in Persons (OCT 2020) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation (DEC 2016) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.233-3 Protest after Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.252-5 Authorized Deviations in Provisions (NOV 2020) 52.252-6 Authorized Deviations in Clauses (NOV 2020) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation (DEC 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation (MAY 2021) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.211-7003 Item Unique Identification and Valuation (MAR 2016) 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (SEP 2019) 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013) 252.225-7000 Buy American--Balance of Payments Program Certificate--Basic (NOV 2014) 252.225-7001 Buy American and Balance of Payments Program--Basic (DEC 2017) 252.225-7048 Export-Controlled Items (JUNE 2013) 252.225-7974 Representation Regarding Persons that have Business Operations with the Maduro Regime (DEVIATION 2020-O0005) (FEB 2020) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.232-7017 Accelerating Payments to Small Business Subcontractors--Prohibition on Fees and Consideration (APR 2020) 252.244-7000 Subcontracts for Commercial Items (JAN 2021) 252.247-7023 Transportation of Supplies by Sea--Basic (FEB 2019) (xiv) DPAS Rating does not apply to this acquisition. (xv) Quotes must be received no later than the time and date indicated on this RFQ. Quotes must be emailed to the primary point of contact shown. It is your responsibility to make sure your quote is received. Instructions to Offerors: 1. Quotes in response to this solicitation MUST include: a. A copy of the completed “Pricing Sheet”. Your pricing schedule must clearly annotate pricing or the words, "not separately priced", "no cost", or “not available” for each requirement identified. Omission of no cost line items may cause your quote to be non-responsive. Unit prices shall include all applicable fees, to include any nonexempt taxes. The pricing worksheet must include complete pricing information. Lines may be added as necessary. b. The Offeror’s CAGE code. c. A copy of the representation at FAR 52.204-26, or have completed the representation in the vendors SAM profile. 2. Quotes must be valid until 19 August 2021. 3. All contractors shall be fully registered in the System for Award Management (SAM) at the time a quote is submitted to the government. Offerors shall ensure SAM registration is active. 4. It is the interested Offeror’s responsibility to check Contract Opportunities on SAM.gov for updated information. (xvi) All questions shall be in writing. Questions shall be emailed to the primary point of contact shown on this RFQ. Questions not received within a reasonable time prior to the response date may not be answered. The Federal Government is exempt from sales taxes. An exemption certificate will be provided upon award.
Data sourced from SAM.gov.
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