Inactive Total Small Business Set-Aside (FAR 19.5)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This annou... This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W50S8A-22-Q-0019, and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except casinos) and Motels, a small business size standard of $35.0M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 16 May 2022 at 4:00PM Eastern Time. Free On Board (FOB) Destination shall be required to 302 Newmarket Street, Newington, NH 03801. The Government contemplates award of a Firm-Fixed Price (FFP) contract. This is a combined synopsis/solicitation and an SF1449 will not be issued. The New Hampshire Air National Guard will host a Yellow Ribbon Event on 10-12 June 2022. This requirement will involve lodging, conference space, meals, and AV equipment. Interested parties shall review the attached performance work statement (PWS) and pricing sheet for complete details. All facilities must be located within the geographical confines of the State of New Hampshire. CLIN 0001: Lodging on 11-12 June 2022 (QTY = 1 JOB) The contractor shall provide lodging for 25 guests for a 2-night stay on the evening of 11 & 12 June 2022 IAW para 5.15 of the performance work statement (PWS). Pricing should include costs of parking (if any) (Note: 25 rooms for 2 nights with parking = 1 JOB) CLIN 0002: Registration with Furniture & Amenities on 11 & 12 June (QTY = 1 JOB) The contractor shall provide a registration area with tables and chairs to accommodate 4-6 personnel on 11 & 12 June 2022 IAW para 5.1 of the PWS. (Note: 1 registration area for 2 days = 1 JOB) CLIN 0003: Function Room #1 (Ballroom) on 11 & 12 June (QTY = 1 JOB) The contractor shall provide one a ballroom sized conference with the capacity support up to 150 attendees on 11 & 12 June 2022 IAW para 5.2 of the PWS. (Note: 1 ballroom/conference for 2 days = 1 JOB) CLIN 0004: Function Room #2 on 11 & 12 June 22 (QTY= 1 JOB) The contractor shall provide one function/breakout room with the capacity to support up to 30 people on 11 & 12 June 2022 IAW para 5.3 of the PWS (Note: 1 function/breakout room for 2 days= 1 JOB) CLIN 0005: Function Room #3 for 11 & 12 June 22 (QTY= 1 JOB) The contractor shall provide one function/breakout room with the capacity to support up to 30 people on 11 & 12 June 2022 IAW para 5.4 of the PWS (Note: 1 function/breakout room for 2 days= 1 JOB) CLIN 0006: Function Room #4 for 11 & 12 June 22 (QTY= 1 JOB) The contractor shall provide one function/breakout room with the capacity to support up to 30 people on 11 & 12 June 2022 IAW para 5.5 of the PWS (Note: 1 Function/breakout room for 2 days= 1 JOB) CLIN 0007: Function Room #5 (Counseling) for 11 & 12 June 22 (QTY= 1 JOB) Secluded room/area away from all other event rooms to accommodate up to five people in a private setting on 11 & 12 June 2022 IAW para 5.6 of the PWS (Note: 1 room/area for 2 days= 1 JOB) CLIN 0008: Function Room #6 (Vendors) for 11 & 12 June 22 (QTY= 1 JOB) One function room/area large enough to accommodate up to 20 vendors and booths on 11 & 12 June 2022 IAW PARA 5.7 of the PWS. (Note: 1 room/area for 2 days= 1 JOB) CLIN 0009: Function Room #7 (Children) for 11 & 12 June 22 (QTY= 1 JOB) The contractor shall provide one (1) childcare room with the capacity to support up to 20 children IAW para 5.8 of the PWS (Note: 1 room for 2 days= 1 JOB) CLIN 0010: Office/Command Suite for 10-12 June 22 (QTY = 1 JOB) The contractor shall provide a room for Yellow Ribbon Staff on 10, 11, and 12 June 2022 IAW para 5.9 of the PWS. (Note: 1 room for 3 days= 1 JOB) CLIN 0011: Audio Visual Equipment & Amenities for Function Room #1 (QTY= 1 JOB) The contractor shall ensure that function Room #1 is equipped with house sound, a 10’x12’ projection screen, a projector, a wireless microphone, an 8’ x 12’ stage, and a podium as described in paragraphs 5.16.1- 5.16.1.3 of the PWS (Note: equipment rental for 2 days= 1 JOB) CLIN 0012: Audio Visual Equipment & Amenities for Function Room #2 (QTY= 1 JOB) The contractor shall ensure that function room 2 is equipped with house sound, a 6’x8’ projection screen, a projector, a wireless microphone, and a podium as described in paragraphs 5.16.2 – 5.16.2.1 (Note: equipment rental for 2 days= 1 JOB) CLIN 0013: Audio Visual Equipment & Amenities for Function Room #3 (QTY= 1 JOB) The contractor shall ensure that function room 2 is equipped with house sound, a 6’x8’ projection screen, a projector, a wireless microphone, and a podium as described in paragraphs 5.16.3 – 5.16.3.1 (Note: equipment rental for 2 days= 1 JOB) CLIN 0014: Audio Visual Equipment & Amenities for Function Room #4 (QTY= 1 JOB) The contractor shall ensure that function room 2 is equipped with house sound, a 6’x8’ projection screen, a projector, a wireless microphone, and a podium as described in paragraphs 5.16.4 – 5.16.4.1 (Note: equipment rental for 2 days= 1 JOB) CLIN 0015: Breakfast Buffet on 11 June 22 (QTY= 1 JOB) The contractor shall provide a breakfast buffet for up to fifty (50) people on 11 June 2022 IAW paras 5.10.1 – 5.10.1.6 of the PWS (Note: 1 breakfast buffet on 1 day= 1 JOB) CLIN 0016: Lunch Buffet on 11 June 22 (QTY= 1 JOB) The contractor shall provide a lunch buffet for up to fifty (50) people on 11 June 2022 IAW paras 5.11 – 5.11.7 of the PWS (Note: 1 lunch buffet on 1 day= 1 JOB) CLIN 0017: Children’s Lunch 11 June 22 (QTY= 1 JOB) Children’s lunch on 11 June 2022 for up to twenty (20) children on 11 June 2020 IAW paras 5.12 – 5.12.4 of the PWS (Note: 1 Children’s lunch on 1 day = 1 JOB) CLIN 0018: Breakfast Buffet on 12 June 22 (QTY= 1 JOB) The contractor shall provide a breakfast buffet for up to fifty (50) people on 12 June 2022 IAW paras 5.13.1 – 5.13.1.6 (Note: 1 breakfast buffet on 1 day = 1 JOB) CLIN 0019: Refreshments on 12 June 22 (QTY = 1 JOB) The contractor shall provide refreshments outside of mealtimes on 11 and 12 June 2022 IAW paras 5.14 – 5.14.5 of the PWS. (Note: Refreshments on both days = 1 JOB) Interested parties should see below “Instructions to Offers” for details on how to submit your quotes Interested parties should also see below “Evaluation factors” for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2) Quotes must be valid for sixty (60) days. All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 9 May 2022 to Matthew Lapointe at matthew.r.lapointe.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect the Statement of Work requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W50S8A22Q0019. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W50S8A22Q0019 Company XXXXX Question Regarding Solicitation Number W50S8A22Q0019. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award. In order to be considered for award, interested offerors must provide, along with their quotes, the representations and certifications regarding certain telecommunication and video surveillance equipment or services as follows: 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019) 52.204-25 Prohibition on Contracting for Certain Telecommunications Video Surveillance Services or Equipment (Aug 2019) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Dec 2019) See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Interested parties shall review FAR 52.212-1 in the attached provisions & clauses document for a complete description on the instructions to offerors needed to respond to this RFQ. 52.212-2 EVALUATION- COMMERCIAL ITEMS (OCT 2014) Interested parties shall review FAR 52.212-2 in the attached provisions & clauses for a complete description of the evaluation factors the Government will use in reviewing your quotes