Inactive Total Small Business Set-Aside (FAR 19.5)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR(S) 1. SCOPE 1.1. This is a stand alone solicitation in accordance with FAR 5.202(a)(13) and you are invited to submit a response to our Request for Pro... INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR(S) 1. SCOPE 1.1. This is a stand alone solicitation in accordance with FAR 5.202(a)(13) and you are invited to submit a response to our Request for Proposal (RFP) W50S81-24-R-0001, Replace Fire Alarm Panel, Building 34 at Barnes Air National Guard Base, Westfield, Massachusetts. As a result of this solicitation, the Government intends to award a single Firm Fixed Price (FFP) contract. 1.2. This solicitation is a 100% total small business set-aside in accordance with (IAW) Federal Acquisition Regulation (FAR) 19.502-2. 1.3. Magnitude of Construction is between $25,000 and $100,000. 2. STATEMENT OF WORK 2.1. The Statement of Work (SOW) for this solicitation is incorporated as an attachment. Additional attachments are also included and referenced in the SOW. 3. SITE VISIT 3.1. IAW FAR 52.236-27 — Site Visit (Construction). Site visit will be on 29 May 2024 at 9:00 am. To attend the site visit, request to enter the installation must be sent to the 104th Contracting Office by emailing 104.fw.msc@us.af.mil no later than COB 23 May 2024. 4. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS, AND AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSAL(S) 4.1. Submit all questions in the format shown below by email to the contracting office at the email address shown below. Do NOT contact A-E or Engineering personnel directly. Doing so will only delay your answer. All questions must come through the Contracting Office. Subject Line: Reference No. Solicitation W50S81-24-R-0001 Email: 104.FW.MSC@us.af.mil INQUIRY FORMAT Date of Inquiry: _______________ From: ______________________________ Company Name: ________________________________ Address: _____________________________________________________________________________ Phone Number: _____________________________ Fax Number: ______________________________ Email address: ________________________________________________________________________ Inquiry: (Please clearly state your question) (If sent via an attachment, word documents are preferred to facilitate posting of answers to the master Q&A document.) 4.2. Any explanation desired by offeror regarding the meaning or interpretation of the solicitation, or quotations, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach the offeror before the submission of their offer. 4.3. Any changes to the solicitation and SOW will be issued in the form of an amendment. However, any answers that clarify or provide an interpretation will NOT be posted via amendment but rather as a response to the RFI and posted on sam.gov. 4.3.1. Receipt by the offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of quotations. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. 4.4. The right is reserved, as the interest of the Government may require, to revise or amend, the specifications or drawings or both prior to and/or after the date set for receipt of quotations as necessary. Such amendments, if any, will be announced by an amendment or amendments to this RFP. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals will be provided via e-mail. 5. WAGE DETERMINATION 5.1. Davis Bacon Wage Rates are applicable to this project. Current prevailing wage determination(s) at time of issuance of solicitation are MA20240003, current as of 22 March 2024. 5.2. Applicable wage rates be found at: www.SAM.gov. In the event the current prevailing Wage Determination is changed by the Department of Labor prior to the closing date of this solicitation, it is the offeror’s responsibility to insure the most recent determination is used in preparing the quotation. An Amendment will not be issued prior to closing to change Wage Determination dates and/or numbers. Should the wage rate change after closing, but prior to award, the updated Wage Determination will be incorporated by amendment and issued to all offerors. If applicable, offeror will be given a reasonable opportunity to provide revised proposals solely to amend proposals due to Wage Determination changes. If the wage determination modification does not change any affected wage rates, then the provisions of FAR 22.404- 5(c)(4) will apply. 6. PROPOSAL SUBMISSION REQUIREMENTS: 6.1. Offeror shall provide all price/cost information necessary to provide a meaningful basis for Government's analysis and evaluation of price/cost for the project. Provide an introductory page to include CAGE Code, DUNS Number, Tax Identification Number (TIN), points of contact, authorized negotiators, contact phone, facsimile numbers, and email addresses. 6.2. Offer and Section 00010 – Complete in its entirety the “Offeror” portion of the Standard Form (SF) 1442. An official having the authority to contractually bind your company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF 1442 is required to have an original signature. Section 00010 – Insert the price/cost associated with the project in the line items. All line items (CLINs) must be priced. 6.3. Representations and Certifications- Section 00600 - insert the required certifications and representations and return only those shown in section 00600. Return the entire Section 00600 with your proposal. All other required representations and certifications are to be completed online in the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. 7. EVALUATION FACTORS / BASIS OF AWARD: 7.1. In accordance with (IAW) Federal Acquisition Regulation (FAR) 13.106-2, the Contracting Officer shall identify and consider all offers that are suitable to the user in terms of technical capability, past performance, and price. Technical capability and past performance may be based on one or more factors identified in FAR 13.106-2(b)(3)(ii). The Contracting Officer shall make the determination which offer represents the best value in terms of technical capability, past performance, and price. These evaluation factors apply to all line items identified in this solicitation. 7.2. The evaluation shall be conducted utilizing Simplified Acquisition Procedures. IAW FAR 13.106-2(b)(3), formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required. The Contracting Officer intends to conduct comparative evaluations of offers. The Government also intends to evaluate responses and award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. 7.3. The factors that shall be used to determine Best Value are technical capability, past performance, and price. See SECTION 00 22 16 PROPOSAL EVALUATION AND BASIS FOR AWARD of the solicitation. 8. OFFER EXPENSES AND PRE-CONTRACT COSTS 8.1. This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent offers or for other costs incurred prior to award of a formal contract. 9. REMOVAL OF SECTIONS AT TIME OF AWARD 9.1. Sections 00100 and 00600 and all exhibits will be physically removed as a result of an award but will be deemed to be incorporated by reference in that award. 10. EXCEPTIONS 10.1. If the offeror takes exception to any of the requirements specified in this solicitation, the offeror shall clearly identify each such exception and include a complete explanation of why the exception was taken and what benefit accrues to the Government. All exceptions to the solicitation requirements (Sections 00010 through 00800) and supporting rationale shall be included in an addendum to the offer and clearly labeled "Exceptions". An addendum is only required if the offeror takes exception to any requirement in the solicitation. (The Addendum does not have a page limitation but shall only include information relevant to exceptions taken to the solicitation requirements.) The Government will assume an offeror takes no exceptions to any solicitation requirement if the offeror does not submit an Addendum identifying exceptions. Offeror is advised that solicitation requirements are not necessarily negotiable and such exceptions may render an offeror's submission unacceptable and ineligible for award. 11. CLAUSES 11.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text. 11.2. Clauses and provisions in this document may not appear in consecutive order.