Inactive Total Small Business Set-Aside (FAR 19.5)

AMENDMENT 01: The purpose of this amendment is to incorporate Questions and Answers attachment into this solicitation. All other terms and conditions remain unchanged. Acknowledgement of this Amendmen... AMENDMENT 01: The purpose of this amendment is to incorporate Questions and Answers attachment into this solicitation. All other terms and conditions remain unchanged. Acknowledgement of this Amendment is required. See Q&A document in the Attachments/Links Section below. _____________________________________________________________________ (i) This is a combined synopsis/solicitation?for?commercial products?or?commercial services?prepared in accordance with the format in?subpart? 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only?solicitation; proposals are being requested and a written?solicitation?will not be issued. (ii) W50S81-22-Q-0002 is issued as a request for quotation (RFQ). (iii) This solicitation incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2022-04. (iv) This requirement is set-aside for small business under NAICS 561920 and the size standard is $12 Million. The PSC is R499. (v) Contract line item numbers (CLIN): CLIN 0001 - QTY 1 - UNIT OF ISSUE JOB – CONFERENCE SPACE REQUIREMENTS – 4 JUNE 2022, PWS paragraph 5.1.1 CLIN 0002 – QTY 1 – UNIT OF ISSUE JOB – AUDIO/VISUAL REQUIREMENTS – 4 JUNE 2022, PWS paragraph 5.1.2 CLIN 0003 – QTY 130 – UNIT OF ISSUE MEALS – SUBSISTENCE REQUIREMENTS – 4 JUNE 2022, PWS paragraph 5.1.3 CLIN 0004 – QTY 1 – UNIT OF ISSUE JOB - MISCELLANEOUS EVENT ADMINISTRATIVE COSTS – 4 JUNE 2022, PWS paragraph 5.1.4 CLIN 1001 - QTY 1 - UNIT OF ISSUE JOB – CONFERENCE SPACE REQUIREMENTS – 13 AUGUST 2022, PWS paragraph 5.1.5 CLIN 1002 – QTY 1 – UNIT OF ISSUE JOB – AUDIO/VISUAL REQUIREMENTS – 13 AUGUST 2022, PWS paragraph 5.1.6 CLIN 1003 – QTY 70 – UNIT OF ISSUE MEALS – SUBSISTENCE REQUIREMENTS – 13 AUGUST 2022, PWS paragraph 5.1.7 CLIN 1004 – QTY 1 – UNIT OF ISSUE JOB - MISCELLANEOUS EVENT ADMINISTRATIVE COSTS – 13 AUGUST 2022, PWS paragraph 5.1.8 (vi) See attached performance work statement for description and specifications of requirements. Please include licensures, certifications, etc. as applies to the locality in which services will be provided in quote. (vii) The anticipated Period of Performances for this contract will start 3 June 2022 through 13 August 2022 at a location to be determined by the contractor. Quotations shall include a price for each CLIN whereas CLIN 0001 through 0004 is one event being held in the Springfield, MA area on 4 June 2022 and CLIN 0005 through 0008 is a separate event being held in the Westfield, MA on 13 Aug 2022. The area is defined as 15 miles of the area as defined. (viii) The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Services, applies to this acquisition and the following provisions apply to this acquisition and are added by reference: (a) NAICS 561920 (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers are highly suggested to be submitted on the bid schedule provided in the solicitation. As a minimum, offers must show— (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, UEI/CAGE Code, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include layouts of the facility, menus, key personnel, and parking, etc., or other documents, if necessary (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. 52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-20 Predecessor of Offeror 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.217-4 Evaluation of Options Exercised at Time of Contract Award 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation 52.252-5 Authorized Deviations in Provisions 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. 252.209-7993 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law—Fiscal Year 2014 Appropriations (DEVIATION 2014-O0009) 252.239-7098 Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites—Representation (DEVIATION 2021-O0003) (APRIL 2021) (ix) The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this acquisition: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical capability of the service offered to meet the Government requirement (acceptable or unacceptable). (A) Criteria for positive technical rating. Provide enough detail of the proposed event to show that the contractor understands the requirement and explains how they are providing the best value to the Government. This may include, but not limited to, layouts of the facility, menus, key personnel, and parking, etc. (B) Inspection of Proposed Event Facility. (C) Location of Proposed Event Facility. (2) No negative past performance information as identified in CPARS and FAPIIS for the last three years (acceptable or unacceptable); Offerors with no past performance record in CPARS or FAPIIS shall be rated as acceptable. (3) Price. (b)?Options. The Government will evaluate?offers?for award purposes by adding the total price for all?options?to the total price for the basic requirement. The Government?may?determine that an?offer?is unacceptable if the?option?prices are significantly unbalanced. Evaluation of?options?shall?not obligate the Government to exercise the?option(s). (c)?A written notice of award or acceptance of an?offer, mailed or otherwise furnished to the successful?offeror?within the time for acceptance specified in the?offer,?shall?result in a binding contract without further action by either party. Before the?offer’s specified expiration time, the Government?may?accept an?offer?(or part of an?offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (x) The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items Alternate I (Jan 2017), applies to this acquisition. Offeror shall complete the annual representations and certifications electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov prior to contract award. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services, applies to this acquisition. (xiii) The following Provisions and clauses apply to this acquisition are incorporated by full text: FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Food Service Worker - $14.77 Cook - $18.11 Dishwasher – $13.60 Janitor - $16.43 Media Specialist - $21.27 Laborer - $15.62 FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a)?Definitions.?As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization. “Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). “Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system. “Payment request” and “receiving report” are defined in the clause at?252.232-7003?, Electronic Submission of Payment Requests and Receiving Reports. (b)?Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS)?252.232-7003?, Electronic Submission of Payment Requests and Receiving Reports. (c)?WAWF access. To access WAWF, the Contractor shall— (1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d)?WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/ (e)?WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f)?WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: (1)?Document type. The Contractor shall submit payment requests using the following document type(s): (i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. (ii) For fixed price line items— (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Combo (iii) For customary progress payments based on costs incurred, submit a progress payment request. (iv) For performance based payments, submit a performance based payment request. (v) For commercial item financing, submit a commercial item financing request. (2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.] (3)?Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC - F87700 Issue By DoDAAC - W50S81 Admin DoDAAC - W50S81 Service Approver (DoDAAC) - TBD Service Acceptor (DoDAAC) - TBD -------------------------------------------------------------------------------------------- (4)?Payment request.?The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. (5)?Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. (g)?WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. The following clauses apply to this acquisition and are added by reference: 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.219-6 Notice of Total Small Business Set-Aside 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.252-6 Authorized Deviations in Clauses 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control of Government Personnel Work Product 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. 252.204-7022 Expediting Contract Closeout 252.225-7048 Export-Controlled Items (xiv) The Defense Priorities and Allocation System (DPAS) rating for this contract is not rated. (xv) Please include UEI and Cage Code in the quote. Quotes shall be valid for at least 45 days. Quotes are due back to Bradford Erdmann via email only at 104.FW.MSC@us.af.mil by 4 May 2022 at 2:00 P.M. (xvi) If there are any questions regarding this acquisition, please e-mail 104.FW.MSC@us.af.mil. Service Contract Act Wage Determination #2015-4095 Rev. #20 applies to this solicitation if the proposed event is within Hampden County. Another county’s WD would apply if proposed event is in a different county. Wage Determination can be found at this link: https://sam.gov/wage-determination/2015-4095/20 *Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.