See attached solicitation and attachments. Please read the solicitation and proposal submission requirements and submit all requested documents.
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The Army Contracting Command, Aberdeen Proving Ground, Tobyhanna Division, Tobyhanna, PA 18466, intends to solicit and award a contract for the collection and off-post disposal of solid waste generate... The Army Contracting Command, Aberdeen Proving Ground, Tobyhanna Division, Tobyhanna, PA 18466, intends to solicit and award a contract for the collection and off-post disposal of solid waste generated at Tobyhanna Army Depot, Tobyhanna PA 18466. The contractor shall furnish The NAICS is 562111 – Solid Waste Collection and the Size Standard is $41.5 Million. The FSC is S205 - Trash/Garbage Collection Services. A Request for Proposal will be issued on or about July 5, 2021 under Solicitation number W25G1V-21-R-0037. This notice of intent is not a request for competitive proposals. This will be issued in accordance with FAR Part 12 for the Acquisition of Commercial Items and Services, FAR 13.5 Simplified Procedures for Certain Commercial Items The following draft Performance Work Statement (PWS) may be updated, revised or changed throughout the Solicitation period. The Government is not responsible for any costs incurred for contractor's time or materials expended in preparing information/response to this Pre-Solicitation Notice and any subsequent Solicitation. Key elements of the “PWS” shall include, but not be limited to the following: I. SCOPE This contract will be paid on a firm fixed monthly price basis. This requirement is for all labor, tools, materials, equipment, transportation and supervision, to manage and perform all operations for the collection and off-post disposal of solid waste. The contractor shall comply with all State, Federal, county and local laws, ordinances, statutes and regulations pertaining to the collection, transportation and disposal of refuse and shall obtain such permits, licenses or other authorizations as may be required. The period of performance is base year 01 October 2021 to 30 September 2022 with the option to extend the term of the contract for four additional one year periods and one six month option period for extension of services. Requirements: The contractor shall furnish all labor, tools, materials, equipment, transportation and supervision, except as specified hereinafter as government-furnished, to manage and perform all operations for the collection and off-post disposal of solid waste generated at Tobyhanna Army Depot (TYAD), Tobyhanna, Pennsylvania. Performance shall be according to the terms, conditions, specifications and standards contained herein and the contractor shall comply with all laws, ordinances, statutes and regulations pertaining to the collection, transportation and disposal of refuse and shall obtain such permits, licenses or other authorizations as may be required. The contractor shall be bound by any and all laws which bind TYAD. No government personnel will be furnished to perform work determined to be the contractor's responsibility or to operate equipment or facilities provided under this contract. All fuel and lubricants shall be furnished by the contractor. The contractor has the sole responsibility for providing personnel and equipment necessary for the performance of this contract. The contractor has the sole responsibility for assuring all operators and other personnel employed by him are competent and qualified to perform the services required hereunder. GOVERNMENT-FURNISHED ITEMS. All GFP is provided to the contractor for their use in accordance with the terms and conditions of this contract and exclusively for the performance of this contract. Equipment. The following government equipment will be provided to the contractor for use in the performance of the services set forth under the terms and conditions of this contract. The equipment will be available to the contractor on the first day of the contract, or earlier, if approved by the KO. NOTE: The containers listed below are "standard containers" and are compatible with most compactor vehicles with front-mounted lifting forks. Determination of compatibility with the contractor's vehicles is the contractor's responsibility. DESCRIPTION QUANTITY Eight cubic yards universal 86 (used for refuse) CONTRACTOR-FURNISHED ITEMS. It is the responsibility of the contractor to furnish all parts, materials, supplies, tools, equipment and safety clothing necessary to meet the requirements of this contract, except for those items listed above. NOTE: The contractor must be able to adapt to TYADs ever changing workload. The COR will occasionally request that front-loading cans be moved from one location to another depending on request from shops for shifts in workloads, construction projects, special events, etc. The contractor will have 48 hours to meet the COR requests. Schedule and Points of Collection. The contractor shall provide necessary services for refuse collection and disposal as described herein. Route and Collection Schedules. Upon award, the contractor will have seven days to establish vehicle routes and collection schedules and submit these routes and schedules to the COR for approval. Once the routes and collection schedules have been approved, the contractor shall be required to follow these approved routes and schedules unless otherwise directed by the COR. In the event that the contractor wants to change the approved vehicle routes and/or collection schedules, such changes must be approved in writing by the COR prior to any changes. For daily refuse collection the contractor shall establish the routes so the vehicle operator reports initially to the guard station located at Squire Street and Hap Arnold Boulevard. The vehicle operator will then go to the weigh station adjacent to Bldg 42 on First Street. Upon arrival at the weigh station the contractor will notify the COR so the initial vehicle weight can be recorded, the contractor will then begin the daily collection service. Once the contractor is done with that day’s pickups they will then notify the COR and will report to the weigh station for a weight total. An Environmental Management Division (EMD) representative will then record the weight and fill out TYAD form 1231. The collection schedule shall be established so that operations will not start earlier than 5:30 AM but not later than 10:30 AM. The contractor must be done will all the necessary collections no later than 3:00 PM, Monday through Friday. Collection operations outside these hours will require prior approval of the COR. Where pickup is required twice a week, containers shall be picked up either Mondays and Thursdays or Tuesdays and Fridays. Where pickup is required three times a week, containers shall be picked up Mondays, Wednesdays and Fridays. The frequency of collections will be as indicated on Tabulation of Solid Waste Collection Sites as listed in this statement of work. The contractor shall execute the collection and disposal operations to result in minimum delay or divergence from the schedule. Points of Collection. Points of collection are as indicated and numbered on the attached Solid Waste Collection Site listed. NOTE: Points of collection may be changed from time to time as required by the needs of the government. The COR reserves the right to direct the contractor to relocate any or all refuse collection points, residual waste collection points and/or all rolloffs. Bulky Item Collection Requirements. The contractor shall furnish an adequate number of roll-off containers at the start of performance of this contract as requested by the COR for use in bulky item collections. Prior to the start of the contract, the COR will coordinate with the contractor on locations. These containers are usually open-top and approximately 10- 40 cubic yards in size. Coatings/Paint Waste Collections. Coatings/paint waste shall be collected by using contractor-furnished containers and contractor-owned collection trucks. A leak-proof 40 cubic yard roll-off must be provided for the collection of this waste or the contractor must place a liner in the container before use. The current location of the coatings/paint waste collection site is Bldg 9. Collection of paint waste will be required approximately fifteen (15) times per year. Garnet Sludge. Garnet sludge collection shall be collected using contractor-furnished containers and contractor-owned collection trucks. A leak-proof 10 cubic yard roll-off for the collection of this waste must be provided for the collection of this waste or the contractor must place a liner in the container before use. The current location of the garnet sludge collection site is warehouse 4 bay 6. Garnet sludge will be picked up approximately 6 times per year. Sewage Sludge. Sewage sludge collection shall be collected using contractor-furnished containers and contractor-owned collection trucks. A leak-proof 20 cubic yard roll-off for the collection of this waste must be provided for the collection of this waste or the contractor must place a liner in the container before use. The current location of the sewage sludge collection site is Bldg 241. Collection will required between April – October and approximately 20 pickups will be required. Infectious Waste. The contractor shall provide properly labeled containers and requisite disposable red bags on an as required basis. Upon award, the contractor must provide a pickup schedule within seven days. The contractor shall arrange a pickup schedule that leaves pickup gaps less than 29 days (minimum of 13 pickups per year) or within twenty-four (24) hours after notification by the COR. The contractor shall be responsible for the proper completion and disposition of waste manifest(s) in accordance with all applicable federal, state and municipal laws, codes and regulations including changes thereto. The contractor shall be responsible for obtaining all necessary licenses and permits and shall furnish copies of such to the KO as they become available. Removal, transportation and disposal of the waste shall be the responsibility of the contractor. The contractor shall dispose of the waste at a disposal facility which has all the valid and current licenses/permits required by federal, state or local agencies. The contractor must be able to provide validation of disposal upon the CORs request. NOTE: The contractor shall furnish an empty replacement roll-off container each time a filled container is removed from TYAD unless otherwise requested. The COR will notify the contractor when a container needs to be switched out. The contractor then has 24 hours to replace the filled container with an empty one. Container Maintenance. The government has 86 8 cubic yard containers available for the overall refuse collection operations. The contractor shall make any necessary repairs to 10 containers per fiscal year (contract period). The repairs and maintenance requirements of this contract must be accomplished by the contractor without detriment to the refuse collection system being operated. All repairs must be done off-post unless otherwise approved by the KO. Positioning of Containers. The contractor shall position all containers at collection stations to best aid the use in disposing of solid wastes. The contractor shall also position containers so as to minimize interference with adjacent parking areas, sidewalks, roadways, etc. The positioning of the containers must meet the approval of the COR. The contractor shall not combine or relocate collection stations, revise or in any way modify route diagrams without prior approval of the COR. When more than one container is positioned at one collection station, containers shall be placed as close together as feasible for user convenience and organized appearance, subject to the approval of the COR. The contractor shall return non-disposable containers to their proper station in an upright position with the lids securely in place and the doors closed. Unconfined Excess Refuse. The contractor must collect any refuse within five feet of each collection site. Refuse placed at the collection site in sacks, cartons, bags, cans, etc. or loose shall be removed by the contractor in the same manner and at the same time as if it were placed in the regularly provided containers. The contractor shall not pick up any empty 55-gallon drums that may be placed in the vicinity of any of the collection sites. Such drums may or may not have contained hazardous materials. If the contractor sees a 55-gallon drum in any of the collection containers they are to notify the COR immediately. Blocked Containers. Any container that needs to be emptied that is blocked by vehicles, equipment, snow, etc. shall be reported to the COR immediately. The COR will attempt to get the car, equipment, etc. moved. The contractor shall return to check the blocked container for pickup at least one more time that day. Expedited Removal of Non-Hazardous Sludge – Annually: The purpose of this annual expedited removal is to accommodate collection of dewatered sludge as it is processed by a sludge dewatering unit. The contractor must have the ability to send up to two rolloffs into the sewage treatment plant per day for up to five consecutive days as demanded by the treatment plant. Regulations. The site of the contract work is on federal property and all rules and regulations issued by the Commander of TYAD covering topics such as, but not limited to, fire, safety, sanitation, admission to the installation and conduct of operations shall be observed by the contractor and his employees. In order to provide safety controls for protection to the life and health of employees and other persons; for the prevention of damage to property, materials, supplies, and equipment; and to avoid work interruptions in the performance of this contract, the contractor shall conform to all rules and requirements prescribed in all applicable Occupational Safety and Health Administration (OSHA) regulations. The contractor shall take all steps and precautions to prevent accidents and to preserve the life and health of contractor and government personnel performing or in any way associated with or resulting from the performance of this contract. Noise Prevention. All of the contractor's equipment shall be equipped with properly maintained noise limiting devices. Backup Warning Devices. All contractor vehicles used in the performance of this contract shall be equipped with audible and flashing backup warning devices. SAFETY PROVISION FOR SERVICE CONTRACTS PERFORMED AT TYAD. Safety: Incidents or Accidents on the installation: Any incident or accident resulting in any (minor or major) damage or injury, whether or not it involves the contractor’s policy or employees, or it involves government property or employees, shall immediately be reported to the COR. The contractor and any other persons involved shall remain at the site of the incident until the COR arrives to assess and to notify the proper authorities. Failure to report any incident or accident resulting in any damage or injury is not acceptable. DoD, DA, OSHA and local TYAD rules and regulations shall govern contractors, sub-contractors, suppliers and their employees. Contractors and subcontractors shall comply with TYAD Safety Regulation 385 as applicable. The TYAD Safety Regulation 385 Safety Manual may be made available by contacting the TYAD Safety Division (570) 615-7027. Contractors shall comply with Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards), Title 29 Code of Federal Regulations-1926 (Construction Industry Standards) and National Fire Protection Association Codes as applicable. All contractor and subcontractor employees on site at TYAD shall be required to view a 15-minute Safety film upon TYAD entry and prior to performance of any on-site work. Contractors shall also comply with any and all Safety requirements as stated in the specific statement of work or technical specifications applicable to the contract/order. DISPOSAL. The contractor shall comply with PA Act 101, PA Act 90, and the Monroe County Solid Waste Management Plan. The contractor shall be licensed as required by PA Act 90 and the Monroe County Solid Waste Management Ordinance and shall submit semi-annual and annual reports (on the proper forms) to the Monroe County Municipal Waste Management Authority. The municipal solid waste and generic residual waste generated at TYAD shall be collected on the same front loading refuse truck and treated as both municipal solid waste and generic residual waste. The contractor shall dispose of all municipal solid waste and generic residual waste under this contract at a Pennsylvania Department of Environmental Protection (PADEP) approved and Monroe County Municipal Waste Management Authority authorized landfill. Disposal of all solid waste collected under this contract shall be in strict accordance with federal, state, county and local regulations as applicable. The contractor shall obtain such permits, licenses or other authorization as may be required at no additional cost to the government. The disposal site (sanitary landfill) must have valid permits issued by the appropriate government agency for each type of waste being disposed. All coatings/paint waste, garnet sludge, and sewage sludge shall be disposed of at a PADEP approved and Monroe County Municipal Waste Management Authority authorized landfill. The Keystone Sanitary Landfill has approved form U’s for these waste streams and currently receives this waste. The contractor shall be solely responsible for using an approved disposal facility. In the event of revocation of the landfill permit or landfill enclosure, the contractor remains responsible for the removal and approved disposal of solid waste from TYAD without deviations from the provisions contained herein, unless prior written approval is granted by the KO. The contractor may identify a secondary disposal facility if so desired. However, the secondary disposal facility must be a Monroe County Municipal Waste Management Plan approved site. Also, the contractor must give adequate notice and also coordinate this with the COR so the proper forms can be filled out and approved with the landfill. The contractor shall provide trucks or similar hauling equipment designed to prevent blowing, spilling and otherwise scattering refuse, solid waste, trash, garbage, etc., on government property, on and along roads, on streets and on any surrounding and adjacent areas en route to the disposal site. All roll-offs that are taken off post are required to be covered before leaving TYAD. NOTE: TYAD has cradle-to-grave responsibility for the disposal of all solid waste generated on-site. Generic residual waste must be disposed of at a PADEP approved landfill. Transfer facilities generally do not send solid waste received to the same facility each day. Therefore, TYAD will not approve a proposal to send municipal solid waste and/or generic residual waste to a transfer facility, even if the transfer facility is a Monroe County Municipal Waste Management Plan approved site. Salvageable Materials. The contractor shall not salvage any material unless specifically designated and approved by the COR. If the contractor discovers a questionable item or material which they believe has a salvageable value or for which there is doubt as to whether the item(s) were intended for refuse pickup or disposal, the COR shall be notified immediately. Hazardous Materials. The contractor shall not collect or dispose of any hazardous materials. If the contractor or his employees discover material, which they believe may be hazardous, the COR shall be notified immediately. In the event the COR is not available, the contractor shall notify the TYAD EMD, who will then contact the appropriate personnel to provide guidance. Military Materials. The contractor shall not collect or dispose of any military equipment. Should a load include military equipment (e.g., army-green or desert-beige painted items), the contractor shall immediately notify the COR. Per the decision of the COR, either TYAD personnel shall immediately retrieve the item(s) from the contractor’s facility, or the contractor shall return the material during their next trip to TYAD. In the event the COR is not available, the contractor shall notify the TYAD Security Office (phone number to be provided at time of award), who will then contact the appropriate personnel to provide guidance. Retention of Discarded Items. Any type of refuse collected by the contractor under this contract may be retained by the contractor for disposition off-post if approved by the KO and provided the requirements of this contract are fulfilled. If any item(s) is requested to be returned, the contractor shall do so while the items(s) is in his possession. The government reserves the right to inspect the landfill site, recycling center or other sites that might contain the refuse collected at TYAD, and recover any material originating from TYAD. If the landfill or recycling center is not owned and/or operated by the contractor, the contractor shall make provisions with the landfill or recycling center owner and/or operator for government inspection and recovery privileges. The government has 86 8 cubic yard containers available for the overall refuse collection operations. The contractor shall make any necessary repairs to 10 containers per fiscal year (contract period). The repairs and maintenance requirements of this contract must be accomplished by the contractor without detriment to the refuse collection system being operated. All repairs must be done off-post unless otherwise approved by the KO. Solid Waste Collection Sites Container Type of Frequency of Site# Size (cu.yd.) Solid Waste Pickup 1 8 Refuse 3W 2 8 Refuse 3W 3 8 Refuse 3W 4 8 Refuse 3W 5 8 Refuse 3W 6 8 Refuse 3W 7 8 Refuse 3W 8 8 Refuse 3W 9 8 Refuse 3W 10 8 Refuse 3W 11 8 Refuse 3W 12 8 Refuse 3W 13 8 Refuse 3W 14 8 Refuse 3W 15 8 Refuse 3W 16 8 Refuse 2W 17 8 Refuse 2W 18 8 Refuse 2W 19 8 Refuse 2W 20 8 Refuse 2W 21 8 Refuse 2W 22 8 Refuse 2W 23 8 Refuse 2W 24 8 Refuse 2W 25 40 Coatings AS Paint Waste 26 8 Refuse 2W 27 8 Saw Dust 1W 28 8 Refuse 2W 29 40 Bulky items AS 30 40 Bulky Items AS 32 8 Refuse 2W 33 8 Refuse 2W 34 20 Garnet Sludge AS 35 8 Refuse 2W 36 8 Refuse 2W 37 8 Refuse 2W 38 8 Sawdust 1W 39 8 Sawdust 1W 40 8 Refuse 2W 41 8 Refuse 2W 42 8 Refuse 2W 43 8 Refuse 2W 44 8 Refuse 2W 45 8 Refuse 2W 46 8 Refuse 2W 47 8 Refuse 2W 48 8 Refuse 2W 49 8 Refuse 2W 50 NA Infectious Waste AS 51 8 Refuse 2W 52 8 Refuse 2W 53 8 Refuse 2W 54 8 Refuse 2W 55 8 Refuse 2W 56 8 Refuse 2W 57 8 Refuse 2W 58 8 Refuse 2W 59 8 Refuse 2W 60 8 Refuse 2W 61 3 Refuse 2W 62 8 Refuse 2W 63 8 Refuse 2W 64 8 Refuse 2W 65 8 Refuse 2W 66 8 Refuse 2W 67 8 Refuse 2W 68 8 Refuse 2W 69 8 Refuse 2W 70 8 Refuse 2W 71 8 Refuse 2W 72 8 Refuse 2W 73 8 Refuse 2W 74 8 Refuse 2W 75 8 Refuse 2W 76 8 Refuse 2W 77 8 Refuse 2W 78 8 Refuse 2W 79 8 Refuse 2W 80 8 Refuse 2W 81 8 Refuse 2W 82 8 Refuse 2W 83 8 Refuse 2W 84 8 Refuse 2W 85 8 Refuse 2W 86 20 Sewage Sludge AS ABBREVIATIONS: AS - As Scheduled 1W- Wednesday 2W - Twice Weekly (either Mondays and Thursdays or Tuesdays and Fridays) 3W - Three Times Weekly (Mondays, Wednesdays, and Fridays) This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this requirement based on this notice is solely within the discretion of the Government. All information contained within this Pre-Solicitation Notification is subject to change. Point of contact is Maureen Myrthel, Contract Specialist, Phone 570-615-9535, email Maureen.Myrthel.civ@mail.mil
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