One (1) Vertical Milling Machine
This acquisition is being conducted in accordance with FAR Subpart 13.5, Permanent Authority for Use of Simplified Acquisition Procedures for Certain Commercial Items, and result in the award of a fir... This acquisition is being conducted in accordance with FAR Subpart 13.5, Permanent Authority for Use of Simplified Acquisition Procedures for Certain Commercial Items, and result in the award of a firm-fixed price contract for the following supplies and/or services. Site visit is scheduled to provide potential contractors the opportunity to the view the installation location. Visitors should contact Anthony McWater no less than seven (7) business days before scheduled date of site visit. All visitors must provide a state of residence, date of birth and social security number to obtain access and must be a U.S. citizen. No camera phones or laptops will be allowed on base. Anthony McWater can be reached by phone at (405) 582-1942. DO NOT PROVIDE THIS INFORMATION TO THE BUYER, THIS IS PERSONALLY IDENTIFIABLE INFORMATION AND SHOULD ONLY BE PROVIDED TO THE SECURITY OFFICE AT Tinker Air Force Base. Site Visit scheduled for: Date: May 11, 2021 Time: 0900 Hours Location: TINKER AIR FORCE BASE, BLDG 3001 (DOOR #6), OKLAHOMA CITY, OK. 73145 **all questions generated by the site visit must be submitted in writing to the Contract Specialist, Jon Oliver, at Jonathan.Oliver@dla.mil no later than 10 days after the site visit. Answers to the questions will be provided by an amendment to the solicitation. Before award, all questions and/ or issues shall be directed to Jonathan Oliver at Jonathan.Oliver@dla.mil or 804-279-2542 DESCRIPTIION/SPECIFICATION/STATEMENT OF WORK 1. Refer to Attachment A, Addendum to 52.212-2 Evaluation – Commercial Items for additional quoting requirements, instructions and evaluation basis. 2. Refer to Attachment B, VIBB 20-40-1000 & QAP 175 for technical specification and quality assurance provision PACKAGING AND MARKING 1. ASTM D3951 – 10 Standard Practices for Commercial Packaging. Request procurement for one (1) Vertical Milling Machine in accordance with DLA VIBB 20-40-1000, dated October 21, 2020. EQUIPMENT OFFERED: _______________________________ MODEL NUMBER: ____________________________________ MANUFACTURED BY: ________________________________ ***MANUFACTURING LOCATION and ZIP: _____________________ COUNTRY OR ORIGIN: ________________________________ Is this Manufacturer a LARGE or SMALL Business? Are you a DEALER or MANUFACTURER? _________________ Are you a LARGE or SMALL Business? ***For items manufactured outside the United States, the Offeror shall submit as part of its proposal a description of their company’s internal procedures for verifying country of origin data. DELIVER TO: TINKER AIR FORCE BASE BLDG 3001 (DOOR #6) OKLAHOMA CITY, OK. 73145 DODACC: F3YCFP INSPECTION AND ACCEPTANCE FOB – Destination Preliminary Inspection - Origin Final Inspection and Acceptance – Destination 1. Quality Assurance Provision (QAP) 175 applies to this procurement. 2. Preliminary Inspection of the machine shall be at Origin by DLA Aviation with final inspection and acceptance at destination by the DLA Aviation upon completion of installation at the customer’s facility by the contractor. 3. Location of Origin Inspection: If the inspection location is other than the address listed on page one of this solicitation enter the address in solicitation clause 52.215-6, Place of Performance. 4. Inspection and acceptance at destination upon completion of installation at the customer’s facility by the contractor. Inspection and acceptance shall be completed by DLA Aviation. 5. Inspection/Acceptance at Destination: DLA Aviation shall be afforded 15 business days advance notification of the projected date if the item(s) will not be ready for final inspection and acceptance at destination and 3 business days advance notice if the item(s) will not be ready as projected. All Federal holidays and weekends are excluded as business days. 6. The contractor is responsible for contracting the customer in order to establish official start work date, hours of work during the day/week, and information on regards to gaining access to the facility. 7. Test schedule coordination: The contractor shall be responsible for coordinating testing schedules and locations. 8. Charge for Re-Inspections: There will be at least a minimum charge of $2,500.00 for each re-inspection that has to be performed by the Government due to machine not completely passing inspection. CONTRACT ADMINISTRATION DATA 1. The performance period/completion date for all line items is 120 calendar days after receipt of order (ARO), or sooner at no additional cost to the Government. Offerors are invited to propose their best performance period/completion date. Offering better is encouraged, but not required and will not affect evaluation of a vendor’s proposal. Delivery, inspection and acceptance along with all other requirements of this contract shall be completed within the performance/completion date stated above. Conform by your signature below that 120 calendar days ARO can be met, or provide your best performance period/completion data. _____________________________________________________________________ Signature/Date (Provide best completion date if other than 120 days ARO) 2. OFFER VALID UNTIL _____________________________. (Unless otherwise stated, your offer shall be considered valid for 120 days from solicitation closing date.) 3. A firm-fixed price contract is anticipated. Proposals will be reviewed for technical acceptability. Award shall be based on Lowest Price Technically Acceptable (LPTA) source selection process. 4. The Government reserves the right not to make an award as a result of this result of this Request for Quote (RFQ) if such award is determined not in the best interest of the Government. 5. To be considered for this procurement the Offeror must submit a complete RFQ with the signature of an authorized company representative that can obligate the company in contractual matters. 6. Contractor shall complete all clauses requiring “vendor fill-in” to include clauses 52.246-9061 Warranty of Industrial Plant Equipment (IPE) – FSG 34. 7. If ocean transportation of supplies are applicable, please see clause 252.247-7023 Transportation of Supplies by sea in regards to U.S. Flag Vessels and quote accordingly. 8. Per FAR 52.247-27, Solicitation Not Affected by Oral Agreement, oral statement(s) from any person shall not amend of otherwise affect the terms, conditions, or specifications stated in the solicitation. The Contracting Officer, whom is the ONLY individual authorized to make any changes on behalf of the Government, shall make all amendments to the solicitation in writing. 9. In addition to other than certified cost and price data requested in Attachment A, you must submit with your proposal the following price data in your company’s format: a. You must clearly identify on your cover sheet that other than certified cost or pricing data is included as part of the proposal. b. Information reasonably required to explain your estimated process including – i. Judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projected from known data; and ii. The nature and amount of any contingencies included in the proposed price. c. Recent commercial sales data (non-redacted), to include contract numbers and prices, for the same/similar items sold in comparable quantities. d. You must show the relationship between line item prices and the total contract price. e. When more than one line item is proposed, you must also provide summary total amounts covering all line items for each element of cost. f. Proposed cost; profit; and total price. g. Any other data to support proposed pricing. 10. 52.246-9061 – Warranty of Industrial Plant Equipment (IPE) - FSG 34 (a) Definitions: "Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services rendered, as partial or complete performance of the contract. "Supplies," as used in this clause, means the end items furnished by the Contractor and related services required under this contract. The word does not include "Data." (b) Contractor's obligations. (1) The Contractor warrants that for one (1) year all supplies furnished under this contract will be free from defects in material and workmanship and will conform with all requirements of this contract. Warranty period begins from the date of acceptance. (2) Any supplies or parts thereof corrected or furnished in replacement by the Contractor shall be subject to the conditions of this clause to the same extent as supplies initially delivered. This warranty shall be equal in duration to that set forth in paragraph (b)(1) of this clause and shall run from the date of delivery of the corrected or replaced supplies. (3) When the machine is inoperable because of a defect, deficiency and/or nonconformance subject to the Contractor's warranty, and after the Contractor has received written notice of the defect, deficiency or nonconformance, the warranty shall be extended for the time period during which the machine was inoperable (i.e., length of time from when Contractor receives notification until machine is operable. (4) The Contractor shall not be obligated to correct or replace supplies if the facilities, tooling, drawings, or other equipment or supplies necessary to accomplish the correction or replacement have been made unavailable to the Contractor by action of the Government. In the event that correction or replacement has been directed, the Contractor shall promptly notify the Contracting Officer, in writing, of the non-availability. (5) The Contractor shall also prepare and furnish to the Government data and reports applicable to any correction required (including revision and updating of all affected data called for under this contract) at no increase in the contract price. (6) When supplies are returned to the Contractor, the Contractor shall bear the transportation costs from the place of delivery specified in the contract (irrespective of the f.o.b. point or the point of acceptance) to the Contractor's plant and return. When defective items are returned to the Contractor from other than the place of delivery specified in the contract, or when the Government exercises alternate remedies, the Contractor's liability for transportation charges incurred shall not exceed an amount equal to the cost of transportation by the usual commercial method of shipment between the place of delivery specified in the contract and the Contractor's plant and subsequent return. (7) The warranties expressed herein are in lieu of any implied warranties of merchantability and “fitness for a particular purpose”. (c) Remedies Available to the Government. (1) In the event of a breach of the Contractor's warranty in paragraph (b)(1) and (b)(2) of this clause, the Government may, at no increase in contract price- (i) Require the Contractor, at the place of delivery specified in the contract (irrespective of the f.o.b. point or point of acceptance) or at the Contractor's plant, to repair or replace, at the Contractor's election, defective or nonconforming supplies, or (ii) Require the Contractor to furnish at the Contractor's plant the materials or parts and installation instructions required to successfully accomplish the correction. (iii) Where it is impracticable for the Government to pursue remedies at (i) and (ii), the Government may arrange for the repair or replacement of defective or nonconforming supplies by the Government or by another source at the Contractor's expense. Where the Government is to accomplish the repair, the Contractor at the Government's option will furnish the material or parts and the instruction required to successfully accomplish the repair. (2) If the Contracting Officer does not require correction or replacement of defective or nonconforming supplies or the Contractor is not obligated to correct or replace under paragraph (b)(4) of this clause, the Government shall be entitled to an equitable reduction in the contract price. (3) The Contracting Officer shall notify the Contractor in writing of any breach of the warranty in paragraph (b) of this clause within a reasonable period, but not later than 45 days after discovery of the defect. The Contractor shall submit to the Contracting Officer a written recommendation within 2 working days as to the corrective action required to remedy the breach. After the notice of breach, but not later than 5 days after receipt of the Contractor's recommendation for corrective action, the Contracting Officer may, in writing, direct correction or replacements in paragraph (c) (1) of this clause, and the Contractor shall, notwithstanding any disagreement regarding the existence of a breach of warranty, comply with this direction within 5 days of receipt. If it is later determined that the Contractor did not breach the warranty in paragraph (b)(1) and (b)(2) of this clause, the contract price will be equitably adjusted. (4) If supplies are corrected or replaced, the period for notification of a breach of the Contractor's warranty in paragraph (c)(3) of this clause shall be 45 days from the discovery of the defect. (5) The rights and remedies of the Government provided in this clause are in addition to and do not limit any rights afforded to the Government by any other clause of the contract. (6) The Contractor shall be liable for the reasonable costs of disassembly and/or reassembly of larger items when it is necessary to remove the supplies to be inspected and/or returned for correction or replacement. NOTE: FAR CLAUSE 52.246-18 IS APPLICABLE ONLY IF ITEM(S) IS PLACED IN USE WITHIN THE LAND AREA OF THE UNITED STATES CONTIGUOUS TO THE 48 STATES. Warranty terms shall be in accordance with 52.246-9061, Warranty of Industrial Plant Equipment (IPE) cited above. Please confirm by your signature below that the warranty terms and conditions are acceptable. ______________________________________________________________ Signature Date Special Notes Continued: 1. Documents that shall be submitted. (a) Return Standard Form 1449, blocks 12, 17a, 30a, 30b, 30c, and Section B shall be completed. Your signature on the solicitation confirms agreement with all terms and conditions in the solicitation. (b) All pricing shall be entered on pages 7-11 (Section B) of the solicitation. Pricing shall include all requirements and shall reflect any discounts offered. Price evaluation and contract award shall be based on the pricing at the schedule. (c) All offerors are required to submit a total of 3 copies – an original proposal plus 2 copies of the offer. The original shall have all pricing entered. The other two copies shall not have pricing entered. All prices shall reflect all discounts or quantity price breaks already deducted. 3. No oral statement of any person shall amend or otherwise affect the terms and conditions stated in the solicitation. All amendments to the solicitation shall be made in writing by the Contracting Officer and/or authorized representative. 4. Only Clauses and Provisions found in Attachment (C) of this solicitation and 52.246-9061-Warranty of Industrial Plant Equipment (IPE) apply. ATTACHMENTS: Attachment A: Addendum to 52.212-2 Evaluation-Commercial Items Pgs. 1-6 Attachment B: Purchase Description (VIBB 20-40-1000) and Quality Assurance Provision (QAP) 175 Pgs. 7-26 Attachment C: Clauses and Provisions Pgs. 27-73 Attachment D: Past Performance Questionnaire Pgs. 74-75 Attachment E: Site Specific Layout Drawing Pg, 76 Attachment F: Shop Equipment Layout Drawing Pg. 77
Data sourced from SAM.gov.
View Official Posting »