Inactive

This is a part numbered procurement and the ONLY acceptable part numbers and cage codes that will be accepted is the following: Cage Code: 44NS5 (Paramount Corp) Part Number: TCG40-CT-XL *If an Altern... This is a part numbered procurement and the ONLY acceptable part numbers and cage codes that will be accepted is the following: Cage Code: 44NS5 (Paramount Corp) Part Number: TCG40-CT-XL *If an Alternate Product is Furnished under a Contract or Order for an Exact Product, the Alternate Product will be an Unauthorized Substitution and may yield Criminal Penalties in addition to any Civil Remedies available to the Government. * 52.213-9011 Indefinite Delivery Purchase Order (IDPO) Agreement - Unilateral. As prescribed in 13.390(d)(2), insert the following clause: INDEFINITE DELIVERY PURCHASE ORDER (IDPO) AGREEMENT – UNILATERAL (APR 2014) (a) The Government will award a unilateral indefinite delivery purchase order (IDPO) agreement resulting from this request for quotes to the responsible offeror whose offer conforming to the IDPO terms and conditions will be most advantageous to the Government, price and/or other factors considered. (b) The Contractor agrees that he/she will accept additional orders under the same terms and conditions specified in the basic order. The initial delivery order represents the minimum quantity, therefore the Government is under no obligation to place additional orders. The Government may place additional orders for the period of performance stated in the purchase order, effective from the date of the initial order. All additional orders will reference the basic order. The aggregate value of all orders shall not exceed the simplified acquisition threshold (see FAR 2.101); or, for acquisitions conducted using FAR Subpart 13.5, shall not exceed $6.5 million ($12 million for acquisitions described in 13.500(e)). The maximum value under the IDPO is stated in the basic order. (c) Evaluation of Quotes. If quotes include variable pricing based upon conditions such as quantity ranges, transportation zones, and/or option years, quotes will be evaluated by establishing an average unit price. The average unit price will be established by adding all unit prices together, then dividing the sum by the number of unit prices. (d) Pricing of Orders. When issuing orders, the unit price shall be based on the price from the quantity range that will cover the total quantity on the order, regardless of destination. (e) Numbering. The uniform procurement instrument identification numbering (PIIN) system will be used (see Defense Federal Acquisition Regulation Supplement (DFARS) 204.7003). (End of Clause) This solicitation is an Indefinite Delivery Purchase Order (IDPO) Request for Quote (RFQ) and is for a two (2) year period. Please carefully review and completely fill in (if applicable) the following clauses: Section I 52.213-9011 Please acknowledge all parts of DLA Troop Support clause 52.213-9011; IDPO Agreement with vendor remarks section of electronic quote or by printing out the clause, filling it in and emailing it to the buyer identified: Email copies to Donald.howarth@dla.mil. *Quotes will ONLY be accepted via EMAIL. Quotes submitted through DIBBS will not be accepted.* FAILURE TO ACKNOWLEDGE CLAUSE 52.213-9011 IN ITS ENTIRETY WILL REMOVE A QUOTE FROM CONSIDERATION FOR AWARD. ************************************************************************** NOTICE: The maximum dollar value of this IDPO is $250,000.00 or 2 years whichever comes first. The estimated quantity depends upon the awarded unit price (note incremental quantity/quantity range request). NOTE: The CLIN’s quantity is only an estimate used to give the vendor an example for bidding purposes only. The actual maximum quantity will depend on the awarded unit price. This is a Firm-Fixed Price Contract and Only One Unit Price should be given. PLEASE IGNORE DELIVERY INFORMATION LISTED IN THIS SOLICITATION. Delivery instructions will be provided with each individual order issued under the resulting IDPO. ************************************************************************** VENDOR IS RESPONSIBLE FOR CONTACTING THE TRANSPORTATION OFFICE FOR ALL TRANSPORTATION QUESTIONS. A TENTATIVE SHIPPING ADDRESS MAY BE REQUIRED FOR EACH INDIVIDUAL ORDER. USE THE TRANSPORTATION CONTROL NUMBER (TCN) / REQUISITION NUMBER WHEN CONTACTING THE TRANSPORTATION OFFICE. Telephone #: 1-800-456-5507 FAX #: 717-770-2701 EMAIL: delivery@dla.mil Use this information I/L/O the info in the freight shipping address section. ************************************************************************* Foreign Military Sales (FMS) requisitions may be satisfied through the resultant IDPO award. CAUTION NOTICES 1. ELECTRONIC INVOICING AND ADVANCED SHIPMENT NOTIFICATIONS (ASN) The Directorate of Clothing and Textiles (C&T) requires electronic invoicing on all contracts unless another method is mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office. Utilization of Wide Area Workflow – Receipts and Acceptance (WAWF-RA) in conjunction with DFARS 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012). The Directorate of Clothing and Textiles utilizes VIM-ASAP, which is short for DLA Virtual Item Manager ARN Supply-Chain Automated Processing, to transmit data to WAWF-RA. VIM-ASAP is the only authorized method to electronically process requests for payment to WAWF-RA for the Directorate of Clothing and Textiles. VIM-ASAP will give you visibility of contract information, track production status and print labels. VIM-ASAP pre-populates contract data on your invoices, such as unit price, contract numbers, item numbers, addresses, and many other fields that will save you labor and time. Advanced Shipment Notifications (ASNs) associated with DFARS clause 252.211-7006, PASSIVE RADIO FREQUENCY IDENTIFICATION (SEP 2011) are sent via VIM-ASAP to WAWF-RA processes. Please contact the VIM-ASAP help desk at 888-940-7348 to get started today! For questions about sending Electronic Data Interchange invoices (810-invoice transactions), contact Mr. Bud Wellens at 1-215-737-2778 For questions about invoice preparation, just call the DFAS Customer Service Resource Center at 1-800-756-4571, or Call DSCP DFAS liaisons listed below for assistance: Camille Conaway 1-215-737-4406 Check out these resources: http://www.dfas.mil/money/vendor/ …. the DFAS Contract Payment Booklet… an excellent desk reference for contractor Accounts Receivable personnel, as well as the status of outstanding invoices. http://www.dfas.mil/ …. information regarding bill paying process and additional points of contact 2. CHANGED REQUIREMENTS FOR ACCESS TO VIM Please note: Vendors under contract with DLA Troop Support Clothing & Textiles are able to use a web-based application called VIM, or Virtual Item Manager (https://vim.dla.mil). VIM allows manufacturers to generate and transmit contract documents such as Delivery Orders (DD1155s) and Material Inspection and Receiving Reports (DD250s). Previously, vendors registered using a user ID and password; however, soon all vendors must use an ECA certificate to access VIM. Please see below for more information. Why is VIM requiring access via ECA certificate? DoDI 8520.2 Mandates the use of DoD PKI identity certificates when accessing DoD information systems. The DoD established the External Certification Authority (ECA) program to support the issuance of DoD- approved certificates to industry partners and other external entities and organizations. ECA certificates enable contractors to securely communicate with the DoD and authenticate themselves to DoD Information Systems. What are ECA Certificates? ECA Certificates are individually issued digital identity credentials. The DoD relies upon these credentials to ensure the identity of the user in online environments or when a certificate holder tries accessing DoD Information Systems. ECA Certificates are stored either on hardware devices (smart cards or USB devices) or software versions (stored on your computer’s hard drive). You will use your certificate to: 1) Establish your identity when trying to access a protected site 2) Legally "sign" a document, form or application 3) Encrypt messages (email) or documents to ensure confidentiality Much like a driver’s license or a passport, they are unique to each individual, and cannot be shared. It is against DoD Regulations to share a username and password or allow someone to access another's ECA certificate for any reason. Violation of this policy will result in the immediate revocation of the original owner’s certificate. How can I obtain an ECA Certificate? The following are the three entities authorized by the DoD to issue ECA Certificates. Review and apply for an ECA Certificate from one of the below organizations to access your VIM account: 1) IdenTrust: http://www.identrust.com/certificates/eca/index.html 2) ORC (Operational Research Consultants): http://eca.orc.com/ 3) VeriSign: https://eca.verisign.com/ I have an ECA Certificate, how do I access VIM now? Simply log into VIM with your existing User ID and Password as usual and then follow the steps: 1) Under Menu, click the "Certificate Registration" option 2) Read the brief instruction and then click "Continue" 3) Your certificate will display in a pop-up. Select the certificate and click "Continue" 4) You will be prompted to enter your current password for confirmation and click "OK" 5) The message displays "Your Certificate has been successfully registered…" Click "OK" to complete the process. You will be logged out of VIM and prompted to login with your certificate. 6) Click "Accept" to the Terms and then select "Certificate Login". 7) Your certificate will display in a pop-up. Select the certificate and click "OK" and you will be logged into your VIM account. Remember, your old login credentials will no longer be valid and you will use your certificate to login into VIM. 3. Offerors are cautioned that facsimile proposals, modifications to proposals, acknowledgement of amendments, withdrawal of proposal, responses to negotiations, and/or final proposal revisions will only be considered when facsimile proposals are authorized. Telegraphic offers will not be considered unless authorized by the solicitation; however, offers may be modified by written or telegraphic notice. 4. Stop shipment delays and rejections! For deliveries to New Cumberland depot, ensure your Government or Commercial Bills of Lading are correctly annotated with the following information in the description of articles: Weight Pieces National Stock Number(s) (NSNs) Contract Number Shipment Number Door #s 113-134 – Mission Delivery (storage) -- or -- Door #s 135-168 – Container Consolidation Point (CCP) Delivery (OCONUS) (whichever applies to your freight) Your truckers/dispatchers/ brokers/etc. should have this information readily available when they phone 717.770.6969 for a delivery appointment to Pre-Lodge. Don’t let the following common invoicing errors delay your payments any longer: Missing or Erroneous Contract Number Missing Call/Delivery Order Number Missing or Erroneous Shipment Number Failure to Mark DD250 as an Original Invoice Failure to Distribute a Copy of the DD250 to the Contract Administration Office Terminal Contract Line Item Number (CLIN) is Omitted, Incorrect or Does Not Match that Appearing in the Contract Missing or Erroneous Unit of Issue Quantity and Price are Incorrect Wrong Pay Office on Invoice Here are three things you can do to speed your invoice payments: Be sure your original invoice is properly completed and legible. Submit your invoices electronically using the Web Invoicing System (WInS). It's fast, accurate, and costs you nothing! Learn more at the WInS Home Page, at: https://www.ecweb.dfas.mil/notes/,and start using WInS with your next invoice! Or If you currently receive delivery orders electronically, you could benefit by using an 810- invoice transaction. Web Invoicing eliminates postage, snail mail, and much paperwork, and gets the invoice/voucher into the DFAS system usually within 24 hours. Web Invoicing is free to vendors doing business with the Government. You just enter the appropriate information and send your invoice to DFAS electronically. It provides help text and pull-down menus in many fields. For more specific questions, contact Janice Hockman (703) 607-5111, Kirsten Larco (703) 607-4920 or Debra Jones (703) 607-2082. For questions about sending Electronic Data Interchange invoices (810-invoice transactions), contact Mr. Bud Wellens at (215) 737-2778 For questions about paper invoice preparation, just call the DFAS Customer Service Resource Center at 1-800 756-4571, or Call DLA Troop Support DFAS liaisons listed below for assistance: Camille Conaway (215) 737-4406 Check out these resources: http://www.dfas.mil/money/vendor the DFAS Contract Payment Booklet… an excellent desk reference for contractor Accounts Receivable personnel, as well as the status of outstanding invoices. http://www.dfas.mil/ information regarding bill paying process and additional points of contact. 5. Please note that the Patient Protection and Affordable Health Care Act ("the Act"), 124 Stat. 119, imposes duties upon employers concerning the provision of health care to their employees. Health insurance costs, including any costs associated with compliance with changes in the applicable law, are the sole responsibility of the offeror. Offerors are advised that their proposals should include any costs associated with the implementation of the Act. Any changes in health coverage costs and/or costs associated with compliance, occurring after award of a contract pursuant to this solicitation will not form the basis for an equitable adjustment of the contract price. 6. Pursuant to FAR clause 52.222-54 vendors are required to enroll in the E-Verify program within thirty days after the date of a contract award and comply with all terms of the clause. In addition, vendors are required to provide evidence of their enrollment in the E-verify program to the contracting officer within 30 days after the date of a contract award. SUPPLIES/SERVICES: PGC: 03540 ITEM DESCRIPTION: COAT,ELECTRICAL WORKERS RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT RA001: THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS (IDENTIFIED BY AN 'R' OR AN 'I' NUMBER) SET FORTH IN FULL TEXT IN THE DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB AT: http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS. FOR LARGE ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES A FOLLOW-ON REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS. Part Numbers: TCG40-CT-XL NSN:8415-01-563-4015 CAGE: 44NS5 ALL MATERIALS USED IN THE CONSTRUCTION OF THESE GARMENTS ARE INHERENTLY FLAME RESISTANT, INCLUDING THE THREAD, THE COATS AND COVERALLS FEATURE NOMEX SLEEVE CUFFS AND DOUBLE FRONT CLOSURES WITH FR ZIPPER TAPE AND DUPONT, NOMEX, VELCRO SAFETY FLAP MIL-STD-129R w/CHANGE 2 - DEPARTMENT OF DEFENSE STANDARD PRACTICE MILITARY MARKING FOR SHIPMENT AND STORAGE DATED: 27 SEPTEMBER 2019