Inactive Total Small Business Set-Aside (FAR 19.5)

Defense Supply Center Richmond(DSCR) Building 31G (Lott Center) Mini-split Installation This is a solicitation for construction prepared in accordance with the format in FAR Part 36, as supplemented w... Defense Supply Center Richmond(DSCR) Building 31G (Lott Center) Mini-split Installation This is a solicitation for construction prepared in accordance with the format in FAR Part 36, as supplemented with additional information included in this notice. The solicitation number SP4703-24-Q-0037 is issued as a request for quote (RFQ). The resulting contract will be a firm-fixed price award with an expected Period of Performance of 180 days after issuance of the Notice to Proceed (NTP). This acquisition is set-aside for 100% small businesses. The North American Industry Classification System (NAICS) Code is 238220(Plumbing, Heating, and Air Conditioning Contractors). The small business size standard is $19M. Department of Labor Wage Determination based on location of the service provided (Chesterfield County, VA). Partial proposals will not be accepted. For an offer to be considered for award, the contractor must be within a commutable driving distance to the DSCR facility. A 120-mile radius from DSCR is considered the commutable radius. Disclosure of Magnitude: The estimated contract value for this requirement is between $15,000.00 - $30,000.00 OBJECTIVE The objective of this project is to install a new mini split (2 evaporators, 1 condenser) in the Audio/Visual room at B31G. SPECIFIC REQUIREMENTS The Contractor shall provide certified, trained personnel with certifications in HVAC, Plumbing, and Electrical to integrate the new unit into the Audio/Visual room. The Contractor shall perform the following: •Provide and install new mini split system (3 ton) with 2- ceiling cassette evaporators (1.5 ton),remote condenser, and centrally located thermostat/remote control. Preferred manufacturers are Daikin, Samsung, LG, and Mitsubishi since maintenance personnel are familiar with these manufacturers. •Evaporators will be installed in the ceiling of the Audio/Visual room with 4 points of contact for support and the condenser will be mounted on the roof directly above the space, on an approved roof mount. •Provide and install electrical connections from condenser to both ceiling cassette evaporators. •Provide and install insulated refrigerant line sets from condenser to evaporators. •Provide and install condensate drain tubing from the evaporators to mechanical room floor drain. •One hole needs to be drilled thru the brick/masonry above the Audio/Visual room ceiling to accommodate the condensate drain tubing that will drain into mechanical room floor drain. Seal all penetrations with fire caulking on both sides as the wall between the 2 spaces is a firewall. •Three holes need to be drilled in roof to accommodate power to disconnect, and both sets of insulated refrigerant lines. •All roof penetrations need to be patched/sealed to keep weather out. •Power for the condenser will come from an electrical panel next door to the mechanical room. The panel has numerous spare circuits available. •Charge unit with proper refrigerant and amount recommended by the manufacturer. •Startup equipment and monitor for proper operation. •Provide manufacture training on the equipment to maintenance personnel. •Contractor personnel will be required to practice good housekeeping measures during this project. Reference Statement of Work(SOW) for all other details and requirements. Award will be made to the lowest priced, technically acceptable (LPTA) offeror that meets the requirements stated in the Statement of Work and the solicitation. Also refer to clauses and provisions includes in this notice. Past performance will be considered a part of Technical Acceptability, and the Contracting Officer will pull contractor data from CPARS and SPRS. The contractor must be registered in the System for Award Management (SAM) prior to award. If not already registered in SAM, go to the SAM website www.sam.gov to register prior to submitting your quote. Acceptable method of quote submission is Email to Robert.Moragues@dla.mil. Questions are due on 05/17/2024, end of day. Submit questions via email to Robert.Moragues@dla.mil. Quotes are due on 05/31/2024, end of day. A site visit will be held at 10:00 on 05/14/2024. In order to attend the site visit, interested parties must coordinate with the project manager, Jeff Bickham, via email Jeffrey.Bickham@dla.mil at least two business days prior to the site visit. The project manager will also be the sponsor for site visit attendees for this requirement. In order to access DSCR interested parties will need to pre-enroll; see Standard DSCR Visitor Information section below for details. A map which details the location of the site visit can be found on p.40 of the Statement of Work(SOW). Access to Defense Supply Center Richmond is dictated by the language at the following location: https://www.dla.mil/Aviation/Installation/Visitors-and-ID-Office/ The points of contact (POC) for this requirement is Robert “Lee” Moragues (Robert.Moragues@dla.mil). Reference Attachment 1 - Statement of Work (SOW) for additional work scope, details, and DSCR map. Period of Performance:180 days from NTP **************Submission Requirements******************* Instructions: Instructions contained herein are to serve as a guide in preparation of offers for this solicitation and are not intended to be all inclusive. These instructions generally describe the type and extent of information that should be provided in the offer and emphasize several areas that are generally considered significant. The offeror is expected to completely examine and analyze all aspects of the technical areas to be addressed and to include information in its offer that will enable the evaluators to determine the offerors’ understanding of the requirements. Offers submitted shall be contained in two separate volumes as follows: Volume I – Technical Submission: The Technical Submission should consist of two elements: (1) A description of the vendors’ understanding of the work to be performed as described in the Statement of Work. The description should demonstrate an understanding of the requirement and include a plan for satisfying the Government’s minimum needs. The description should outline the actual work as specifically as possible. (2) Past Performance: The vendor shall document past performance and experience working with projects similar to the one described in the SOW. Documentation shall include relevant contract numbers, a brief description of the scope and magnitude of the work, information pertaining to when the work was completed, and a customer POC with contact information. Past performance and experience should demonstrate relevancy to the solicited projects, and document customer satisfaction and quality level achieved on prior projects. Total Page Limit for Volume I: Five (5) pages. Volume II – Pricing: By way of a fully executed/signed (including Section B) SF 1442, a firm fixed price quotation shall be provided for this requirement. Additional pricing information may be requested and/or provided separately as necessary. The Contractor is responsible for providing adequate documentation to enable a thorough evaluation of the offer and may choose to supplement the lump sum pricing stipulated on the SF 1442 with a formal quote and/or price breakdown on company letterhead, if desired. *********************Evaluation Criteria********************************** The offer will be evaluated on the basis of the following criteria: Factor 1 - Technical Acceptability In evaluation of this factor, offers will be evaluated to ensure: 1. The Vendor possesses an adequate understanding of the work as well as a process for ensuring quality and timeliness. 2. The Government has an acceptable level of confidence that the vendor can adequately perform the work described in the SOW. Based on the Government’s evaluation of the respective vendor’s technical submission, each vendor shall be assigned an overall Technical Rating in accordance with the definitions below: Technically Acceptable: Offer meets the requirements of the solicitation and based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. Technically Unacceptable: Offer does not meet the requirements of the solicitation and/or based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort. Factor 2- Price Proposed price will be evaluated to determine reasonableness and completeness. The total firm-fixed price will be evaluated *******************Standard DSCR Visitor Information************************ A new system was implemented on 3 January 2023 to screen visitors and contractors for installation access at DSCR. The new system is designed to increase efficiencies, enhance the protection of personal information during the vetting process and eliminate the use of hard copy DLA Form 1815s. The new screening system will require visitors and contractors to pre-enroll in DBIDS (Defense Biometric Identification System). To begin the process, visitors and contractors will complete registration through the pre-enrollment website: https://dbids-global-enroll.dmdc.mil. Upon entry of their information, visiting personnel will be provided an electronic form to download, which will have an individualized barcode and alpha numeric code. The codes will be electronically sent to the visiting person’s sponsor. Once in receipt of the barcode, the sponsor will email Security and Emergency Services and provide the barcode and sponsorship information. Once the visitor/contractor is vetted and approved for installation access, Security & Emergency Services will notify the sponsor that the visitor/contractor can go to the DSCR Visitor Center to obtain his/her pass. At the Visitor Center, the visitor provides the barcode and code provided earlier in the process and completes the credentialing process. Visitors should arrive at the visitor center at least 45 minutes prior to their meeting time to receive visitor badges.