Inactive

1.0 DESCRIPTION & PURPOSE 1.1 The National Geospatial-Intelligence Agency (NGA) provides timely, relevant, and accurate GEOINT in support of national security, safety of navigation, disaster relief, a... 1.0 DESCRIPTION & PURPOSE 1.1 The National Geospatial-Intelligence Agency (NGA) provides timely, relevant, and accurate GEOINT in support of national security, safety of navigation, disaster relief, and other missions. In order to accomplish this, the NGA government staff is supported by contract support services through Contractor Full-Time Equivalents (CFTEs). The Enterprise Contracts Office (TCC) in the Chief Information Officer/Information Technology Directorate (CIO-T) is responsible for monitoring the cost, schedule and performance of six (6) major enterprise contracts within NGA across various Statements of Work (SOW) and Performance Work Statements (PWS). TCC is also responsible for conducting source selections when necessary, and relies on the support of CFTEs with special skills sets to complete each task. NGA is seeking information on how an interested Contractor could provide OCI-free program management office (PMO), acquisition strategy, and acquisition operations support to TCC. 1.2 The purpose of this Request for Information (RFI) is to establish industry interest, receive feedback on TCC’s current enterprise acquisition operations construct, assess industry understanding of NGA’s proposed acquisition strategy, and determine whether this acquisition is appropriate for a Small-Business Set Aside. 1.3 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. 2.0 BACKGROUND NGA has a mission-critical need for Enterprise Contract Support Services (ECSS). TCC programs provide business operations, technical, engineering, and administrative support to other NGA offices and programs. ECSS Contractors shall apply their specialized industry expertise to increase TCC program efficiency, effectiveness, and responsiveness. ECSS should help foster information sharing both internal and external to TCC. TCC assumes that CFTEs under ECSS will be similar to a Program Manager (PM) Labor Category. ECSS PMs may require different strengths depending on whether they are providing acquisitions operations support to a Program Management Office (PMO), or acquisition strategy support across TCC. ECSS Contractors supporting a TCC PMO may be expected, among other duties, to provide day-to-day execution support to TCC PMs or Lead Contracting Officer’s Representatives (CORs). TCC anticipates this will include financial reporting at the Task Order, Contract, and/or Program levels to aid in monitoring and projecting funding status. ECSS Contractors will also coordinate contracting actions including consulting with TCC customers on preparing Statements of Objectives or Statements of Work, financial documents such as AF-9s or MIPRs, and on understanding TCC or Office of Contract Support (OCS) processes. ECSS Contractors supporting acquisition strategy development will help document and monitor all Enterprise Services requirements managed by TCC. This includes coordinating the receipt, review, and adjudication of new requirements. Working-level familiarity with Microsoft SharePoint is anticipated. Working with the PMO support staff, TCC anticipates a need to provide senior leadership in CIO-T, TC, or other offices with dashboard-style reporting on program metrics and the overall effectiveness of TCC acquisition processes. Additionally, ECSS acquisition strategy Contractors may be requested to support the development of new TCC programs including market research, cost estimation, board reviews, planning documentation, requirements validation, and coordination of activities leading up to source selection. Familiarity with the Federal Acquisition Regulation (FAR), and awareness of DoD and Intelligence Community acquisition trends for services contracts is a must. TCC currently receives ECSS support under a Section 8(a) Small Disadvantaged Business contract, also entitled “Enterprise Contract Support Services.” It is held by Shivan Technologies, Inc., of Fairfax, VA, with the contract number HM0476-19-C-0019. The follow-on ECSS contract currently has the working title “Enterprise Contract Operations (ECO).” NGA anticipates the size of the ECSS team under ECO to be approximately 5-10 CFTEs, with a potential option for more positions should the size of the TCC portfolio grow. 2.1 PLANNED ACQUISITION: Statement of Objectives, Fixed Price-Level of Effort 2.2 PERFORMANCE: 2.2.1 PERIOD (POP): One 12-month Base Year, four (4) 12-month Option Years 2.2.2 LOCATION(S): NGA Campus East (NCE), Springfield, VA 2.3 CONSTRAINTS AND LIMITATIONS: No additional constraints have been identified at this time. 2.4 SECURITY REQUIREMENTS: All ECSS Contractors shall have a minimum TS/SCI security clearance. 2.5 ORGANIZATIONAL CONFLICT OF INTEREST: This acquisition is for specialized acquisition program management services. ECSS Contractors will have access to current and future acquisition documentation, including financial and proposal data. In accordance with FAR Part 9.5, NGA/TCC anticipates that full OCI avoidance is required in relation to the following programs: 2.5.1 Administrative Services: Enterprise Secretarial and Administrative Services (ESAS) and ESAS II contracts 2.5.2 Business Management and Operational Support: EMERALD and Clover contracts 2.5.3 Technical Services: Mojave contacts 2.5.4 Engineering Services: NGA Systems Engineering Services (NSES) and Systems Engineering & Integration for the NSG (SEIN) contracts 3.0 REQUESTED INFORMATION Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information may be included in your response. Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements. 3.1 ADMINISTRATIVE Information to include the following as a minimum: 3.1.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, company website, and e-mail of designated point(s) of contact. 3.1.2. BUSINESS TYPE. Based upon North American Industry Classification System (NAICS) code 541611 – Administrative Management and General Management Consulting Services applicable to this acquisition, the responder is to provide answers to the following questions: To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder. (FAR 52.219-14, Limitation of Subcontracting) RESPONSE Are you a Small Business? (FAR 19.102), If so, which type: ? YES ? NO Small Disadvantaged small business? (FAR 19.304) ? YES ? NO Service Disabled small business? (FAR 19.14) ? YES ? NO 8(a) Small Disadvantaged small business? (FAR 19.8) ? YES ? NO HUBZone small business? (FAR 19.13) ? YES ? NO Woman-Owned Small Business? (FAR 19.15) ? YES ? NO Involved in a mentor and/or protégé program? (DFARS 219.71) ? YES ? NO 3.1.3 Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above. 3.1.4 DUNS Number: _________________ 3.1.5 Commercial and Government Entity (CAGE) Code: 3.1.6 Defense facility security clearance? What type? What level? ______________________________________________________________________________ 3.1.7 Accounting system, if applicable? Date of last audit? Audit performed by? Determined adequate/inadequate? 3.1.8 Purchasing system? Date determined adequate or inadequate? 3.1.9 Timekeeping system? Date of last audit? Who performed? Determined adequate/inadequate? 3.1.10 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s). 3.1.11 Are you registered in SAM? 3.1.12 Are you interested in: Prime contract? Teaming to include Joint Venture? Subcontractor opportunities? 3.1.13 Include additional details that are not already requested based on the constraints of the information request. 3.2 EXPERIENCE 3.2.1 COMMERCIAL. Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives. 3.2.2 GOVERNMENT. Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives. 3.2.3 NGA. Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives. 3.3 CAPABILITIES The following is the responder’s capabilities to meet the proposed acquisition set forth in section 2 of this RFI including the Statement of Objectives, Statement of Work, or Performance Work Statement. 3.3.1 Government requirements needed to support the RFI statement of objectives 3.3.1.1 Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software. 3.3.1.2 Detail the service capabilities that the responder currently does not possess in order to meet the SOO, SOW, or PWS. 3.3.2 Recommended type of pricing for this type of service (e.g. FFP, FPIF, CPIF) 3.3.3 Extent to which the responder has the ability to meet the proposed acquisition 3.3.4 Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts). 3.3.5 Security capabilities and plans that demonstrate the ability to meet NGA’s security requirements beginning at contract award and throughout the POP. 3.3.6 Extent to which the responder is aware of any potential OCI issues in accordance with FAR Part 9.5 or any non-mitigatable OCI related to current development work at NGA. 3.4 RECOMMENDATIONS The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. The responder may opine regarding what portion of the work could be set-aside for small businesses if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included. 3.4.1 Please provide feedback to the following questions from the ECSS PMO: 3.4.1.1 What areas are unclear in the ECSS scope and objectives? 3.4.1.2 Do you foresee any risks involved with a vendor providing these functions to Government? 3.4.1.3 What metrics do you think ECSS should provide to TCC to measure the performance of its acquisitions and processes? 3.4.1.4 NGA is looking to transform—and standardize—the program management support provided to and by TCC. ECSS could therefore be considered the “Enterprise PMO.” If given a clean slate, how would you stand-up such an Enterprise PMO responsible for nearly 2,000 total CFTEs? 3.4.1.5 Do you think there are other support functions needed for an Enterprise PMO not identified in the ECO Draft SOO? 3.4.1.6 What types of automation and analytics do you think ECSS could leverage in this Enterprise PMO scenario? What sorts of skills do you think would be needed to do so? 3.4.1.7 NGA is considering utilizing innovative Source Selection techniques on its upcoming Enterprise Contracts. Can you please describe serviced-based acquisitions you may have supported at NGA or other Government agencies that you felt was innovative? 3.4.1.8 NGA anticipates that ECO will be awarded as a Fixed Price-Level of Effort vehicle. If you recommended an alternative pricing structure such as FPIF or FPAF, how would you measure and incentivize performance? 3.4.1.9 Which do you think requires more skill from a Program Manager, supporting a Services-Based ID/IQ contract vehicle, or providing a common management structure across ID/IQs? Why? 4.0 RESPONSES 4.1 Interested parties are directed to respond to this RFI with a white paper. 4.2 White paper shall be in Microsoft Word for Office or compatible format and shall not exceed 12 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one inch margin on all sides. Font type shall be Times Roman 12 point. 4.2.1 Interested parties are encouraged to utilize the Comment Matrix format in their white paper when providing comments, questions, and/or suggestions to the SOO. 4.3 Responses containing the white paper are due no later than 5:00 pm ET on 29 March 2021. Responses shall be limited to and submitted via e-mail only as a message attachment to Bradley R. Austin, Bradley.r.austin@nga.mil, and Travarus Davis, Travarus.k.davis@nga.mil, with the message subject line “RFI Response – ECSS/ECO.” 4.3 Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. 5.0 MEETINGS AND DISCUSSIONS The Government representatives may or may not choose to meet with potential RFI service providers. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks. 6.0 QUESTIONS Questions and the whitepaper regarding this RFI should be submitted in writing by e-mail to Bradley R. Austin at Bradley.r.austin@nga.mil. 7.0 SUMMARY This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s statement of objectives. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. STATEMENT OF OBJECTIVES (SOO) COMMENT MATRIX FOR ENTERPRISE CONTRACT SUPPORT SERVICES (ECSS) REQUEST FOR INFORMATION COMMENT # SOO PAGE # SOO SECTION COMMENT/QUESTION/SUGGESTION 1 2 3