Inactive 8(a) Set-Aside (FAR 19.8)

REMINDER: ALL Quotes/Proposals/Offers Due: Jan 18, 2024 12:00 pm EST As of 1/11/24 UPDATED INFO IN RESPONSE TO QUESTIONS: Question: Is there a floorplan available? Answer: No, a floor plan is not bein... REMINDER: ALL Quotes/Proposals/Offers Due: Jan 18, 2024 12:00 pm EST As of 1/11/24 UPDATED INFO IN RESPONSE TO QUESTIONS: Question: Is there a floorplan available? Answer: No, a floor plan is not being provided, just the room dimensions (see update from 1/3/24). The system will need to be located above the doorway in the ceiling where there is ample room to mount it and allow for a wall switch to be installed to turn it on when the room is used. UPDATED INFO FOR SET ASIDE CLARIFICATION: UPDATE as of 1/4/24: This solicitation is classified as a Small Business Set Aside 8(a) in accordance with Subpart 19.8 - Contracting with the Small Business Administration (The 8(a) Program). UPDATED INFO IN RESPONSE TO QUESTIONS: UPDATE as of 1/3/24: The room is 15 feet by 30 feet with a ceiling height of 8 feet (450 square feet of floor space and a total of 3600 cubic feet.) The ceiling tiles are commercial office grade ceiling tiles, the walls are drywall with some sound absorbing material attached to them. -End update- Combined Synopsis and Solicitation PANDTA-24-P-0000 000509 INTRODUCTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. Quotations are being requested and only a solicitation on SAM.gov will be issued. The solicitation is being conducted under FAR Parts 12, 13.5, & 19.8 Sole Source 8(a). All responsible sources may submit a quote, which shall be considered. The combined synopsis and Request for Quotation (RFQ) number is: PANDTA-24-P-0000 000509. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-06, (01 May 2023). Small Business Set-Aside: Yes, (8a) Posting Date: 19 December 2023 Response Date: 27 December 2023 Contracting Office: Army Contracting Command - DETROIT ARSENAL (ACC-DTA) 6501 E. Eleven Mile, Warren, MI 48397. Contract Specialist: Daphne Philson, email: daphne.b.philson.civ@army.mil. The NAICS code applicable to this acquisition is 238210. Offeror must be certified under this NAICS code prior to receiving an award. All Clauses and provisions of the SAM contract applies to this acquisition. This Combined Synopsis Solicitation contains clauses and provisions requiring a fill-in or representation. Offeror shall submit a copy of this Combined Synopsis Solicitation with their quote and respond to these clauses and provisions accordingly. A failure to complete these fill-ins may cause your offer to be determined ineligible for award. Basis for award - The proposed contract action is for supplies for which the Government intends to solicit and negotiate with SAM vendors. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The Government will award a contract to the offeror’s proposal based on Order of Importance. Order of Importance is as followed: Evaluation Criteria: Specification for the Installation of White Noise Generator system, an 8(a) program contractor is more important than experience, experience with installation of a White Noise Generator system is more important than cost, (Specification for Installation of White Noise Generator system: 8(a) program contractor > experience with installation of a White Noise Generator system >Cost). II. GENERAL REQUIREMENT A.1 This action is for the Installation of White Noise Generator system via a new Firm Fixed Price (FFP) contract. PERFORMANCE WORK STATEMENT (PWS) Installation of White Noise Generator system. PSC 5810 Communications Security Equipment and Components NAICS: 238210 1. GENERAL This is a non-personnel services contract to procure and install a new White Noise Generator system. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 Description of Services The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform procurement and installation as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 1.2 Background A White Noise Generator system is a low-level noise generator that masks discussions beyond their point of origin to disrupt listening devices and systems engaging in eavesdropping or otherwise attempting to gather data. The Solicitation POC is: Daphne Philson Phone: 571-588-9418 Email: daphne.b.philson.civ@army.mil 1.3 Objectives Contractor will provide certified, qualified technicians for the installation of the White Noise Generator system and test system operation to ensure all new equipment functions properly and as intended. 1.4 Scope: 1.4.1 Location: Contractor will provide and install new White Noise Generator system with wiring components and wire routing and connections. Contractor will provide all materials and qualified Technicians to install One (1) New Sound Masking System for the SIPR and VTC Rooms located at Detroit Arsenal, Warren, MI. The White Noise Generators will cloak oral communications from passive, inadvertent, and intrusive listening by passersby and concealed devices. 1.5 Testing and Adjustment At the completion of an installation the Contractor shall test the system to assure it operates as described in technical and sales literature and provide test results with an updated as-built drawing and signed approval documentation to the COR POC and Security Manager. 1.6 Inspection Upon completion of installation activities, the Government shall have 15 days to inspect and test the equipment and approve installation. If the system is not approved the contractor shall have 7 days to address and correct the problem(s). Subsequently, the Government will have seven days to re-inspect and approve the work. This process will repeat as necessary until the Government approves the installation. 1.7 Documentation 1.7.1 A copy of the manufacturer's cut-sheets, product literature, and warranty information for all components/equipment the Contractor installed, shall be provided to the Government COR. This information may be provided by the contractor, as electronic files in the Adobe Portable Document Format (PDF), to the Government at the time as-built drawings/diagrams, and programming are delivered. 1.8 Meetings The contractor shall contact the COR and schedule the installation with the COR and provide the names of personnel performing the installation and wiring functions. CDRL A001 1.9 Hours of Operation/Work Hours Installation hours are 0800 – 1600, Monday through Friday and except holidays. In the event of a shutdown for any reason including weather, furlough, or other emergencies the Government will not be liable for contractors' costs incurred during this period. If a scheduled maintenance appointment is postponed due to a base closure the contractor shall coordinate with the Government POC or COR to reschedule an appropriate time for a follow up maintenance appointment. Contractor can request an extension of normal work hours past to allow for additional work to be completed during evening hours and/or weekends. Any additional work hour change requests will have to be approved by the COR Forty-Eight hours in advance. Holidays: The following federal holidays are observed by the Government and are normally closed for business. Holidays falling during a weekend will be observed on the following Monday. New Year’s Day 1 January Martin Luther King’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19 June Fourth of July 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas 25 December 1.10 Warranty A minimum of one-year warranty shall be provided from the date of acceptance to cover all new Contractor provided equipment and installation related to cabling and physical workmanship. 1.11 System Maintenance If called upon for maintenance of the White Noise Generator wherein the contractor reports that a component is not functioning properly or if any parts require replacement, the contractor shall provide a list of recommended repairs to include replacement material components, labor, and associated costs to the COR. The COR shall have 15 days to approve revised parts lists, and costs prior to the execution of those recommended changes, after which time a modification may be executed to this task order. Under no circumstance shall the contractor execute work for repairs which are not approved by the COR and funded under this task order for one (1) year after acceptance. 1.12 Deliverables CDRL A002 – In accordance with DID DI-MISC-80508B, contractor shall submit Progress and Management Reports, Design Drawings, Wiring Schematics and Equipment List, and System Programming as required. FAR Subpart 52.204-25 applies to this solicitation as noted in FAR 4.2105. Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. FAR Subpart 52.204-27 applies to this solicitation as noted in FAR 4.2203. Prohibition on a ByteDance Covered Application.