Inactive Total Small Business Set-Aside (FAR 19.5)

UPDATED 1/15/25: Posting updated to list vendor inquiries and Government responses -- Question: Do you know the anticipated daily run time for the transformer? Answer: The transformer will be used to ... UPDATED 1/15/25: Posting updated to list vendor inquiries and Government responses -- Question: Do you know the anticipated daily run time for the transformer? Answer: The transformer will be used to provide reduced power 24 hours a day. Question: The specifications provided appear inconsistent. We believe there may have been an error in specifying either the KVA or AMP requirement. Please clarify: A 25KVA transformer cannot support the listed amp draws. If the requirement is for 100 amps at 480 volts, this would equate to 200 amps at 208 volts, necessitating a 112KVA transformer. Conversely, a 25KVA transformer can only deliver 40 amps at 480 volts or 80 amps at 208 volts. Answer: The Government is leasing the mobile kitchen and has leased it on a prior occasion with a 25KVA transformer as recommended by the Mobile Kitchen owner. The Mobile Kitchen’s electrical requirements is 208VAC at 100 amps with all equipment running. During normal operation, all equipment in the kitchen is not utilized/energized at the same time. A 25KVA transformer has been previously utilized satisfactorily and was not overloaded because all of the Kitchen’s equipment was not utilized/running at the same time. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. Solicitation Number N62789-25-Q-0005 is issued as a request for quotation (RFQ) with the intent to issue one firm-fixed price contract. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular, FAC-2025-02, effective date January 3, 2025. This is a 100% small business set aside. NAICS CODE: 532490 Size Standard: $40,000,000 The intended period of performance is 21 January 2025 through 14 February 2025. VENDOR SHALL SUBMIT THE RELEVANT EQUIPMENT SPECIFICATION SHEET ALONG WITH ITS QUOTE FOR CONSIDERATION. **PLEASE ENSURE THE TOTAL COST OF YOUR QUOTE IS ACCURATE AND COMPLETE. IN OTHER WORDS, ALL LINE ITEMS WHEN ADDED TOGETHER SHOULD MATCH THE TOTAL QUOTE** CLIN 0001: The Contractor shall provide one (1) transformer and associated cables and connectors capable of handling power requirements of a mobile kitchen. Contractor shall provide the following associated cables/connectors: (A): One (1) 25KVA transformer capable of handling power input of 480VAC 200 amps and output power of 208VAC 100 amps; (B): The transformer shall have an input with four (4) female camlocks (series 16, 4/0) and output with four (4) male camlocks (series 16, 4/0); (C): Provide and install female camlocks (series 16, 4/0) for one existing cable on the mobile kitchen. The Contractor shall connect the cable to the transformer. See included statement of work for full details. VENDOR SHALL STATE THE MONTHLY RATE, WEEKLY RATE, DAILY RATE AND TOTAL RENTAL COST OF THE TRANSFORMER & CORRESPONDING EQUIPMENT. IF DROP OFF/PICK-UP CHARGES ARE INCLUDED IN THE RENTAL RATE, VENDOR SHALL SO STATE THAT DELIVERY/PICK-UP CHARGES ARE INCLUDED. For Example: Monthly Rate: $X.XX Weekly Rate: $X.XX Daily Rate: $X.XX TOTAL Cost: $X.XX CLIN 0002: Delivery & Pick-up is (FOB Destination) to the Government facility located at Submarine Base New London. Vendor shall state the delivery and pick-up costs, along with the total cost associated with this rental. IF THE DELIVERY AND PICK-UP COSTS ARE INCLUDED IN THE RENTAL OF THE TRANSFORMER, THE VENDER MUST STATE THAT DELIVERY AND PICK UP IS INCLUDED. For Example: Delivery: $X.XX Pick up: $X.XX TOTAL Cost: $X.XX TOTAL COST OF QUOTE: $X.XX The Government will evaluate the total offers for award purposes by adding the total price for all line items. Evaluation of all line items will not obligate the Government to award all line items. The Government intends to evaluate quotations and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Quotes are due prior to 1200 PM (NOON) EST, 16 JANUARY 2025. Late submissions will not be accepted. This is an urgent acquisition. Offers should be submitted via electronic commerce. The electronic address for receipt of offers is: andrea.a.cook.civ@us.navy.mil and stephanie.l.neale.civ@us.navy.mil . Offerors should identify the RFQ number in the Subject Line of the email. Offerors are advised to submit electronic documents early and confirm successful transmission/receipt. The System for Award Management (SAM) is a Government-maintained database of companies wanting to do business with the Government. A firm must register and be active in SAM to receive a Federal award. Register at: https://sam.gov/SAM/pages/public/index.jsf. The Government reserves the right to award one line, all line items or any combination thereof. If multiple line items are awarded, costs/prices for each line item will be totaled and award amount will be based on that total. Award will be made to the responsible offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered. In determining the best overall response, the combined non-cost/price factors are more important than the cost/price factor; however, cost/price is a significant factor. The Government may select for award the offeror whose price is not necessarily the lowest, but whose technical proposal is more advantageous to the Government and warrants the additional cost. Offerors must satisfy the requirements described in the performance criteria, as well as other RFQ requirements. Offers that take exception to any performance criteria are unacceptable.