80--EPOXY PAINT - AND SIMILAR REPLACEMENT PARTS
CONTACT INFORMATION|4|N741|GDS|717-605-7751|STEVE.SMITHEY@NAVY.MIL| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| WIDE ... CONTACT INFORMATION|4|N741|GDS|717-605-7751|STEVE.SMITHEY@NAVY.MIL| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|INVOICE AND RECEIVING REPORT (COMBO)|N/A|TBD|TBD|TBD|TBD|TBD|TBD|N/A|N/A|TBD|||||| NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|WSS| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11|||||||||||| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2024)|13|||||||||||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5|||||| BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1|| ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2025)(DEVIATION 2025-O0003 AND2025-O0004))|13|325510|1,000|||||||||||| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X| 1. This solicitation is for the following PROCUREMENT: A. CLIN 0001; EPOXY PAINT; NSN: 1HS 8010 012244907 ST; Quantity 500 in accordance with Reference number 5808334 DTNSRDC-2844-1110. B. CLIN 0002; EPOXY PAINT; NSN: 1HS 8010 012244908 ST; Quantity 550 in accordance with Reference number 5808333 DTNSRDC-2844-1109. This part requires engineering source approval by the design control activity in order to maintain the quality of the part. Existing unique design capability, engineering skills, and manufacturing knowledge by the qualified source(s) require acquisition of the part from the approved source(s). The approved source(s) retain data rights, manufacturing knowledge, or technical data that are not economically available to the Government, and the data or knowledge is essential to maintaining the quality of the part. An alternate source must qualify in accordance with the design control activity's procedures, as approved by the cognizant Government engineering activity. The qualification procedures must be approved by the Government engineering activity having jurisdiction over the part in the intended application. 2. Government-Source Inspection and Acceptance (G-S I&A) is required. If the G-S I&A will occur at a different CAGE from the Admin Award CAGE, please provide the procurement facility CAGE and/or packaging CAGE with the quote. 3. MIL-STD Packaging is required and it will not be waived. 4. Please provide the following information in the procurement quote: A. Your CAGE (used as the awardee CAGE):___________________ B. the unit procurement price: $____________________________________ (Firm Fixed Price). C. The procurement CAGE _____________ and packaging CAGE___________ (as described in #2). D. Procurement Acquisition Time, delivered in _____ days. PLEASE NOTE THE FOLLOWING WHEN GENERATING YOUR QUOTE: We are requesting that the quote's validity extend for 6 months from th e submitted proposal date. 5. Since there is only one business concern capable of procurement on this NSN, the Small Business Set-Aside requirement has been dissolved. 6. All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein. 7. Please submit a procurement quote to Steve Smithey via email: STEVE.SMITHEY@NAVY.MIL. This is the only submission method authorized. All other delivery methods (i.e., fax, NECO, etc.) will not be accepted. 8. Please read this solicitation in its entirety. Please direct questions regarding this solicitation to the point of contact (POC): Steve.Smithey@Navy.mil. 9. The resultant award of this solicitation will be issued bilaterally, requiring the contractor's written acceptance prior to execution. 10. This is a rated order certified for national defense use, and the Contract will follow all the requirements of the Defense Priorities and Allocations System regulation (15 CFR 700). 11. This order will be issued pursuant to Emergency Acquisition Authority. 1. SCOPE 1.1 This contract/purchase order contains the requirements for manufacture and the contract quality requirements for the EPOXY PAINT , part of the ;Special Hull Treatment (SHT) for Submarines; . 2. APPLICABLE DOCUMENTS 2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.1.1 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made. 2.1.2 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. 2.1.3 The "Document Changes" section provides supersessions/changes to referenced documents. 2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order, however, shall supersede applicable laws and regulations unless a specific exemption has been obtained. NAVSEA Drawing # 5808334 superseded by MIL-DTL-32467 per POC Lisa Weiser, NSWCC. Disregard all references,if any,in TDP, regarding NAVSEA drawing #5808334. Bidset has been deleted in NSEDR. DOCUMENT REF DATA=PPP-C-96 | | |E |921231|A| | | DOCUMENT REF DATA=MIL-STD-105 | | |E |950227|A| | | DOCUMENT REF DATA=MIL-STD-129 | | |P |041029|A| |03| DOCUMENT REF DATA=FED-STD-141 | | |D |010322|A| | | DOCUMENT REF DATA=FED-STD-313 | | |D |000321|A| |01| DOCUMENT REF DATA=MIL-STD-973 | | | |920417|A| | | DOCUMENT REF DATA=MIL-DTL-32467 | | | |130827|D| | | DOCUMENT REF DATA=MIL-DTL-32467 |0002| | |130827|D| | | DOCUMENT REF DATA=SSPC-SP10 | | | |870803|A| | | DOCUMENT REF DATA=ASTM-D1153 | | | |940415|A| | | DOCUMENT REF DATA=ASTM-D1210 | | | |910219|A| | | DOCUMENT REF DATA=ASTM-D1308 | | | |870529|A| | | DOCUMENT REF DATA=ASTM-D1364 | | | |901120|A| | | DOCUMENT REF DATA=ASTM-D1475 | | | |901120|A| | | DOCUMENT REF DATA=ASTM-D1640 | | | |821207|A| | | DOCUMENT REF DATA=ASTM-D185 | | | |900622|A| | | DOCUMENT REF DATA=ASTM-D1974 | | | |940301|A| | | DOCUMENT REF DATA=ASTM-D2369 | | | |931215|A| | | DOCUMENT REF DATA=ASTM-E258 | | | |670908|A| | | DOCUMENT REF DATA=ASTM-D2698 | | | |910227|A| | | DOCUMENT REF DATA=ASTM-D304 | | | |900525|A| | | DOCUMENT REF DATA=ASTM-D3278 | | | |891229|A| | | DOCUMENT REF DATA=ASTM-D3734 | | | |941003|A| | | DOCUMENT REF DATA=ASTM-D4400 | | | |941003|A| | | DOCUMENT REF DATA=ASTM-D5118/D5118M | | | |940301|A| | | DOCUMENT REF DATA=ASTM-D522 | | | |930915|A| | | DOCUMENT REF DATA=ASTM-D562 | | | |811030|A| | | DOCUMENT REF DATA=ASTM-A568/A568M | | | |931215|A| | | DOCUMENT REF DATA=ASTM-D823 | | | |921028|A| | | DOCUMENT REF DATA=ISO9001 | | | |010417|A| | | DOCUMENT REF DATA=MIL-STD-973 | | | |950113|A| |03| DOCUMENT CHANGE DATA=ASTM-D2801 |ASTM-D4400 DOCUMENT CHANGE DATA=ASTM-E260 |ASTM-E258 DOCUMENT CHANGE DATA=PPP-B-636 |ASTM-D5118 & D1974 DOCUMENT CHANGE DATA=QQ-S-698 |ASTM-A568 DOCUMENT CHANGE DATA=TT-B-846 |ASTM-D304 3. REQUIREMENTS 3.1 ; Source Control Item - Previous delivery of this specified National Stock Number or similar item manufactured to technical procurement specifications and/or drawings supplied by a Government activity or Price Contractor does not in itself qualify a supplier as a Government approved source. Only those sources for this item currently approved by the Government will be considered for this award. The time required for approval of a new supplier is normally such that award cannot be delayed pending approval of the new source. Qualification and testing requirements are extensive and time consuming. To maintain appropriate stock levels and prevent work stoppage, a prospective contractor must be determined to be qualified by the engineering activity prior to submitting offer. If you have not been solicited and you can furnish either (a) proof of your prior approval as a supplier of this item, or (b) data showing you have produced the same or similar items satisfactorily for the Government or a commercial source, or (c) test data indicating your product can meet service operating requirements, or (d) other pertinent data concerning your qualification to produce the required item, notify the Procurement Contracting Officer in writing, furnishing said proof of data for evaluation, possibly leading to your firm being authorized as an approved source for this procurement or subsequent procurements. Your interest will be forwarded to the In-Service Engineering Agent (ISEA) responsible for this item.; 3.2 Manufacture and Design - The EPOXY PAINT furnished under this contract/purchase order shall meet the requirements as specified in ;MIL-DTL-32467 & MIL-DTL-32467/2; . The ordering data/acquisition requirements/notes are ;specific to paragraph 1.2,Classification.(P/N DTRC-2844-1110, Yellow primer of two-coat system); . 3.3 ;changes to MIL-DTL-32467 - Para 6.10.5 Storage life certification of an unopened container shall be 3 years not 2 years as stated. ^^change authorized per POC Lisa Weiser, NSWC, Carderock Division.; 3.4 Configuration Control - MIL-STD-973 entitled "Configuration Management", Paragraph 5.4.8, Configuration Control (Short Form Procedure), is hereby incorporated. The Contractor shall submit all Engineering Change Proposals in accordance with MIL-STD-973, Paragraph 5.4.8.2 and Appendix D. Requests for Deviations shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.3 and Appendix E. Requests for Waivers shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.4 and Appendix E. (Original and two copies shall be submitted to Contracting Officer, NAVICP-MECH, P. O. Box 2020, Mechanicsburg Pa. 17055-0788.) 3.4.1 Configuration Control - When the Contractor has received authorization on a prior contract for the same NSN for the use of a drawing of a later revision status, that authorization is hereby extended to all succeeding contracts/purchase orders until another drawing revision is approved. The Contractor will notify the PCO of this occurrence in each instance, in the response to the solicitation. Such notification shall be in writing setting forth the contract under which the prior authorization was granted, the date of the granting of the authorization, and the name of the granting authority. Contractors shall also refer technical inquiries (other than those covered by MIL-STD-973) on company letterhead signed by a responsible company official, with copies distributed as stated below. The original and two copies of all Contractor generated correspondence regarding configuration shall be submitted to Contracting Officer, NAVICP-MECH, P.O. Box 2020, Mechanicsburg, PA 17055-0788. Contractors are cautioned that implementing engineering changes, waivers, deviations or technical inquiries into the contract/purchase order without approval of the Contracting Officer will be at the sole risk of the Contractor. 3.5 Mercury Free - The material supplied under this contract/purchase order is intended for use on submarines/surface ships and therefore shall contain no metallic mercury and shall be free from mercury contamination. Mercury contamination of the material will be cause for rejection. If the inclusion of metallic mercury is required as a functional part of the material furnished under this contract, the Contractor shall obtain written approval from the Procurement Contracting Officer before proceeding with manufacture. The contractor's request shall explain in detail the requirements for mercury, identify specifically the parts to contain mercury, and explain the method of protection against mercury escape. Such a request will be forwarded directly to the Procurement Contracting Officer with a copy to the applicable Government Inspector. Upon approval by the Contracting Officer, the vendor will provide a "Warning Plate" stating that metallic mercury is a functional part of the item and will include name and location of that part. The use of mercury, mercury compounds, or mercury-bearing instruments and/or equipment in a manner which might cause contamination in the manufacture, assembly, or test of material on this contract is prohibited. The most probable causes of contamination are direct-connected manometers, mercury vacuum pumps, mercury seals, or the handling of mercury in the immediate vicinity. Mercury switches, mercury in glass thermometers, standard cells and other items containing mercury may be used if they are located so as not to constitute a contamination hazard. If external contamination by metallic mercury occurs or is suspected, the following test may be used to determine whether contamination by metallic mercury exists or whether corrective cleaning measures have been effective. Enclose the equipment in a polyethylene bag or close-fitting airtight container for eight hours at room temperature (70 degrees F minimum).Sample the trapped air and if mercury vapor concentration is 0.01 mg/cu meter or more, the material is mercury contaminated insofar as the requirements of this contract are concerned. These requirements shall be included in any subcontract or purchase order hereunder and the Contractor shall insure SubContractor compliance with these requirements. Technical questions pertaining to these requirements shall be referred to the Procurement Contracting Officer via the cognizant Administrative Contracting Officer. For background, the following information is provided: Mercury is corrosive to gold, silver, nickel, stainless steels, aluminum and copper alloys. Stainless steels, nickel, and copper alloys are widely used in reactor plants and other submarine/surface ship systems. Accidental trapping of mercury in a component could cause serious damage to vital parts. Mercury is also toxic if inhaled, ingested, or absorbed through the skin. It is evident that grave consequences could result from small amounts of mercury vapor present in an unreplenished submarine/surface ship atmosphere. 3.6 ;Material Safety Data Sheet (MSDS) - Material Safety Data Sheet shall be in accordance with FED-STD-313 and the requirements of paragraph 6.10.1 of MIL-DTL-32467.; 3.7 ;The paint covered by this specification shall be packed and packaged as kits. The kits shall consist of two (2) containers of equal volume, consisting of one (1) gallon marked A (component A) and one (1) gallon marked B (component B). ; One gallon cans shall conform to type V, class 2, plan B of PPP-C-69 (except exterior coating is not required). The side seams shall be striped with a corrosion-resistant coating. Interior of cans may be unlined, corrosion-resistant wire handles are required. 3.8 Marking - This item shall be physically identified in accordance with ;MIL-STD-129 and the special marking requirements of paragraph 6.9.1 of MIL-DTL-32467. In addition, outside containers to be marked as follows: All outside containers to be conspicuously marked with the designation "SHT". Containers shall be marked with non-fading, water resistant black ink, in lettering a minimum of one inch high.; . 3.9 ;Responsibility for Inspection - The contractor is responsible for the performance and certification of all inspection requirements of MIL-DTL-32467.; 3.10 First Article Approval (Contractor Testing) - First Article Test (FAT) and approval is required. 3.10.1 ;Cost of Contractor First Article Test shall be the responsibility of the contractor.; 3.11 First Article Approval (Government Testing) - First Article Test (FAT) and approval is required. After receipt of contract and prior to production, (production will not be authorized until First Article Test has been approved) material which the supplier proposes to furnish shall be tested for conformity to all requirements of table I of MIL-DTL-32467. 3.12 ;Production Lot Test/Quality conformance Inspection Approval (Contractor Testing) - Production Lot Test (PLT) / Quality Conformance Inspection (QCI) and approval is required.Conformance tests must adhere to para.4.3.2 of MIL-ST D-32467.; 4. QUALITY ASSURANCE 4.1 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order, the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. 4.2 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material. 4.3 Records of Inspection - (This requirement is not applicable to Government Purchase Orders) Records of all inspection work performed by the Contractor, as referenced elsewhere in this contract, shall be kept complete and available to the Government during the performance of the contract and for a period of four years after final delivery of supplies. 4.4 ;Material Safety Data Sheet (MSDS) - The contractor shall prepare and submit Material Safety Data Sheets in accordance with the Contract Data Requiremints List (DD Form 1423). The MSDS is Form OSHA-20 and is found as part of FED-STD-313.; 4.5 ;Responsibility for Inspection - The contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423).; 4.5.1 Units that undergo destructive testing are rendered unusable and shall not be considered in the quantity listed for the "SHIP TO" on the schedule page of this contract/purchase order. The number of units that will be destroyed under the destructive testing shall be inaddition to the quantity required on the schedule page. 4.6 ;First Article Test/Inspection (Contractor) - The contractor shall conduct destructive First Article Test/Inspection on samples of sufficient size to permit the performance of all test/inspections listed in table I of drawing MIL-DTL-32467.; 4.7 ;First Article Test/Inspection Report - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423).The report shall be in accordance with paragraph 4.2 OF MIL-DTL-32467, and is required to be furnished with first article samples forwarded to the designated Government Testing Laboratory. The report is to provide test results from preliminary Contractor First Article Testing and is required for comparison/verification of Government Laboratory results. The report shall be approved prior to production.; 4.8 ;First Article Test (Government) - The contractor shall furnish the Government testing facility with a sufficient amount of component A and component B (individually packaged), that when combined will produce four (4) gallons minimum of paint.Samples submitted for Government First Article Test shall be in accordance with the requirements of MIL-DTL-32467.Samples that are consumed or destroyed in testing will not be returned to the contractor by the Government testing facility.; The samples shall be plainly and durably marked in accordance with the requirements of MIL-DTL-32467. The paint submitted for First Article Test shall be certified to have the same composition, construction and manufacturing process as the material to be supplied in subsequent lots. 4.8.1 ;First Article Approval/Disapproval will be determined by Government testing.; The Government test facility is: Carderock Division Naval Surface Warfare Center (CDNSWC) Code 6244, Philadelphia Naval Base, Philadelphia Pa. 19112-5083 4.9 ;Production Lot Test/Quality Conformance Inspection (Contractor Destructive) - The Contractor shall conduct Production Lot Test (PLT)/Quality Conformance Testing (QCI) in accordance with MIL-DTL-32467. PLT/QCI Test samples shall be in accordance with paragraph 4.3 of MIL-DTL-32467.; 4.10 Production Lot Test/Inspection Report - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423). 4.11 ;Test Samples Production Lot Test/Quality Conformance Inspection - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423). The samples submitted for Government PLT/QCI shall be certified to have the same ingredients and manufacturing process as the paint which was approved under First Article Testing.; 4.12 ;Production Lot Test (PLT)/Quality Conformance Inspection (QCI) (Government) - After successful completion of PLT/QCI by the Contractor, samples in accordance with MIL-DTL-32467 shall be delivered to the designated Government Testing Facility for Government PLT/QCI.The Contractor's PLT/QCI report shall be delivered to the Government TestingFacility with the samples to be tested. Test samples that are consumed or destroyed in testing will not be returned to the contractor.Lot acceptance is in accordance with the requirements of MIL-DTL-32467 and shall be approved/disapproved by Government testing. The Government Testing Facility is: Carderock Division Naval Surface Warfare Center (CDNSWC), Coce 6244, Philadelphia Naval Base, Philadelphia, Pa. 19112-5083.; 5. PACKAGING 5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below. MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE 6. NOTES 6.1 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423. Block A: Is the actual contract line item no. Block B: Is the actual collective physical list of the deliverable item(s) which are part of the total requirement of the contract/purchase order. Block C: Is the category of data required, TDP is defined in MIL-T-31000. TM is defined in Part 1X, Section B of DODI 5000.2. NAVICP has reasoned that most DD Form 1423's included in our solicitations meet the requirement of TDP as NAVICP does not regularly purchase only Technical Manuals without purchasing hardware and related TDP software. Therefore, most NAVICP DD Form 1423 category code will be TDP. Block D: Is the name of the parent system, next higher assembly, or the item being purchased. Block E: Is the purchase request number, request for proposal number, invitation for bid number or another number for tracking and monitoring purposes. Block F: Is the successful offerors name and or cage code. Block G: Is the name of the individual and or the code/activity of the individual who prepared the DD Form 1423 and included the requirement in the Technical Data Package (TDP). Block H: Self explanatory. Block I: Is the name and signature of the individual who approved the content and the need for inclusion of the DD Form 1423 in the TDP. Block J: Self explanatory. Block 1: Is the Exhibit Line Item Number (ELIN). Block 2: Is the title of the data item cited in Block 4. Block 3: Is the subtitle of the data item cited in Block 4 and is used if the title requires clarification. Block 4: Is the actual Data Item Description (DID) number or the actual Technical Manual Contract Requirements Number. In the event the DD Form 1423 is requiring a technical manual the numbered TMCR will be an attachment to the contract/purchase order. Block 5: Is the section and paragraph area, where the requirement statement for the DD Form 1423 will be found. Block 6: Is the activity that will inform the contractor of approval, conditional approval or disapproval of the deliverable item. Block 7: Is a code which designates authority for inspection and acceptance of the deliverable item. The definition of the codes is as follows: DD Form 250 Code Inspection Acceptance SS (1) (2) DD (3) (4) SD (1) (4) DS (3) (5) LT (6) (7) NO (8) (8) XX (9) (9) (1) Inspection at source. (2) Acceptance at source. (3) No inspection performed at source. Final inspection performance at destination. (4) Acceptance at destination. (5) Acceptance at source. Acceptance based on written approval from the Contract Officer. (6) Letter of transmittal only. LT should not be used when inspection is required. The data is sent by the contractor directly to the personnel listed in Block 14 of the DD Form 1423. LT is used when the contracting agency does not desire to have a DD Form 250 for each and every piece of data developed by the contractor. The only other authorized use of LT is the special case where the contracting agency does not desire to have separate DD Forms 250 but desires to have a Government quality assurance representative perform inspection. The Government quality assurance representative shall be listed on the distribution in Block 14 and requested to provide comments via the quality assurance letter of inspection. Use of the symbol LT is not authorized for data comprising final delivery of Technical Data Package of for Technical Manuals. (LT may, however, be used for delivery of preliminary TDP's or TM's). (7) As specified in Block 8 of the DD Form 1423. (8) No inspection or acceptance required. No DD Form 250 or letter of transmittal required. Use of the symbol NO is not authorized for data comprising Technical Data Packages or for Technical Manuals. (9) Inspection and acceptance requirements specified elsewhere in the contract. Block 8: Is the approval code - Items of critical data requiring specific advanced written approval prior to distribution of the final data item will be identified by placing an "A" in this field. This data item requires submission of a preliminary draft prior to publication of a final document. When a preliminary draft is required, Block 16 of the DD Form 1423 will show length of time required for Government approval/disapproval and subsequent turn-around time for the contractor to resubmit the data after Government approval/disapproval has been issued. Block 16 will also indicate the extent of the approval requirements, e.g., approval of technical content and/or format. Block 9: Is the distribution statement code which explains how the Government can circulate the deliverable item. The definition of codes A, B, C, D, E, F or X is as follows: A. Distribution of the item is unrestricted. B. Distribution of the item is limited to agencies only. C. Distribution of the item is limited to contractors with a cage code and have a DD Form 2345 on file with the Defense Logistics Service Center (DLSC) Battle Creek, Mich. or Government activities. D. Distribution of the item is limited to DOD activities and DOD contractors only. E. Distribution of the item is limited to DOD components only. F. Distribution of the item is restricted from Foreign Nations and Forign Nationals. Block 10: Is the frequency which the deliverable item is expected to be delivered to the Government. The abbreviations and their meaning. ANNLY Annually ASGEN As generated ASREQ As required BI-MO Every two months BI-WE Every two weeks DAILY Daily DFDEL Deferred Delivery MTHLY Monthly ONE/R One time with revisions QRTLY Quarterly SEMIA Every six months WEKLY Weekly XTIME Number of times to be submitted (1time, 2times...9times) Use of these codes requires further explanation in Block 16 to provide the contractor with guidance necessary to accurately price the deliverable data item. Other abbreviations not appearing on the above list may on occasion be used in Block 10 of the DD Form 1423. When other abbreviations are used they will be fully explained in Block 16 of the DD Form 1423. Block 11: Is the last calendar date, expressed in year/month/day format, the deliverable item is to be received by the requiring office cited in Block 6 of the DD Form 1423 for an item with a Block 10 entry indication a single delivery. If the item is to be submitted multiple times, the number stated is the number of calendar days after the frequency cited in Block 10 the item is to be received by the requiring office cited in Block 6 of the DD Form 1423. On occasion the deliverable item will be required to be submitted prior to the end of the frequency cited in Block 6. In that event the requirement will be fully explained in Block 16 of the DD Form 1423. Block 12: Is the date of first submission of the deliverable item to the requiring office (Block 4) expressed in year/month/day format. The abbreviations and their meaning are as follows: ASGEN As generated ASREQ As required DAC Days after contract date DFDEL Deferred Delivery EOC End of contract EOM End of month EOQ End of quarter Specific instructions for these requirements will be provided in Block 16. If the deliverable item is constrained by a specific event or milestone the constraint will be fully explained in Block 16 of the DD Form 1423. "As generated", "As required", and "Deferred Delivery" will always be fully explained in Block 16. Block 13: Is the date of subsequent submission of the deliverable item, after the initial submission. Subsequent submission is only used to indicate the specific time period. The data is required when Block 10 of the DD Form 1423 indicates multiple delivery is required. This does not apply to resubmission of a deliverable item that has been reviewed by the requiring office and determined to be only conditionally acceptable or unacceptable. Block 14a: Will contain the activity name(s) where the deliverable item is to be sent. If the activity is other than DCMC or NSPCC the full name, address (including code) will be specified. That specific information will be located in Block 16 of the DD Form 1423. Block 14b: Is the number of copies of draft and or final copies to be submitted. When final "Repro" copies ar to be submitted Block 16 will clarify the type of Repro copies required. (e.g., vellum, negative, etc.) Block 15: Is the total of each type of copies to be submitted as required by Block 14. Block 16: Is the block used to provide additional or clarifying information Blocks 1 through 15. This block is also the only area used to tailor the document listed in Block 4. Only deletions to the minimum requirements stated in the document in Block 4 are allowed. Block 16 may also be used to specify the medium for delivery of the data. Block 17: Is the block where the bidder or offerer is to enter the appropriate price group. The price group are defines as follows: A. Group I - Data which the contractor prepares to satisfy the Government's requirements. The contractor does not need this type of data to perform the rest of the contract. Price would be based on identifiable direct costs, overhead, General and Administrative (G&A) and profit. B. Group II - Data essential to contract performance which must be reworked or ...
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