Inactive
Notice ID:N0010425QFB30
CONTACT INFORMATION|4|N743.43|WWV|717-605-3992|NOELLE.M.SMITH10.CIV@US.NAVY.MIL| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (N...
CONTACT INFORMATION|4|N743.43|WWV|717-605-3992|NOELLE.M.SMITH10.CIV@US.NAVY.MIL| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (NAVICP REVIEW FEB 1991)(FEB 1999)|1|SEE SPECIFICATIONS SECTION C & E| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| INSPECTION AND ACCEPTANCE - SHORT VERSION|8|X||X|||||| GENERAL INFORMATION-FOB-DESTINATION|1|A| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|INVOICE AND RECEIVING REPORT (COMBO)||TBD|N00104|TBD|TBD|N50286|TBD|||N/A|||||| NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|| EQUAL OPPORTUNITY (SEP 2016)|2||| WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)|6|ONE YEAR|365 DAYS AFTER THE LAST DELIVERY UNDER THIS CONTRACT||||| WARRANTY OF DATA--BASIC (MAR 2014)|2||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11|||||||||||| NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2020)(DEVIATION 2020-O0008)|1|| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2024)|13|||||||||||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5|||||| BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1|| ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)|13|314994|1000|||||||||||| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X| The hour and date specified for receipt of offers has been extended to 4:30PM EST on 25 July 2025. \ The hour and date specified for receipt of offers has been extended to 4:30PM EST on 28 March 2025. \ 1.DD1423 Data Item A001 (Inspection and Test Plan) may be waived if already on file at NAVSUP WSS Mechanicsburg. 2.The following proposed delivery schedule applies: Submission of all certification data CDRLS 20 days prior to delivery. PNSY review/acceptance of certification CDRLS 6 working days after receipt Final delivery of material (450 days) \ 1. SCOPE 1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material. 1.1.1 DSSP Scope of Certification Material - Material Control Division ;(A); applies to this material. 1.1.2 This ;COVER ASSY, LOT LWR; contains non-metallic materials which must satisfy the toxicity and flammability requirements of NAVSEA SS800-AG-MAN-010/P-9290. Use of any material other than that specified requires special engineering approval and may require testing. 2. APPLICABLE DOCUMENTS 2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained. 2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.2.1 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. 2.2.2 Specification Revisions - The specification revisions listed under "Documents References" below are the preferred revision. Older and/or newer r evisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric Contractor Data Submission) at: ht tps://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification revisions when material is certified to newly released revisions,without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g. E2009, R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listedwithin CSD155 or elsewhere within this contract. 2.2.3 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made. DRAWING DATA=HBLANK-A151 |53711| D|ER |D|0001 | |49998|0240589 DRAWING DATA=H547-0291A01 |53711| A|ER |D|0001 | A|49998|0045988 DRAWING DATA=H547-0291A01 |53711| A|ER |D|0002 | A|49998|0083897 DRAWING DATA=H547-0291A01 |53711| A|ER |D|0003 | A|49998|0045963 DRAWING DATA=H547-0291A01 |53711| A|ER |D|0004 | A|49998|0031076 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0001 | A|49998|0037384 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0002 | A|49998|0010497 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0003 | A|49998|0042767 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0004 | A|49998|0028372 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0005 | A|49998|0042786 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0006 | A|49998|0032378 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0007 | A|49998|0168515 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0008 | A|49998|0103624 DRAWING DATA=H547-0291A06 |53711| A|ER |D|0009 | A|49998|0087659 DRAWING DATA=H547-0291A07 |53711| A|ER |D|0001 | A|49998|0028095 DRAWING DATA=H547-0291A07 |53711| A|ER |D|0002 | A|49998|0016531 DRAWING DATA=H547-0291A07 |53711| A|ER |D|0003 | A|49998|0046539 DRAWING DATA=H547-0291A07 |53711| A|ER |D|0004 | A|49998|0100797 DRAWING DATA=H547-0291A08 |53711| A|ER |D|0001 | A|49998|0032544 DRAWING DATA=H547-0291A08 |53711| A|ER |D|0002 | A|49998|0014112 DRAWING DATA=H547-0291A08 |53711| A|ER |D|0003 | A|49998|0044599 DRAWING DATA=H547-0291A08 |53711| A|ER |D|0004 | A|49998|0106650 DRAWING DATA=H547-0291A10 |53711| A|ER |D|0001 | A|49998|0041060 DRAWING DATA=H547-0291A10 |53711| A|ER |D|0001.1 | A|49998|0018083 DRAWING DATA=H547-0291A10 |53711| A|ER |D|0002 | A|49998|0061189 DRAWING DATA=H547-0291A10 |53711| A|ER |D|0003 | A|49998|0114658 DRAWING DATA=H547-0291A12 |53711| A|ER |D|0001 | A|49998|0040870 DRAWING DATA=H547-0291A12 |53711| A|ER |D|0001.1 | A|49998|0021115 DRAWING DATA=H547-0291A12 |53711| A|ER |D|0002 | A|49998|0057862 DRAWING DATA=H547-0291A12 |53711| A|ER |D|0003 | A|49998|0095228 DRAWING DATA=H547-0291A12 |53711| A|ER |D|0004 | A|49998|0097885 DRAWING DATA=H547-0291A12 |53711| A|ER |D|0005 | A|49998|0179128 DRAWING DATA=H547-0291A13 |53711| A|ER |D|0001 | A|49998|0204666 DRAWING DATA=H547-0291A14 |53711| A|ER |D|0001 | A|49998|0103705 DRAWING DATA=H547-0291A15 |53711| A|ER |D|0001 | A|49998|0122862 DRAWING DATA=H547-0291A16 |53711| A|ER |D|0001 | A|49998|0173279 DRAWING DATA=H547-0291A17 |53711| A|ER |D|0001 | A|49998|0227612 DRAWING DATA=H547-0291A27 |53711| B|ER |D|0001 | B|49998|0598696 DRAWING DATA=H547-0291A28 |53711| A|ER |D|0001 | A|49998|0421705 DRAWING DATA=H547-0291A29 |53711| A|ER |D|0001 | A|49998|0445237 DRAWING DATA=H547-0291A3 |53711| A|ER |D|0001 | |49998|2226599 DRAWING DATA=H547-0291A30 |53711| C|ER |D|0001 | |49998|6417973 DRAWING DATA=H547-0291A31 |53711| D|ER |D|0001 | |49998|5849447 DRAWING DATA=H547-0291A34 |53711| A|ER |D|0001 | |49998|0988553 DRAWING DATA=H547-0291A37 |53711| A|ER |D|0001 | |49998|2189751 DRAWING DATA=7106772 |53711| A| |D|0000.A | A|49998|0048175 DRAWING DATA=7106772 |53711| A| |D|0001 | A|49998|0088498 DRAWING DATA=7106772 |53711| A| |D|0002 | A|49998|0057662 DRAWING DATA=7106772 |53711| A| |D|0003 | A|49998|0011734 DRAWING DATA=7106772 |53711| A| |D|0004 | A|49998|0012948 DRAWING DATA=7106772 |53711| A| |D|0005 | A|49998|0031511 DRAWING DATA=7106772 |53711| A| |D|0006.1 | A|49998|0067539 DRAWING DATA=7106772 |53711| A| |D|0006.2 | A|49998|0059155 DRAWING DATA=7106772 |53711| A| |D|0006.3 | A|49998|0029022 DRAWING DATA=7106772 |53711| A| |D|0006.4 | A|49998|0062810 DRAWING DATA=7106772 |53711| A| |D|0006.5 | A|49998|0010406 DRAWING DATA=7106772 |53711| A| |D|0007.1 | A|49998|0026212 DRAWING DATA=7106772 |53711| A| |D|0007.2 | A|49998|0039425 DRAWING DATA=7106772 |53711| A| |D|0007.3 | A|49998|0038947 DRAWING DATA=7106772 |53711| A| |D|0007.4 | A|49998|0041727 DRAWING DATA=7106772 |53711| A| |D|0007.5 | A|49998|0041906 DRAWING DATA=7106772 |53711| A| |D|0007.6 | A|49998|0032210 DRAWING DATA=7106772 |53711| A| |D|0008.1 | A|49998|0030242 DRAWING DATA=7106772 |53711| A| |D|0008.2 | A|49998|0053820 DRAWING DATA=7106772 |53711| A| |D|0008.3 | A|49998|0050031 DRAWING DATA=7106772 |53711| A| |D|0008.4 | A|49998|0055209 DRAWING DATA=7106772 |53711| A| |D|0008.5 | A|49998|0051356 DRAWING DATA=7106772 |53711| A| |D|0008.6 | A|49998|0047501 DRAWING DATA=7106772 |53711| A| |D|0008.7 | A|49998|0040835 DRAWING DATA=7106772 |53711| A| |D|0008.8 | A|49998|0018665 DRAWING DATA=7106772 |53711| A| |D|0009 | A|49998|0044845 DRAWING DATA=7106772 |53711| A| |D|0010 | A|49998|0095426 DRAWING DATA=7106772 |53711| A| |D|0011 | A|49998|0099148 DRAWING DATA=7106772 |53711| A| |D|0012 | A|49998|0157952 DRAWING DATA=7106772 |53711| A| |D|0013 | A|49998|0181579 DRAWING DATA=7106772 |53711| A| |D|0014 | A|49998|0108169 DRAWING DATA=7106772 |53711| A| |D|0015 | A|49998|0039264 DRAWING DATA=7106772 |53711| A| |D|0016 | A|49998|0114619 DRAWING DATA=7106772 |53711| A| |D|0017 | A|49998|0052571 DRAWING DATA=7106772 |53711| A| |D|0018 | A|49998|0071092 DRAWING DATA=7106772 |53711| A| |D|0019 | A|49998|0090268 DRAWING DATA=8627801 |53711| A| |D|0001 | |49998|0189472 DOCUMENT REF DATA=FED-STD-H28 | | |B |190424|A| | | DOCUMENT REF DATA=FED-STD-H28 |0020| |B |941221|A| |01| DOCUMENT REF DATA=ANSI/ASQ Z1.4 | | | |080101|A| | | DOCUMENT REF DATA=MIL-STD-792 | | |F |060519|A| | | DOCUMENT REF DATA=MIL-STD-2035 | | |A |950515|A| | | DOCUMENT REF DATA=ISO_9001 | | | |081115|A| | | DOCUMENT REF DATA=ISO10012 | | | |030415|A| | | DOCUMENT REF DATA=ISO/IEC 17025 | | | |050515|A| | | DOCUMENT REF DATA=MIL-I-45208 | | |A |810724|A|1 | | DOCUMENT REF DATA=MIL-STD-45662 | | |A |880801|A| | | DOCUMENT REF DATA=ANSI/NCSL Z540.3 | | | |130326|A| | | DOCUMENT REF DATA=S9074-AQ-GIB-010/248 | | |1 |191112|A| | | DOCUMENT REF DATA=T9074-AS-GIB-010/271 | | |1 |140911|A| | | DOCUMENT REF DATA=SS800-AG-MAN-010/P-9290 | | |A |200324|A| |42| DOCUMENT REF DATA=T9074-AD-GIB-010/1688 | | |1 |120713|A| | | DOCUMENT REF DATA=T9074-BD-GIB-010/0300 | | |2 |121218|A| | | 3. REQUIREMENTS 3.1 ;The COVER ASSY, LOT LWR must be manufactured in accordance with NAVSEA Drawing 7106772, P/N B1 and all invoked liabilities, except as amplified or modified herein.; 3.2 ;Hernon Manufacturing, Inc. Nuts N Bolts 234, ASTM D5363, Designation AN0143 m must be used as a thread compound for General Note 26.; 3.3 ;P/N 71 must be procured in accordance with NAVSEA drawing 8627801, Piece 2.; 3.4 Material for Parts Requiring Certification - Quantitative chemical and mechanical analysis is required for the parts listed below unless specifically stated otherwise: Part - ;RING GASKET CAST, P/N 52; Material - ;T9074-BD-GIB-010/0300, Appendix D, Grade HY-100; Part - ;HEAD DISHED HATCH COVER, P/N 53; Material - ;T9074-BD-GIB-010/0300, Appendix B, Type II, Grade HY-100; Part - ;HUB CAST, P/N 54; Material - ;T9074-BD-GIB-010/0300, Appendix D, Grade HY-100; Part - ;STIFFENER PLATE, P/N 59, 60, 61; Material - ;T9074-BD-GIB-010/0300, Appendix B, Type I, Grade HY-100; 3.5 Testing Certification - Certifications are required for the following tests on the items listed below. Additional testing on other piece parts (if any) per applicable drawings is still required, but certifications are only required as listed below. Test - Quality Conformance/Compliance Inspection Item - ;Appendix B HY-100 starting material; Performance - ;T9074-BD-GIB-010/0300; Acceptance - ;T9074-BD-GIB-010/0300; Test - Quality Conformance/Compliance Inspection Item - ;Appendix D HY-100 starting material; Performance - ;T9074-BD-GIB-010/0300; Acceptance - ;T9074-BD-GIB-010/0300; Test - ;Ultrasonic Inspection; Item - ;Starting material (over one-half inch thick for HEAD DISHED HATCH COVER, P/N 53); Performance - ;T9074-BD-GIB-010/0300; Acceptance - ;T9074-BD-GIB-010/0300; Test - Magnetic Particle Inspection Item - ;RING GASKET CAST, P/N 52 and HUB CAST, P/N 54; Performance - T9074-AS-GIB-010/271 and MIL-STD-1688 Acceptance - MIL-STD-1688 Test - ;Magnetic Particle Inspection; Item - ;Joints: J0103, J0104, J0105, J0106, J0107, J0108, J0109, J0110, J0111, J0113 Surfaces: S0136, S0137, S0138, S0139, S0140, S0141, S0142, S0143, S0144, S0145, S0146, S0147, S0148, S0149, S0150; Performance - ;T9074-AD-GIB-010/1688; Acceptance - ;T9074-AD-GIB-010/1688; Test - ;Liquid Penetrant Inspection; Item - ;Joints: J0117, J0125, J0126, J0127; Performance - ;T9074-AD-GIB-010/1688; Acceptance - ;T9074-AD-GIB-010/1688; 3.6 Radiography is required on ;P/N 52, P/N 54, and joint J0109. Radiography is required for weldments and must be identified to the weld joint; . 3.7 Internal Threads - All internal threads must be formed by cutting. Cold forming of internal threads is not acceptable. 3.8 Thread Inspection Requirements - All threads on threaded parts must be inspected using appropriate inspection methods, inspection systems, and inspection gages/instruments in accordance with FED-STD-H28 series. Substitution of thecommercial equivalent inspection in accordance with ASME B1 series is acceptable. 3.8.1 System 21 of FED-STD-H28/20 must be used as a minimum inspection requirement for threads when the design drawing or design specification does not specify an inspection requirement. 3.8.2 For Navy and Shipyard drawings, system 21 of FED-STD-H28/20 may be substituted for System 22 without further Navy approval when the design drawing invokes System 22 and does not cite governing specifications that specifically require system 22. System 22 of FED-STD-H28/20 must be used when the drawing references other governing specifications that specifically require System 22, such as certain thread types of MIL-DTL-1222. 3.8.3 A written request for concurrence must be submitted when utilizing alternative measuring equipment or measuring systems not applicable to the specified inspection system. 3.9 Certification is required for the following as identified further below: - Process Control Plan - Qualification Plan - Qualification Testing (First Article) All manufacturing facilities which have been approved to an earlier revision of this specification are required to meet the recertification requirements of T9074-BD-GIB-010/0300 Revision 2. An updated Process Control Plan incorporating any changes necessary to meet the requirements of T9074-BD-GIB-010/0300 Revision 2 must be submitted. Re-certification of the first article approval of vendor facilities, processes, and manufacturing methods is required every 5 years and must meet all the requirements of T9074-BD-GIB-010/0300. The certification must be current at the delivery date of procured products. 3.9.1 Qualification Testing (First Article Inspection) - See DI-NDTI-80809 (First Article Test Report) - Certification is required for the following test on the items listed below: Test - First Article Inspection Item - ;HY-100 Starting Material; Performance - T9074-BD-GIB-010/0300 Acceptance - T9074-BD-GIB-010/0300 Previous FAT approvals that were based upon previous specifications are not valid for meeting the requirements of T9074-BD-GIB-010/0300 Revision 2, unless otherwise approved by NAVSEA. The Contractor may request the FAT submission requirement be waived by providing the PCO with evidence of NAVSEA approval, provided it meets the requirements of this contract/purchase order. 3.9.2 Process Control Plan - See DI-NDTI-80809 (Process Control Plan) - Certification is required for the following attribute on the items listed below: Attribute - Process Control Plan Item - ;HY-100 Starting Material; Performance - T9074-BD-GIB-010/0300 The PCP must be reviewed and approved by NAVSEA prior to initiating First Article Testing. The Contractor may request the PCP submission requirement be waived by providing the PCO with evidence of NAVSEA approval. 3.9.3 Qualification Plan - See DI-NDTI-80809 (Qualification Plan) - Certification is required for the following attribute on the items listed below: Attribute - Qualification Plan Item - ;HY-100 Starting Material; Performance - T9074-BD-GIB-010/0300 The QP must be reviewed and approved by NAVSEA prior to initiating First Article Testing. The Contractor may request the QP submission requirement be waived by providing the PCO with evidence of NAVSEA approval. 3.10 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings. 3.11 Welding - When welding processes are required, as invoked by Section C paragraph 3 requirements, they must be in accordance with T9074-AD-GIB-010/1688 by personnel and procedures qualified under S9074-AQ-GIB-010/248 for all production and repair welding and brazing. Procedures and Qualification Data must be submitted for review and approval prior to performing any welding. 3.12 Configuration Control - The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order. 3.12.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor. The Contractor must provide a copy of this request to the QAR. Requests must include the information listed below. a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor. b. Number of units (and serial/lot numbers) to be delivered in this configuration. c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product. d. Information about remedial action being taken to prevent reoccurrence of the non-conformance. 3.12.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted to the NAVSUP WSS Contracting Specialist via eMail. 3.12.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information: a. The change priority, change classification (Class I or Class II), and change justification. b. A complete description of the change to be made and the need for that change. c. A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs. d. Proposed changes to documents controlled by the Government. e. Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration. f. Recommendations about the way a retrofit should be accomplished. g. Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product. h. Impacts to the operational use of the product. i. Complete estimated life-cycle cost impact of the proposed change. j. Milestones relating to the processing and implementation of the engineering change. 3.12.4 A copy of the final waiver/deviation (both approved and disapproved) must be forwarded with the applicable asset(s). 3.13 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection. ^ QUALITY ASSURANCE REQUIREMENTS ^ 3.14 See CDRL DI-MISC-80678 (Test Certification) - A statement of tests performed, listing the pieces tested must be furnished along with a copy of the test results. Certification must include the contractor's name, address, phone number and date, quantity inspected, identified to the contract/purchase order and item number, and the Contractor's or authorized personnel's signature. Test certifications must reference the standard/specification, including the revision, to which the testing was performed and the acceptance criteria used. Test procedure numbers may also be referenced on test reports. Test reports on weldments must be identified to weld joint and layer. 3.15 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012 or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate. 3.15.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/nonacceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order. 3.15.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon notification, make his facilities available for audit by the contracting Officer or his authorized representative. 3.15.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of Deep Submergence Systems Program (DSSP) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at NAVICP-Mech may request the PCO waive this requirement. 3.15.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately. 3.15.5 Any changes made by the Contractor to a qualified quality system will require concurrence by the Government Quality Assurance Representative prior to adoption. 3.16 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. 3.16.1 The supplier's gages, measuring and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made available for operations of such devices and for verification of their accuracy and condition. 3.16.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided by the Government representative. 3.17 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured/performed within the contractor's facility. Such inspection can only be requested by or under authorization of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative DCMA Office cannot be located, our purchasing agent should be notified immediately." 3.18 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following: 3.18.1 Visual examination upon receipt to detect damage during transit. 3.18.2 Inspection for completeness and proper type. 3.18.3 Verification of material quality received. 3.18.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage. 3.18.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation. 3.18.6 Identification and protection from improper use or disposition. 3.18.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and necessity for withholding the material from use. 3.18.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on bailed property must be maintained. 3.18.9 Material returned to the contractor must be handled as GFM. 3.19 See CDRLs DI-MISC-80875 (welding procedures) and DI-MISC-80876 (weld procedure qualification data) - When production or repair welding is required in accordance with T9074-AD-GIB-010/1688, the applicable welding procedure(s) and qualification data must be submitted for review and approval. In addition, the CONSUMED WELD METAL C of C as defined below must be submitted as part of the certification OQE package submitted by the Contractor. 3.19.1 Approval of the Contractor's qualification data must be obtained prior to performing any welding (production or repair). 3.19.2 If the Contractors qualification data has previously been approved by the Navy for other contracts, a copy of the original approval letter may be submitted along with the procedures and qualification data report to expedite the approval process. The approval letter must reference the applicable welding procedure and qualification data report identification/number. Prior approval does not guarantee acceptance for this or any future contracts. As far as practical, all procedures for the contract must be submitted at the same time. Welding procedures and qualification data must be submitted in a commercially available electronic format such as Adobe Acrobat PDF. The contractor must state the applicability of each weld procedure and qualification data submitted, citing the drawing number and pieces to be welded. (i.e. "WP-123 and QD-123 are submitted for the weld joint between pieces 1 and 2 on drawing ABC.") 3.19.3 The PCO's authorization for the use of weld procedure(s) and qualification data for the specific application as submitted does not mitigate the vendor's responsibility to comply with the requirements of S9074-AQ-GIB-010/248, T9074-AD-GIB-010/1688, and the contract. 3.19.4 Authority for the repair of Special Repairs in castings or the repair of forged material must be obtained via request for waiver from the Procurement Contracting Officer. This request must describe the defect; including size, depth, location, and a description of the proposed repair. This request for NAVSUP-WSS Contracts must be submitted via the Electronic Contractor Data Submission (ECDS) application. 3.19.5 Any new procedure qualification performed under this Contract will require the vendor to provide a minimum 72 hour notification to DCMA with an offer to observe the welding of the test assemblies. The 72 hour time limit may be modified upon mutual agreement between the vendor and DCMA. 3.19.6 Preparation and retention of weld records is required, as specified by section 5 of T9074-AD-GIB-010/1688. 3.19.7 See CDRL DI-MISC-80678 (Consumed Weld Metal) - A Certificate of Compliance is required for all weld filler metals used for production or repair welding, and must include the following: a) Filler Metal LOT number(s) b) Specification and Type c) A positive statement that the vendor has obtained OQE and verified that each LOT of weld filler material conforms to specification requirements d) A positive statement verifying that the weld filler metals were the correct material type or grade prior to consumption. 3.19.8 When production welds or repair welds are performed by a subcontractor, the requirement for submission of all certification documentation required herein must be passed down to the subcontractor. 3.20 Traceability and Certification Requirements - To assure that correct materials are installed in DSSP systems, it is imperative that traceability be maintained from the material to the material certification test report and and other required Objective Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements. Materials requiring Traceability and Certification Data are identified within Paragraph 3, Section C of this contract/purchase order. 3.20.1 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-81020 and elsewhere in the contract/purchase order. 3.20.2 The Contractor must develop written procedures that implement the material control requirements stated herein, within DI-MISC-81020, and elsewhere in this contract/purchase order. 3.21 Material Traceability - Material traceability codes must be permanently applied to the material and annotated on test reports for each individual heat/heat treatment of material supplied. Where heat traceability is not possible due to manufacturing processes (e.g. continuous pour operations), lot traceability must be provided as defined in the applicable material specification and, when applicable, as further defined in the contract/purchase order...
